Neighborhood Commission Agendas & Minutes

HAMPTON NEIGHBORHOOD COMMISSION Neighborhood Commission Monday, June 12, 2023 — 5:00-6:30PM District Representatives: Veterans Conference Room, Ruppert Sargent Building District 1 - Northampton Whittley Richards “PROVIDE LEADERSHIP, GUIDANCE, AND SUPPORT TO THE HAMPTON NEIGHBORHOOD INITIATIVE, District 2 - Magruder Area THEREBY CREATING HEALTHY NEIGHBORHOODS WHERE EVERYONE CAN REALIZE Open THEIR FULL POTENTIAL FOR A BETTER QUALITY OF LIFE.” District 3 - Mercury Central Linwood Williams ——————————————————————————————————————————- District 4 - North King Street Leslie Borwick I. Opening District 5 - Foxhill A. Roll Call and Verification of Quorum Don Butcher District 6 - Buckroe B. Pledge of Allegiance Kathy Rogers C. Review and Approve Minutes of the May 08, 2023 meeting District 7 - Phoebus D. Chair Announcements Joseph Griffith, Chair-Elect District 8 - Downtown Kevin Steele II. Director’s Report District 9 - Greater Wythe Gabriella Hayes III. Items to be Presented by Public District 10 - Aberdeen Open IV. Action Items (Voting Items) School Representative: Ann Bane V. Dialogue (Ongoing/Old Business) A. Operations Manual Moment City Representatives: Steve Bond, CMO B. Committee Status Reports Lt. John Harrison - Public Safety 1. Neighborhood Resource Review David McCauley - PRLS 2. Neighborhood Development & Training Institutional Representatives: 3. Nominating Committee Stephanie Afonja - Nonprofit 4. Youth Commission Samantha Thomas - Business Vernita Baldwin - Faith-Based, Chair VI. Briefings & Discussions A. Legislative Updates Effective July 1 – CDD Staff, A. C. Cordoza At-Large Representatives: Peggy Todd Whalan McDew VII. Items by Commissioners Youth Representatives: Sean Roberts Gabrielle Hill The next Hampton Neighborhood Commission Meeting is planned to be held Executive Director: July 10, 2023, at 5:00 pm and a location to be announced. Jonathan E. McBride —————————————- c/o Housing & Neighborhood Services Division 22 Lincoln Street Hampton, VA 23669-3591 Phone: (757) 727-6140 Fax: (757) 728-2449 www.hampton.gov/neighborhoods Protocol for Public Input at Neighborhood Commission Meetings: Hampton Neighborhood Commission meetings are open to the public. The public is invited to attend meetings and to observe the work and deliberations of the Neighborhood Commission. The public may also address the Neighborhood Commission during the agenda item “Items to be Presented by the Public” by signing up to speak. The sign-up sheet will be available to the public until the agenda item “Items to be Presented by the Public” is reached in the course of the meeting. Speakers will be recognized in the order in which they sign up and are asked to limit their comments to 5 minutes.  Hampton Neighborhood Commission Meeting Notes 05/08/2023 Attendance Record Commissioners Present Virtual Absent Stephanie Afonja X Vernita Baldwin, chair X Ann Bane X Steve Bond X Leslie Borwick X Don Butcher X Joseph Griffith, chair-elect X Lt. John Harrison X Gabriella Hayes X Gabrielle Hill X David McCauley X Whalan McDew X Whittley Richards X Sean Roberts X Kathy Rogers X Kevin Steele X Samantha Thomas X Peggy Todd X Linwood Williams X Staff Gonçalo Borges X Anna Hammond, coordinator X Dave Hunt X Jonathan McBride, executive director X Monica Meharg X Cashayla Rodgers X Angela King, CAO X Meeting Notes I. Opening A. Quorum Verified B. Pledge of Allegiance C. March 13, 2023 meeting minutes approved D. Chair Announcements – a. NC voted to adopt the Resolution in honor of District 10 Commissioner Michael Harper.  Hampton Neighborhood Commission Meeting Notes 05/08/2023 II. Director’s Report A. Commissioners recapped “aha moments” and lessons learned from 2nd annual Hampton Roads Social Justice Conference. B. Community Development Department Director, Terry O’Neill, to retire the week of May 08, 2023. C. Community planning process is ongoing. a. City Staff to revisit boards and commissions to provide and update on progress. b. Draft plan to be completed by late fall. D. Upcoming changes to short term rental and food truck ordinances. III. Items to be Presented by Public A. Mrs. Jay Johnson addressed the Commission to promote Hampton Storytelling Festival July 14th – July 23rd. IV. Action Items (Voting Items) A. None. V. Dialogue A. Operations Manual Moments – Whittley Richards reviewed the benefits and resources framework of the RNO Program. B. Committee Status Reports 1. Neighborhood Resource Review – a. Two new neighborhood organizations, King Square HOA and Grandview Island Beach Partners, have been added to the RNO program. b. The committee voted to approve $3000.00 grant for GACC YouthFest at their May 3rd meeting. 