Neighborhood Commission Agendas & Minutes

HAMPTON NEIGHBORHOOD COMMISSION Neighborhood Commission Monday, May 8, 2023 — 5:00-6:30PM District Representatives: Veterans Conference Room, Ruppert Sargent Building District 1 - Northampton Whittley Richards “PROVIDE LEADERSHIP, GUIDANCE, AND SUPPORT TO THE HAMPTON NEIGHBORHOOD INITIATIVE, District 2 - Magruder Area THEREBY CREATING HEALTHY NEIGHBORHOODS WHERE EVERYONE CAN REALIZE Open THEIR FULL POTENTIAL FOR A BETTER QUALITY OF LIFE.” District 3 - Mercury Central Linwood Williams ——————————————————————————————————————————- District 4 - North King Street Leslie Borwick I. Opening District 5 - Foxhill A. Roll Call and Verification of Quorum Don Butcher District 6 - Buckroe B. Pledge of Allegiance Kathy Rogers C. Review and Approve Minutes of the March 13, 2023 meeting District 7 - Phoebus D. Chair Announcements Joseph Griffith, Chair-Elect 1. Consideration of the Resolution for Michael Harper District 8 - Downtown Kevin Steele District 9 - Greater Wythe II. Director’s Report Gabriella Hayes A. Recap - Hampton Roads Social Justice Conference 2023 District 10 - Aberdeen Michael Harper III. Items to be Presented by Public School Representative: Ann Bane IV. Action Items (Voting Items) City Representatives: Steve Bond, CMO V. Dialogue (Ongoing/Old Business) Lt. John Harrison - Public Safety A. Operations Manual Moment David McCauley - PRLS B. Committee Status Reports Institutional Representatives: 1. Neighborhood Resource Review Stephanie Afonja - Nonprofit 2. Neighborhood Development & Training Samantha Thomas - Business 3. Nominating Committee Vernita Baldwin - Faith-Based, Chair 4. Youth Commission At-Large Representatives: VI. Briefings & Discussions Peggy Todd Whalan McDew A. RNO Snapshot Briefing – Gonçalo Borges Youth Representatives: VII. Items by Commissioners Sean Roberts Gabrielle Hill Executive Director: Jonathan E. McBride The next Hampton Neighborhood Commission Meeting is planned to be held June 12, 2023, at 5:00 pm and a location to be announced. —————————————- c/o Housing & Neighborhood Services Division 22 Lincoln Street Hampton, VA 23669-3591 Phone: (757) 727-6140 Fax: (757) 728-2449 www.hampton.gov/neighborhoods Protocol for Public Input at Neighborhood Commission Meetings: Hampton Neighborhood Commission meetings are open to the public. The public is invited to attend meetings and to observe the work and deliberations of the Neighborhood Commission. The public may also address the Neighborhood Commission during the agenda item “Items to be Presented by the Public” by signing up to speak. The sign-up sheet will be available to the public until the agenda item “Items to be Presented by the Public” is reached in the course of the meeting. Speakers will be recognized in the order in which they sign up and are asked to limit their comments to 5 minutes.  Hampton Neighborhood Commission Meeting Notes 03/13/2023 Attendance Record Commissioners Present Virtual Absent Stephanie Afonja X Vernita Baldwin, chair X Ann Bane X Steve Bond X Leslie Borwick X Don Butcher X Joseph Griffith, chair-elect X Lt. John Harrison X Michael Harper X Gabriella Hayes X Gabrielle Hill X David McCauley X Whalan McDew X Whittley Richards X Sean Roberts X Kathy Rogers X Kevin Steele X Samantha Thomas X Peggy Todd X Linwood Williams X Staff Gonçalo Borges X Anna Hammond, coordinator X Dave Hunt X Jonathan McBride, executive director X Monica Meharg X Cashayla Rodgers X Angela King, CAO X Meeting Notes I. Opening A. Quorum Verified B. Pledge of Allegiance C. March 13, 2023 meeting minutes approved D. Chair Announcements – a. Commissioner Harper remains in the hospital and can now receive visitors  Hampton Neighborhood Commission Meeting Notes 03/13/2023 II. Director’s Report A. Hampton Roads Social Justice Conference— April 10-12, 2023 a. April’s NC meeting deferred to allow for conference attendance. B. Community Plan update – a. Community Checkpoint was held on Feb 15th @ MWJNC with more than 100 people attending; there are still upcoming