Neighborhood Commission Agendas & Minutes

HAMPTON NEIGHBORHOOD COMMISSION Neighborhood Commission Monday, March 11, 2024 — 5:00-6:30PM District Representatives: Veterans Conference Room, Ruppert Sargent Building District 1 - Northampton Open “PROVIDE LEADERSHIP, GUIDANCE, AND SUPPORT TO THE HAMPTON NEIGHBORHOOD INITIATIVE, District 2 - Magruder Area THEREBY CREATING HEALTHY NEIGHBORHOODS WHERE EVERYONE CAN REALIZE Open THEIR FULL POTENTIAL FOR A BETTER QUALITY OF LIFE.” District 3 - Mercury Central Linwood Williams ——————————————————————————————————————————- District 4 - North King Street Leslie Borwick I. Opening District 5 - Foxhill A. Roll Call and Verification of Quorum Don Butcher District 6 - Buckroe B. Pledge of Allegiance Kathy Rogers C. Review and Approve Minutes District 7 - Phoebus 1. November 13, 2023 meeting Joseph Griffith, Chair 2. January 8, 2024 meeting District 8 - Downtown 3. January 22, 2024 Special Session Open District 9 - Greater Wythe 4. February 12, 2024 meeting Gabriella Hayes D. Chair Announcements District 10 - Aberdeen Open II. Director’s Report School Representative: Open III. Items to be Presented by Public City Representatives: IV. Action Items (Voting Items) Hui-Shan Walker, CMO Lt. John Harrison - Public Safety A. None. David McCauley - PRLS V. Briefings & Discussions Institutional Representatives: A. Mentorship Program Update – Development & Training Committee Open - Nonprofit Open - Faith-Based Samantha Thomas - Business VI. Commissioner Sharing A. Operations Manual Moment/ Real Challenges & Lessons Learned At-Large Representatives: B. General Updates Peggy Todd Whalan McDew VII. Committee Updates Youth Representatives: A. Neighborhood Resource Review Gabrielle Hill B. Neighborhood Development & Training Open C. Nominating Executive Director: D. Youth Commission Jonathan E. McBride —————————————- The next Hampton Neighborhood Commission Meeting is planned to be held c/o Housing & Neighborhood April 8, 2024, at 5:00 pm and a location to be announced. Services Division 22 Lincoln Street Hampton, VA 23669-3591 Phone: (757) 727-6140 Fax: (757) 728-2449 www.hampton.gov/neighborhoods Protocol for Public Input at Neighborhood Commission Meetings: Hampton Neighborhood Commission meetings are open to the public. The public is invited to attend meetings and to observe the work and deliberations of the Neighborhood Commission. The public may also address the Neighborhood Commission during the agenda item “Items to be Presented by the Public” by signing up to speak. The sign-up sheet will be available to the public until the agenda item “Items to be Presented by the Public” is reached in the course of the meeting. Speakers will be recognized in the order in which they sign up and are asked to limit their comments to 5 minutes.  Hampton Neighborhood Commission Meeting Notes 11/13/2023 Attendance Record Commissioners Present Virtual Absent Stephanie Afonja X Vernita Baldwin, chair X Steve Bond X Leslie Borwick X Don Butcher X Joseph Griffith, chair-elect X Lt. John Harrison X Gabriella Hayes X Gabrielle Hill X David McCauley X Whalan McDew X Whittley Richards X Kathy Rogers X Kevin Steele X Samantha Thomas X Peggy Todd X Linwood Williams X Staff Gonçalo Borges X Anna Hammond, coordinator X Dave Hunt X Jonathan McBride, executive director X Monica Meharg X Cashayla Rodgers X Ben Naidorf, CAO X Meeting Notes I. Opening A. Quorum Verified B. Pledge of Allegiance C. October 9, 2023 meeting minutes approved D. Chair Announcements – a. J. Griffith began the meeting with a recap of the Neighborhood Commission’s October Annual meeting.  Hampton Neighborhood Commission Meeting Notes 11/13/2023 II. Director’s Report A. Director shared status update of Community Planning process - City staff are preparing first draft strategic plan component of the Community Plan. B. Save the Date: December 8th – Neighborhood Commission Holiday Social C. Steve Bond provided an update on the poverty study report due to City Council in January. III. Items to be Presented by Public A. None. IV. Action Items (Voting Items) A. None. V. Briefings & Discussions A. Included briefing from Hampton City Schools Superintendent, Raymond Haynes on city schools’ priorities overview. VI. Commissioner Sharing A. Operations Manual Moment/ Real Challenges & Lessons Learned a. J. Griffith – Harrison Phoebus