2. Neighborhood Development & Training – a. Ongoing additions to the briefing calendar. b. Upcoming opportunity to support HPD with large scale National Night Out event on August 1st. 3. Nominating Committee – a. No updates. 4. Youth Commission – a. HYC supporting the Fox Hill Neighborhood Center in recruiting for their Youth Advisory Board. The Fox Hill Festival will be a kick off for recruiting efforts. VI. Briefings and Discussions A. RNO Snapshot briefing and activity – Gonçalo Borges VII. Items by Commissioners A. None. Meeting adjourned at 7:00pm.  MEETING DATE: June 12, 2023 HAMPTON NEIGHBORHOOD COMMISSION’S COMMITTEE MINUTES  Hampton Neighborhood Commission Executive Committee Minutes 5/22/2023 Commissioners Present Absent Stephanie Afonja X Vernita Baldwin X Steve Bond X Kevin Steele X Joe Griffith X Staff Anna Hammond, coordinator X Jonathan McBride, executive director X Cashayla Rodgers X Angela King, CAO X Monica Meharg X Goncalo Borges X Dave Hunt X Quorum verified I. Discussion Items & Updates A. Upcoming Agendas i. Commissioners discussed briefings and agendas for the year based on neighborhood/commission priorities. ii. Agenda: 1. June – “Government and You” a. Legislative Updates – General Assembly, Codes, etc. 2. July – HPD: National Night Out/Overview of Neighborhood Watch Program. 3. August – Community Plan Update 4. September – Public Safety or Community Plan Update 5. October – Annual Meeting/ RNO Meet & Greet 6. November - PENDING B. Executive Summary i. Dave Hunt presented the revised Executive Summary of the Neighborhood Commission Operations Manual. 1. Proposed audio version of the summary. C. Committee Chairs i. Commissioners discussed committee chair transitions. 1. Whalan McDew proposed to serve as chair of the Resource Review Committee. 2. Development and Training committee is considering chair appointment. D. Vacation Planning i. Director stressed the importance of meeting quorums and advanced notice of foreseen absences. II. Strategic Projects Update A. Community Plan i. City entering the writing stage of the community planning process. ii. Draft plan to be completed by August with plan adopted by December. B. Model Block and Rock the Block i. Program focus on the Fordham Neighborhood. 1. Neighborhood cookout scheduled for June 3rd 2. Three “model” homes located on Smiley RD were acquired. ii. Habitat for Humanity received 9 applications for review under the Rock the Block program. iii. HNS staff to reengage Habitat for Humanity to reprise the Hampton Home Repair Blitz. III. Committee Status Reports A. Neighborhood Resource Review i. The committee reviewed two additional grant applications. 1. OWNA’s final proposal for three electronic (LED) community messaging signs. Application to be amended and reviewed at committee’s September meeting. 2. Greater Aberdeen Community Coalition’s application for their upcoming HATCH YouthFest. B. Neighborhood Development and Training Committee i. Ongoing review of Mentor-mentee pairings. ii. The committee shifted mentor-mentee process to 120-day 4-section process that includes: goals, ABCD, networking, and community engagement. C. Nominating Committee i. No updates. D. Hampton Youth Commission i. HYC received 13 youth applications for review. IV. Reviewed and Approved Draft Agenda for June 12, 2023 V. Solicit Remarks for Chair Announcements VI. Items by the Public – None Meeting was adjourned at 5:55pm.  Hampton Neighborhood Commission Development and Training Committee Minutes Monthly, fourth Tuesday, 5:30 p.m. – 6:30 p.m. 4/25/2023 I. (1 minute) Roll Call II. (10 minutes) Staff Updates a. Neighborhood Funding Workshop – April 4, 2023 b. Social Justice Conference – April 10-12, 2023 c. Hampton 101, real estate agents – April 18, 2023 d. Working: Mentor Checklist & Implementation, Staff Assignments, Executive Summary Upcoming: Update Operations Manual & Forms, Welcome Packet Parking lot: Ways to engage before the interviews, etc. How to prepare to be a Neighborhood Commissioner: attend Hampton 101, Meet your neighbors! Sign up for E News, etc., Exit interviews & feedback Meeting Notes: Staff updated the Committee on the HNI outcomes and events from the month of April. III. (35 minutes) Commissioner Feedback a. Mentorship Program  Checklist o Final Changes  Implementation o Notify Executive Committee & Mentors o Determine Staff Assignments & Create Cheat Sheets o Tracking o Check in frequencies? Updates provided