opportunities to get involved. C. The City will host a public meeting to hear from citizens regarding a proposal from DHDP that included a relocation of the historic carousel in downtown. D. The City will host upcoming sessions regarding next fiscal year’s budget. E. Stayed tuned for an upcoming briefing from the Downtown, Phoebus, and Buckroe Water Plan as it becomes finalized. III. Items to be Presented by Public A. Delegate A. C. Cordoza addressed the Commission. B. Amy and Richard Jones of The Heart of Giving addressed the Commission. IV. Action Items (Voting Items) A. None V. Dialogue A. Operations Manual Moments – Anna Hammond reviewed the accepted electronic meeting resolution. B. Committee Status Reports 1. Neighborhood Resource Review – a. Two new RNOs have been accepted. Please volunteer at the upcoming Funding Workshop to staff tables. 2. Neighborhood Development & Training – a. Upcoming educational opportunity – Hampton 101 b. New commissioners have been assigned mentors. 3. Nominating Committee – a. None 4. Youth Commission – a. Currently recruiting and increasing awareness of HYC VI. Briefings and Discussions A. Hampton Clean City Commission – Cynthia Harris, Wendy Iles, and Cris Ausink VII. Items by Commissioners Meeting adjourned at 6:35pm.  MEETING DATE: May 8, 2023 HAMPTON NEIGHBORHOOD COMMISSION’S COMMITTEE MINUTES  Hampton Neighborhood Commission Executive Committee Minutes 4/17/2023 Commissioners Present Absent Stephanie Afonja X Vernita Baldwin X Steve Bond X Kevin Steele X Joe Griffith X Staff Anna Hammond, coordinator X Jonathan McBride, executive director X Cashayla Rodgers X Angela King, CAO X Monica Meharg X Goncalo Borges X Dave Hunt X Quorum unverified I. Discussion Items & Updates A. M. Harper – i. Discussed how to honor Mr. Michael Harper’s work as the District 10 Neighborhood Commissioner. ii. Items included: visual, chair announcement, adopting a resolution, plaque, yellow bow place setting. iii. Mr. Harper’s service will be held on April 22nd @ 1:11pm B. Upcoming Agendas i. Commissioners expressed the need for more intentional learning opportunities during and outside of regular meetings. 1. “Speed dating,” Q&A, Workshops ii. Agenda: 1. June – Codes/ OWNA Grant Review 2. July - PENDING 3. August – Community Plan Update 4. September – Public Safety or Community Plan Update 5. October – Annual Meeting/ RNO Meet & Greet 6. November - PENDING C. RNO Snapshot i. Commissioners to receive briefing during May meeting on the new RNO Self-Assessment tool. ii. Replaces current self-assessment; face-to-face conversational style; expanded to include questions about organizational development, improvements to RNO program, assets, and neighborhood representation. II. Strategic Projects Update  A. Hampton 101– i. HNS Staff hosted Hampton 101 “Selling Hampton” on April 18th– Session was open to local realtors; included tour around the city, speeches from city officials, and a resource fair with city departments. B. Community Plan i. No update. III. Committee Status Reports A. Neighborhood Resource Review i. No updates. B. Neighborhood Development and Training Committee i. No updates. C. Nominating Committee i. No updates. D. Hampton Youth Commission i. No updates. IV. Reviewed and Discussed Draft Agenda for May 08, 2023 V. Solicit Remarks for Chair Announcements VI. Items by the Public – None Meeting was adjourned at 6:30pm.  Hampton Neighborhood Commission Development and Training Committee Minutes Monthly, fourth Tuesday, 5:30 p.m. – 6:30 p.m. 3/28/2023 I. Roll Call II. Briefing & Operation Manual Schedule 2023 Briefings Operation Manual Moment Apr No Meeting: Social Justice Conference No Meeting: Social Justice Conference May National Night Out/ NWA/ HPD joint training Techniques to further generate RNOs (Invite Neigh Watch - YES) (CCP, NWA, AAS, Pools, etc.) and benefits – Whittley & Monica June Codes/ Bill coming into effect July 1st Education Programs (H101, HLA, Codes) (invite RNOs - YES) – Assign Future –  Neighborhood Office Org Chart & Shared Responsibilities  Institution Representatives?  