day; 11/4 b. W. McDew – i. Do Gooders Turkey Giveaway; 11/18 ii. Youth Leadership Conference; 11/18 from 9-1p iii. Christmas Feeding; 12/25 B. General Updates a. J. Griffith – City Council deferred their vote on a Short-Term Rental ordinance until February General Assembly opinion. VII. Committee Updates B. Neighborhood Resource Review C. Neighborhood Development & Training D. Nominating a. Coordinating interviews for district 2,8, and 10 commissioner candidates. E. Youth Commission a. On 11/8, HYC updated city council on the 400 student survey responses received in their ongoing efforts to update the Youth Master Plan. b. 12/18 public grant hearing on 13 youth-based project applications Meeting adjourned at 6:30pm.  Hampton Neighborhood Commission Meeting Notes 1/08/2024 Attendance Record Commissioners Present Virtual Absent Steve Bond X Leslie Borwick X Don Butcher X Joseph Griffith, chair-elect X Lt. John Harrison X Gabriella Hayes X Gabrielle Hill X David McCauley X Whalan McDew X Kathy Rogers X Samantha Thomas X Peggy Todd X Linwood Williams X Staff Gonçalo Borges X Anna Hammond, coordinator X Dave Hunt X Jonathan McBride, executive director X Monica Meharg X Cashayla Rodgers X Angela King, CAO X Meeting Notes I. Opening A. The presence of a quorum could not be verified; however, the Neighborhood Commission proceeded with a work session. B. Pledge of Allegiance C. November 11, 2023 meeting minutes unapproved due to lack of quorum. D. Chair Announcements a. In the absence of the Neighborhood Commission chair and the vacant vice- chair position, the director served as the chair for the meeting. II. Director’s Report A. A brief special session scheduled for January 22nd to vote on district nominees due to the lack of quorum. III. Items to be Presented by Public A. None.  Hampton Neighborhood Commission Meeting Notes 1/08/2024 IV. Action Items (Voting Items) A. Consideration of Commissioner Candidate Recommendation a. Approval of the Nominating Committee's recommendation for the appointments of Districts 2, 8, and 10 Representatives was deferred until the January 22nd special session due to the lack of quorum. V. Briefings & Discussions A. Alternatives Inc. Project Director, Maria Perkins, facilitated a discussion between the Hampton Youth Commission and the Neighborhood Commission. VI. Commissioner Sharing A. Operations Manual Moment/ Real Challenges & Lessons Learned a. None. B. General Updates a. None. VII. Committee Updates A. Neighborhood Resource Review B. Neighborhood Development & Training C. Nominating D. Youth Commission Meeting adjourned at 6:30pm.  Hampton Neighborhood Commission Special Session Meeting Notes 1/22/2024 Attendance Record Commissioners Present Virtual Absent Steve Bond X Leslie Borwick X Don Butcher X Joseph Griffith, chair X Lt. John Harrison X Gabriella Hayes X Gabrielle Hill X David McCauley X Whalan McDew X Kathy Rogers X Samantha Thomas X Peggy Todd X Linwood Williams X Staff Gonçalo Borges X Anna Hammond, coordinator X Dave Hunt X Jonathan McBride, executive director X Monica Meharg X Cashayla Rodgers X Angela King, CAO X Meeting Notes I. Opening A. . The Neighborhood Commission convened a special session to deliberate on the Nominating Committee's recommended appointments of District 2, 8, and 10 Representatives to the City Council for appointment to the Neighborhood Commission. B. Meeting adjourned due to lack of quorum. Meeting adjourned at 5:30pm.  Hampton Neighborhood Commission Meeting Notes 2/12/2024 Attendance Record Commissioners Present Virtual Absent Hui-Shan Walker X Leslie Borwick X Don Butcher X Joseph Griffith, chair-elect X Lt. John Harrison X Gabriella Hayes X Gabrielle Hill X David McCauley X Whalan McDew X Kathy Rogers X Samantha Thomas X Peggy Todd X Linwood Williams X Staff Gonçalo Borges X Anna Hammond, coordinator X Dave Hunt X Jonathan McBride, executive director X Monica Meharg X Cashayla Rodgers X Angela King, CAO X Meeting Notes I. Opening A. The presence of a quorum could not be verified; however, the Neighborhood Commission proceeded with a work session. B. Pledge of Allegiance C. Meeting minutes unapproved due to lack of quorum. D. Chair Announcements 1. W. McDew's absence was noted due to health concerns and hospitalization. II. Director’s Report A. Assistant City Manager Hui-Shan Walker was introduced to the Neighborhood Commission. B. Vacancies of nonprofit and faith-based representatives were discussed. 