Neighborhood Commission Agendas & Minutes

HAMPTON NEIGHBORHOOD COMMISSION Neighborhood Commission Monday, April 8, 2024 — 5:00-6:30PM District Representatives: Community Development Department Conference Room, District 1 - Northampton City Hall 5th Floor Open District 2 - Magruder Area “PROVIDE LEADERSHIP, GUIDANCE, AND SUPPORT TO THE HAMPTON NEIGHBORHOOD INITIATIVE, Open THEREBY CREATING HEALTHY NEIGHBORHOODS WHERE EVERYONE CAN REALIZE District 3 - Mercury Central THEIR FULL POTENTIAL FOR A BETTER QUALITY OF LIFE.” Linwood Williams ——————————————————————————————————————————- District 4 - North King Street Leslie Borwick I. Opening District 5 - Foxhill A. Roll Call and Verification of Quorum Don Butcher District 6 - Buckroe B. Pledge of Allegiance Kathy Rogers C. Review and Approve Minutes District 7 - Phoebus 1. November 13, 2023 meeting Joseph Griffith, Chair 2. January 8, 2024 meeting District 8 - Downtown 3. January 22, 2024 Special Session Larry McKenzie District 9 - Greater Wythe 4. February 12, 2024 meeting Gabriella Hayes 5. March 11, 2024 meeting District 10 - Aberdeen D. Chair Announcements Cheryl Collier School Representative: II. Director’s Report Jennifer Oliver, HCS III. Items to be Presented by Public City Representatives: Hui-Shan Walker, CMO Lt. John Harrison, Public Safety IV. Action Items (Voting Items) David McCauley, PRLS A. Consideration of the Appointment of Neighborhood Commission Chair-Elect B. Consideration of Community Pool Days Grant Policy Update Institutional Representatives: Open - Nonprofit V. Briefings & Discussions Open - Faith-Based A. Mentorship Program Training – Development & Training Committee Open - Business VI. Commissioner Sharing At-Large Representatives: Peggy Todd A. Operations Manual Moment/ Real Challenges & Lessons Learned Whalan McDew B. General Updates Youth Representatives: VII. Committee Updates Gabrielle Hill Open A. Neighborhood Resource Review B. Neighborhood Development & Training Executive Director: C. Nominating Jonathan E. McBride D. Youth Commission —————————————- c/o Housing & Neighborhood The next Hampton Neighborhood Commission Meeting is planned to be held Services Division 22 Lincoln Street May 13, 2024, at 5:00 pm and a location to be announced. Hampton, VA 23669-3591 Phone: (757) 727-6140 Fax: (757) 728-2449 www.hampton.gov/neighborhoods Protocol for Public Input at Neighborhood Commission Meetings: Hampton Neighborhood Commission meetings are open to the public. The public is invited to attend meetings and to observe the work and deliberations of the Neighborhood Commission. The public may also address the Neighborhood Commission during the agenda item “Items to be Presented by the Public” by signing up to speak. The sign-up sheet will be available to the public until the agenda item “Items to be Presented by the Public” is reached in the course of the meeting. Speakers will be recognized in the order in which they sign up and are asked to limit their comments to 5 minutes.  Hampton Neighborhood Commission Meeting Notes 11/13/2023 Attendance Record Commissioners Present Virtual Absent Stephanie Afonja X Vernita Baldwin, chair X Steve Bond X Leslie Borwick X Don Butcher X Joseph Griffith, chair-elect X Lt. John Harrison X Gabriella Hayes X Gabrielle Hill X David McCauley X Whalan McDew X Whittley Richards X Kathy Rogers X Kevin Steele X Samantha Thomas X Peggy Todd X Linwood Williams X Staff Gonçalo Borges X Anna Hammond, coordinator X Dave Hunt X Jonathan McBride, executive director X Monica Meharg X Cashayla Rodgers X Ben Naidorf, CAO X Meeting Notes I. Opening A. Quorum Verified B. Pledge of Allegiance C. October 9, 2023 meeting minutes approved D. Chair Announcements – a. J. Griffith began the meeting with a recap of the Neighborhood Commission’s October Annual meeting.  Hampton Neighborhood Commission Meeting Notes 11/13/2023 II. Director’s Report A. Director shared status update of Community Planning process - City staff are preparing first draft strategic plan component of the Community Plan. B. Save the Date: December 8th – Neighborhood Commission Holiday Social C. Steve Bond provided an update on the poverty study report due to City Council in January. III. Items to be Presented by Public A. None. IV. Action Items (Voting Items) A. None. V. Briefings & Discussions A. Included briefing from Hampton City Schools Superintendent, Raymond Haynes on city schools’ priorities overview. VI. Commissioner Sharing A. Operations Manual Moment/ Real Challenges & Lessons Learned a. J. Griffith – Harrison Phoebus day; 11/4 b. W. McDew – i. Do Gooders Turkey Giveaway; 11/18 ii. Youth Leadership Conference; 11/18 from 9-1p iii. Christmas Feeding; 12/25 B. General Updates a. J. Griffith – City Council deferred their vote on a Short-Term Rental ordinance until February General Assembly opinion. VII. Committee Updates B. Neighborhood Resource Review C. Neighborhood Development & Training D. Nominating a. Coordinating interviews for district 2,8, and 10 commissioner candidates. E. Youth Commission a. On 11/8, HYC updated city council on the 400 student survey responses received in their ongoing efforts to update the Youth Master Plan. b. 12/18 public grant hearing on 13 youth-based project applications Meeting adjourned at 6:30pm.  