Fair Housing & Real estate agents Meeting Notes: Briefings & OMMs planned through June 2023. III. Commissioner Feedback a. Mentorship Program  Mentor/ Mentee Status & Check-in  Checklist o Final Changes o Implementation o Emails o Cheat sheets Meeting Notes: Mentor program discussion was deferred to April’s meeting. IV. Staff Updates a. Neighborhood Funding Workshop – April 4, 2023 b. Social Justice Conference – April 10-12, 2023 c. Hampton 101, real estate agents – April 18, 2023 d. Working: Mentor Checklist, Cheat sheets/ Staff pairings, Executive Summary e. Upcoming: Update Operations Manual & Forms, Welcome Packet f. Parking lot: Ways to engage before the interviews, etc. How to prepare to be a Neighborhood Commissioner: attend Hampton 101, Meet your neighbors! Sign up for E News, etc., Exit interviews & feedback Meeting Notes: Committee was notified of upcoming events and working items by City staff. Commissioners will promote these events and provide improvement recommendations following the workshop. I. Closing Comments Meeting adjourned at 6:28 pm  Resources Committee Minutes 3/01/2023 Commissioners Present Virtual Absent Kevin Steele- Chair X Peggy Todd X Joe Griffith X Michael Harper X Steve Bond X Kathy Rogers X Dave McCauley X Whalan McDew X Gabby Hayes X Don Butcher X Staff Cashayla Rodgers, Staff X Jonathan McBride X Goncalo Borges X Angela King X I. Roll Call a. Quorum verified b. Meeting began at 5:05p. II. RNO Application Review a. The committee reviewed 4 RNO applications for approval. i. Northampton Community Connection- Peggy and Whitley met with the organization. NHCC received a letter of support from the North Hampton Civic League to become an RNO. The NHCC plans to hold a community event the last weekend of April 2023 and appear to be an engaged community organization. Staff recommended approval. Joe made a motion to vote to approve the NHCC as an RNO. Kathy seconded. The approval was met unanimously. ii. Riverdale Regional & Civic Association - Joe made a motion to approve the RRCA as an RNO and Steve seconded. The approval was met with a unanimous vote.  iii. Phoebus Partnership - Kathy made a motion to approve them as an RNO, Steve seconded. The approval was met with unanimous approval with the exception of Joe who abstained from voting. iv. Tides at Newmarket Creek HOA- Staff noted an overlap geographically with GACC. Peggy will reach out to help Michael Harper broker an understanding between the two groups and see if a letter of support can be drafted similar to NHCL and NHCC’s relationship. III. Discussion and Action Items a. Goncalo presented staff’s proposal for the new RNO application process to be finalized this Spring 2023. He said staff were working on creating a workshop for RNOs to attend and learn more about the “grant” process. It would be an open house format for both funding opportunities. He said it would be essential for commissioners to be present and help with the workshop. He said the tentative date for the workshop would be April 4th from 4pm to 7pm. b. Gabby recommended that commissioners arrive early so that they can learn about the details of the funding opportunities, as they may not be aware of all the nuances of the program. c. The City Attorney’s Office offered guidance that to continue to market the NDF as a grant program, need to modify eligibility details for applicants (i.e., individuals cannot be the grant recipient). Thus, applicants will need to either partner with an organized non‐profit or be an organized non‐profit (registered with the SCC). IV. Status Updates a. Grant Submissions i. A visit from the Olde Wythe Neighborhood Association concluded the Resource Committee session. Steve McGeorge, Charlie Edmondson, Mike McHenry, and Alan Kemp presented their vision for a series of electronic marquees/signs for their neighborhood. ii. They plan to apply for Spaces and Places funding to pay for it. They showed some mock-ups of the proposed locations with the signs photoshopped into place. They said messaging for the signs would be limited to a select number of people on the board of their organization. iii. The messaging would be public service announcements for their neighborhood. They also said the signs would not face any homes. Total cost is estimated at $97109 (estimates came from Copeland Park and Watchfire). They did not feel social media or an Olde Wythe Neighborhood app, two substantially lower cost solutions, would be the right fit for their neighborhood. V. Other Business a. None. Meeting adjourned at 6:35p.  