at DT meetings? o Automated Emails Meeting Notes: The Committee will continue to provide changes to the Mentorship Checklist through the Spring. The Chair will begin reaching out to mentors to notify them of the program’s expansion, time frame, and phases. IV. (10 minutes) Neighborhood Commission Briefing Calendar 2023 Operation Manual Moment Briefings Invite RNOs May RNO Program – Resource Review RNO Snapshot Assessment June Education Programs Codes/ Bill coming into effect July 1st (H101, HLA, Codes) – Whittley (invite RNOs - YES) July Aug Community Plan Sep Public Safety Data? Link with NeighWatch? Oct Annual Meeting (?) Nov Water Plan  Hampton Neighborhood Commission Development and Training Committee Minutes Monthly, fourth Tuesday, 5:30 p.m. – 6:30 p.m. 4/25/2023 Dec Future –  Short Term Rentals?  National Night Out/ NWA/ HPD joint training  Neighborhood Office Org Chart & Shared Responsibilities  Institution Representatives?  Fair Housing & Real estate agents  Placemaking  “Don’t Call Me” Meeting Notes: The Briefing Calendar will be a reoccurring discussion item at the Executive Meetings. I. (4 minutes) Closing Comments Meeting was adjourned at 6:38 p.m.  Resources Committee Minutes 5/03/2023 Commissioners Present Virtual Absent Kevin Steele- Chair X Peggy Todd X Joe Griffith X Steve Bond X Kathy Rogers X Dave McCauley X Whalan McDew X Don Butcher X Staff Cashayla Rodgers, Staff X Jonathan McBride X Goncalo Borges X Angela King X I. Roll Call a. Quorum verified b. Meeting began at 5:05p. II. RNO Application Review a. The committee reviewed 2 RNO applications for approval. i. King Square Homeowner’s Association- Approved. ii. Grandview Island Beach Partners – Approved. III. Discussion and Action Items a. Goncalo presented an update to staff’s proposal for the new RNO self- assessment process to be finalized Summer 2023. IV. Status Updates a. Grant Submissions i. Greater Aberdeen Community Coalition – Community Connections 1. The committee considered the Greater Aberdeen Community Coalition’s application for their upcoming HATCH YouthFest. After some examination of the budget, Steve made the motion to approve $3000 for the event. Dave seconded the motion and it was then approved unanimously by the committee.  2. The grant request was approved with the following conditions: a. Submit a revised budget document reflecting the updated grant amount. b. Submit additional language measuring the event's success (e.g., # of vendors, attendance, where people are from, related youth outcomes) ii. Olde Wythe Neighborhood Association – Places & Spaces 1. The committee was briefed by the Old Wythe Neighborhood Association on their final proposal for three electronic (LED) community messaging signs. 2. The committee asked questions of the organization about how the success of the signs could be measured, how other platforms of communication were deemed inferior, and what other ways they have to get their messaging to stakeholders. 3. The organization vacated the room and discussion by the committee commenced. Based on information received from the organization, a recommendation to fund only one of the LED signs was raised by the committee. A motion to approve the funding request for only one LED sign was made with the stipulation that the budget request be updated accordingly and that measurable results as a result of the sign’s installation be reported to the commission. This motion was made first by Dave and was seconded by Peggy. The committee approved the motion. V. Other Business a. None. Meeting adjourned at 6:58p.  MEETING DATE: June 12, 2023 HAMPTON NEIGHBORHOOD COMMISSION’S BRIEFINGS  MEETING DATE: June 12, 2023 HAMPTON NEIGHBORHOOD COMMISSION AGENDA REVIEW Preparer: D. Hunt Reviewer: C. Rodgers Presenter: B. Brown/A. Jackura SUBJECT: Legislative Update Briefing AGENDA ITEM: VI. A. ACTION REQUESTED: None BACKGROUND STATEMENT: Community Development Department Director, Bonnie Brown, and Zoning Administrator, Allison Jackura, will brief the Commission regarding legislative updates which will take effect on July 1st of this year. In addition, state legislator, Delegate A.C. Cordoza, will also be present to discuss his role. This session will give Commissioners valuable insights into the legislative changes and their potential impact to neighborhoods. NEXT STEPS (If Applicable): None. ADDITIONAL REFERENCE MATERIALS ENCLOSED: Handout to be distributed at meeting.  