1. G. Hayes shared contact information for a potential faith-based representative that requires follow-up from HNS staff.  Hampton Neighborhood Commission Meeting Notes 2/12/2024 C. Recognition was given to Joe and Kathy for their contributions to the Short-term rental focus group. 1. Staff recommends a zone approach to regulating short-term rentals. 2. Focus group presentations available online. 3. Anticipated ordinance changes are expected in March/April. 4. Currently, there are 450 operating short-term rentals (STRs). D. HNS is facilitating registration for commissioners interested in attending the 2024 CNU Social Justice Conference. Commissioners are requested to flag their interest to staff. III. Items to be Presented by Public A. None. IV. Action Items (Voting Items) A. The consideration of the Appointment of Neighborhood Commission Chair-Elect was deferred due to the lack of quorum. V. Briefings & Discussions A. Included briefing from Hampton Treasurer, Chris Snead. VI. Commissioner Sharing A. Operations Manual Moment/ Real Challenges & Lessons Learned 1. J. Griffith opened the floor for commissioners to share 2024 priorities. 2. L. Williams shared goals for the second year of his term, including: a) Each RNO to host an annual event b) Organizing a collaborative event among RNOs in District 2 c) Increase RNOs in District 2 by 50%. 3. D. Butcher inquired about business cards and updating GIS website with accurate commissioner information. Staff will follow up. B. General Updates 1. None. VII. Committee Updates A. Neighborhood Resource Review 1. February meeting canceled due to lack of quorum. 2. RNO reregistration season 3. Two intent-to-apply requests were received for neighborhood entryway signs. B. Neighborhood Development & Training 1. No updates. C. Nominating Committee. 1. No updates D. Youth Commission 1. HYC is currently recruiting for 2024/25 school year. Meeting adjourned at 6:05pm.  MEETING DATE: March 11, 2024 HAMPTON NEIGHBORHOOD COMMISSION’S COMMITTEE MINUTES  Hampton Neighborhood Commission Executive Committee Minutes 2/26/2024 Commissioners Present Absent Hui-Shan Walker X Whalan McDew X Joe Griffith X Staff Anna Hammond, coordinator X Jonathan McBride, executive director X Cashayla Rodgers X Angela King, CAO X Monica Meharg X Goncalo Borges X Dave Hunt X Quorum verified I. Discussion Items & Updates A. Commission Planning Check-In i. Potential for Four Appointments to be presented before City Council on March 13th – 3 district commissioners and the school representative. 1. Require letter of support on behalf of District 3 appointment and letter of recommendation from HCS superintendent on behalf of school representative. ii. Quorum strategies: 1. Staff proposed a later start time of 5:30p to encourage greater participation. 2. H. Walker suggested reducing the quorum requirement to address challenges. iii. Recruiting 1. The NC received an application for a faith-based representative. Staff will follow up accordingly. B. Committee Appointments i. Discussed the opportunity to transition committee meetings to a bi- monthly schedule, alternating between Resource Review and Development & Training to enhance commissioner participation 1. Delays in grant and RNO approvals identified. 2. Brainstormed the idea of having the Resource Review committee meet as needed and RNOs defer to the full commission for approval. II. Reviewed and Approved Draft Agenda for March 11, 2024 III. Solicit Remarks for Chair Announcements IV. Items by the Public – None Meeting adjourned at 5:47 pm.  MEETING DATE: March 11, 2024 HAMPTON NEIGHBORHOOD COMMISSION’S BRIEFINGS  MEETING DATE: March 11, 2024_ HAMPTON NEIGHBORHOOD COMMISSION AGENDA REVIEW Preparer: C. Rodgers Reviewer: _D. Hunt_ Presenter: D & T Committee SUBJECT: Mentorship Program Update AGENDA ITEM: V.A ACTION REQUESTED: None BACKGROUND STATEMENT: The Development and Training Committee will brief the Neighborhood Commission on the proposed 6-month phased mentorship program process. The phases of this program include Mission and Guiding Principles, Networking, and Community Engagement. NEXT STEPS: Review reading material by April 8,2024 Neighborhood Commission meeting. ADDITIONAL REFERENCE MATERIALS ENCLOSED: PowerPoint Presentation forthcoming.