Resources Committee Minutes 4/05/2023 Commissioners Present Virtual Absent Kevin Steele- Chair X Peggy Todd X Joe Griffith X Michael Harper X Steve Bond X Kathy Rogers X Dave McCauley X Whalan McDew X Don Butcher X Staff Cashayla Rodgers, Staff X Jonathan McBride X Goncalo Borges X Angela King X I. Roll Call a. Quorum verified b. Meeting began at 5:02pm. II. RNO Application Review a. Tides at Newmarket Creek HOA Follow Up – Approved contingent upon letter of support from GACC & AGHCA b. Michael’s Woods Community Committee – Approved contingent upon letter of support from NHCL. c. Red Gate Farm HOA - Approved d. Hampton Woods Townhomes Community Association – Approved contingent upon letter of support from NHCL. e. Colonial Acres HOA - Approved III. Discussion and Action Items a. Spring Proposal Campaign Update i. Apr 4th Workshop Recap 1. Discussed more training opportunities for commissioners to understand grant program. 2. Advance preparation to be subject matter experts – Go through grant application questions.  3. Encourage participants to complete exit survey prior to leaving the event. 4. Include other city departments as resources during the workshop b. RNO Updated Application & Process i. Self-Assessment process 1. G. Borges discussed proposed revisions to RNO self-assessment process. 2. New process includes in-person conversations with RNOs annually or every other year. IV. Status Updates a. Grant Submissions i. Fox Hill Festival – Community Connections 1. Approved for $4,000.00 ii. Olde Wythe Neighborhood Association – Places & Spaces 1. Application to be submitted and reviewed at May’s meeting. b. Open Projects i. No updates. V. Other Business a. None. Meeting adjourned at 6:37pm.  MEETING DATE: May 8, 2023 HAMPTON NEIGHBORHOOD COMMISSION’S BRIEFINGS  MEETING DATE: May 8, 2023 HAMPTON NEIGHBORHOOD COMMISSION AGENDA REVIEW Preparer: C. Rodgers Reviewer: A. Hammond Presenter: G. Borges_ SUBJECT: Registered Neighborhood Organization (RNO) Snapshot Briefing AGENDA ITEM: VI. A. ACTION REQUESTED: None BACKGROUND STATEMENT: Housing and Neighborhood Services staff member, Goncalo Borges, will provide a briefing of the new “RNO Snapshot” process previously known as the “RNO Self- Assessment Tool”. This will be an opportunity to discuss proposed revisions to the process. Commissioners will walk away as subject matter experts and liaisons for the network of RNOs. NEXT STEPS (If Applicable): None ADDITIONAL REFERENCE MATERIALS ENCLOSED: PowerPoint Presentation  5/4/2023 Snapshot Registered Neighborhood Organization Program Assessment Housing & Neighborhoods Division The Past Methods In the past we used the following strategies:  Online registration form & self-assessment (survey)  Online annual renewal with self-assessment (survey) Challenges:  Fully online/remote, impersonal  Open to interpretation  Lacked depth of understanding The Future Method: “Snapshot”  Improve and strength relationships  Understand our neighborhoods: RNOs, people, & local culture  Offer continuous and data-driven support  Find opportunities to connect resources and partners 1  5/4/2023 What are we looking to learn? How successful are Hampton's RNOs at connecting and supporting residents, and maximizing assets and improving civic life in their neighborhoods? Sub-questions: How does the RNO program impacts RNOs work? What factors are influencing their activities? How are people being included and supported? How are assets being