6/5/2023 Zoning Ordinance Amendments 2023 Short-term rentals & Food trucks briefing Neighborhood Commission June 12, 2023 Overview  Introduction  Bonnie Brown, Director of Community Development  Allison Jackura, Zoning Administrator  Division organization  Planning and Zoning  Recent amendments  Short-term rentals  Food trucks Short-term Rentals  Council intention and guidance to:  Pursue a middle ground approach to regulation of short-term rentals  Be accommodating of the needs of neighborhoods  Balance the interests of all stakeholders  City staff held 8 meetings with the Short-term Rental (STR) Stakeholder Group between October 2022 and April 2023 1  6/5/2023 Short-term Rentals  In December 2022, City Council passed amendments defining a STR and adding it as a use to the Use Table  “The provision of a room or space that is suitable or intended for occupancy for dwelling, sleeping, or lodging purposes to transient residents in exchange for a charge for the occupancy. This term does not include hotel, bed and breakfast 1, or bed and breakfast 2, as defined within this ordinance.”  Requires approval of a Use Permit (UP) by City Council to operate any STR unless legally operating with business license and zoning approval prior to the adoption date Short-term Rentals  “Grace period” existing STRs:  Have 2 years to obtain UP  Must continue under existing approval limiting to “home- stay” type of operation  New STRs:  3 granted approval of UP May 24, 2023  10 seeking approval of UP July 12, 2023  Others enforced on a complaint-basis prior to Phase 2 Short-term Rentals Phase 2  Staff to discuss some form of limitation on number/density of STRs in an area with stakeholder group  Staff to pursue adoption of administrative permit process  Likely amendments presented late 2023 pending completion of stakeholder discussion 2  6/5/2023 Food Trucks  Briefed City Council in September 2022  Presented for adoption in May 2023  Focused on:  Streamlining process  “Live” updating on food truck location  Avoid long permitting delays  Avoid unnecessary costs and barriers  Maintaining safe conditions for citizens and businesses  Not pursue food trucks on streets at this time  Ensuring enforcement capabilities Food Truck Framework Our food truck framework addresses 4 main processes: 1. How food trucks are allowed within Hampton (City Code) 2. How properties are allowed to host food trucks (Zoning Ordinance) 3. Rapid notification for approved food trucks to pick approved sites (City Code) 4. Enforcement methods (Both) New City Code  Chapter 2:  Allow food trucks as part of “Neighborhood-scale special event”  Chapter 15:  Establish food truck permit and enforcement process  Chapter 34:  Remove food trucks from mobile vendors, clarify language regarding food trucks allowed to operate in street (“ice cream truck provision”) 3  6/5/2023 New Zoning Ordinance  Chapter 1:  Establishes where food trucks may park when not in operation  Clarifies that no vehicle repair or parking longer than 72 hours is permitted by this provision  At homes, not allowed  In commercial and industrial parking lots, only in rear or screened parking areas  In approved vehicle storage establishments, as permitted by that use New Zoning Ordinance  Chapter 2:  Establishes definition of “food trucks” which includes mobile food vendors that are actual vehicles but also trailers and carts New Zoning Ordinance  Chapter 3:  Require a Zoning Administrator Permit to establish a “Food Truck Host Site” in all zoning districts  Some of the additional standards include:  In residential districts, only certain uses can establish a food truck host site. Elsewhere, in conjunction with any use is acceptable  Approval of a plan showing location of food trucks  Food trucks must be on improved surface, not block access or navigation, but may be in parking spaces if sufficient parking available for other uses  Within 100 feet of residential zoning, operation limited to 7 am to 10 pm (Noise Ordinance times), outside of that, limited to 5 am to 2 am (same as restaurants without alcohol license)  Food trucks must be setback from the relevant property line if adjacent to residential zoning, the same as a building  10-foot separation around food trucks for Fire safety  No live entertainment associated with the food trucks  Temporary outdoor seating associated with the food trucks permitted 4  6/5/2023 New Zoning Ordinance ~91 ft side Hours setback restricted to 5 am – 2 am, or hours of business Hours restricted to 7 am - 10 pm, or hours of business 15 ft rear setback New Zoning Ordinance ~29 ft rear setback ~37 ft side setback Hours restricted to 5 am – 2 am, Hours restricted to or hours of 7 am - 10 pm, or business hours of business 5