identified and maximized? What improvement efforts are currently being developed? What changes happened in the past? What changes might happen in the future? The Snapshot Method: Key Elements 1. Updated Online Application 2. In-Person "Snapshot" Assessment (90 days after approval; every 24 months) 3. Annual Online Renewal & Survey (every 12 months)  Renewal & Survey from January 1st to March 31st 4. Focus Group/Discussion (every 12 months)  Neighborhood Commission Annual Meeting  Small groups of 3-4 RNO leaders RNO Application & Initial Registration  Reviewed & Approved by Resources Committee In-Person Snapshot  90 days after approval  Every 24 months “Successful Online Renewal & Survey Macro Cycle” Focus Group Every year between Group Discussion January & April Every 12 months 2  5/4/2023 RNO Application & Initial Registration  Reviewed & Approved by Resources Committee In-Person Snapshot  90 days after approval  Every 24 months Online Renewal & Survey Focus Group Every year between Group Discussion January & April Every 12 months Neighborhoods Database Neighborhoods Report  Organize, Triangulate, Analyze Produce  (every 12/24 months)  Develop Strategies & Refine Programs Desired Outcomes: Continuous Better support Profiles for “Neighborhoods evaluation neighborhoods each RNO Report” Improve planning People-centered Support and inform other framework departments & agencies Commissioner’s Role  Be an active liaison with the RNOs  Improve neighborhood connector relationships  Participate, share notes, provide feedback, and ask questions 3  5/4/2023 The Snapshot Model Any questions? Next: In-person interview activity! Grab your scripts... 4  Resolution In Recognition Of Michael Harper WHEREAS: Michael Harper has faithfully and honorably served the citizens of Hampton as the District 10 neighborhood representative to the Hampton Neighborhood Commission from July 2019 until April 2023; WHEREAS: Michael Harper was a proud community member within the Greater Aberdeen community; WHEREAS: During his tenure, Michael advocated for greater communication between neighborhood organizations within his district, particularly among neighborhood watch groups throughout Aberdeen; WHEREAS: Michael Harper also was a vocal promoter of opportunities for intergenerational learning and engagement; WHEREAS: Michael Harper worked tirelessly to create partnerships that would expand opportunities for youth to flourish and discover career pathways in science and technology; WHEREAS: Michael Harper served actively on the Resource Review Committee of the Neighborhood Commission and during his tenure, worked with the committee to revise the Registered Neighborhood Organization program, revise and launch the Places and Spaces and Community Connections grant programs, help create promotional materials geared toward neighborhoods, and to connect community organizations to local resources; WHEREAS: Michael Harper concurrently served on the Planning Commission and Neighborhood Commission; WHEREAS: Michael Harper can reflect on the accomplishments of this Commission during his tenure as a concerted effort of the Commission, staff, and the citizenry in improving civic engagement throughout Hampton; WHEREAS: Members of the Neighborhood Commission and staff sincerely respect and hold Michael Harper in the highest regard; and WHEREAS: The Neighborhood Commission, staff, and the citizens of Hampton have benefited tremendously from Michael Harper’s commitment and devotion during his tenure on the Commission. NOW, THEREFORE, BE IT RESOLVED that the Hampton Neighborhood Commission and neighborhood staff do hereby officially commend District 10 Neighborhood Commissioner Michael Harper for his outstanding service to the citizens of Hampton and do extend their gratitude for his dedication and service to the Hampton Neighborhood Commission. Given this 8th day of May, 2023. ______________________________ ______________________________ Dr. Vernita Baldwin Jonathan McBride Chair Executive Director to the Commission