Hampton Neighborhood Commission Meeting Notes 1/08/2024 Attendance Record Commissioners Present Virtual Absent Steve Bond X Leslie Borwick X Don Butcher X Joseph Griffith, chair-elect X Lt. John Harrison X Gabriella Hayes X Gabrielle Hill X David McCauley X Whalan McDew X Kathy Rogers X Samantha Thomas X Peggy Todd X Linwood Williams X Staff Gonçalo Borges X Anna Hammond, coordinator X Dave Hunt X Jonathan McBride, executive director X Monica Meharg X Cashayla Rodgers X Angela King, CAO X Meeting Notes I. Opening A. The presence of a quorum could not be verified; however, the Neighborhood Commission proceeded with a work session. B. Pledge of Allegiance C. November 11, 2023 meeting minutes unapproved due to lack of quorum. D. Chair Announcements a. In the absence of the Neighborhood Commission chair and the vacant vice- chair position, the director served as the chair for the meeting. II. Director’s Report A. A brief special session scheduled for January 22nd to vote on district nominees due to the lack of quorum. III. Items to be Presented by Public A. None.  Hampton Neighborhood Commission Meeting Notes 1/08/2024 IV. Action Items (Voting Items) A. Consideration of Commissioner Candidate Recommendation a. Approval of the Nominating Committee's recommendation for the appointments of Districts 2, 8, and 10 Representatives was deferred until the January 22nd special session due to the lack of quorum. V. Briefings & Discussions A. Alternatives Inc. Project Director, Maria Perkins, facilitated a discussion between the Hampton Youth Commission and the Neighborhood Commission. VI. Commissioner Sharing A. Operations Manual Moment/ Real Challenges & Lessons Learned a. None. B. General Updates a. None. VII. Committee Updates A. Neighborhood Resource Review B. Neighborhood Development & Training C. Nominating D. Youth Commission Meeting adjourned at 6:30pm.  Hampton Neighborhood Commission Special Session Meeting Notes 1/22/2024 Attendance Record Commissioners Present Virtual Absent Steve Bond X Leslie Borwick X Don Butcher X Joseph Griffith, chair X Lt. John Harrison X Gabriella Hayes X Gabrielle Hill X David McCauley X Whalan McDew X Kathy Rogers X Samantha Thomas X Peggy Todd X Linwood Williams X Staff Gonçalo Borges X Anna Hammond, coordinator X Dave Hunt X Jonathan McBride, executive director X Monica Meharg X Cashayla Rodgers X Angela King, CAO X Meeting Notes I. Opening A. . The Neighborhood Commission convened a special session to deliberate on the Nominating Committee's recommended appointments of District 2, 8, and 10 Representatives to the City Council for appointment to the Neighborhood Commission. B. Meeting adjourned due to lack of quorum. Meeting adjourned at 5:30pm.  Hampton Neighborhood Commission Meeting Notes 2/12/2024 Attendance Record Commissioners Present Virtual Absent Hui-Shan Walker X Leslie Borwick X Don Butcher X Joseph Griffith, chair-elect X Lt. John Harrison X Gabriella Hayes X Gabrielle Hill X David McCauley X Whalan McDew X Kathy Rogers X Samantha Thomas X Peggy Todd X Linwood Williams X Staff Gonçalo Borges X Anna Hammond, coordinator X Dave Hunt X Jonathan McBride, executive director X Monica Meharg X Cashayla Rodgers X Angela King, CAO X Meeting Notes I. Opening A. The presence of a quorum could not be verified; however, the Neighborhood Commission proceeded with a work session. B. Pledge of Allegiance C. Meeting minutes unapproved due to lack of quorum. D. Chair Announcements 1. W. McDew's absence was noted due to health concerns and hospitalization. II. Director’s Report A. Assistant City Manager Hui-Shan Walker was introduced to the Neighborhood Commission. B. Vacancies of nonprofit and faith-based representatives were discussed. 1. G. Hayes shared contact information for a potential faith-based representative that requires follow-up from HNS staff.  Hampton Neighborhood Commission Meeting Notes 2/12/2024 C. Recognition was given to Joe and Kathy for their contributions to the Short-term rental focus group. 1. Staff recommends a zone approach to regulating short-term rentals. 2. Focus group presentations available online. 3. Anticipated ordinance changes are expected in March/April. 4. Currently, there are 450 operating short-term rentals (STRs). D. HNS is facilitating registration for commissioners interested in attending the 2024 CNU Social Justice Conference. Commissioners are requested to flag their interest to staff. III. Items to be Presented by Public A. None. IV. Action Items (Voting Items) A. The consideration of the Appointment of Neighborhood Commission Chair-Elect was deferred due to the lack of quorum. V. Briefings & Discussions A. Included briefing from Hampton Treasurer, Chris Snead. VI. Commissioner Sharing A. Operations Manual Moment/ Real Challenges & Lessons Learned 1. J. Griffith opened the floor for commissioners to share 2024 priorities. 2. L. Williams shared goals for the second year of his term, including: a) Each RNO to host an annual event b) Organizing a collaborative event among RNOs in District 2 c) Increase RNOs in District 2 by 50%. 3. D. Butcher inquired about business cards and updating GIS website with accurate commissioner information. Staff will follow up. B. General Updates 1. None. VII. Committee Updates A. Neighborhood Resource Review 1. February meeting canceled due to lack of quorum. 2. RNO reregistration season 3. Two intent-to-apply requests were received for neighborhood entryway signs. B. Neighborhood Development & Training 1. No updates. C. Nominating Committee. 1. No updates D. Youth Commission 1. HYC is currently recruiting for 2024/25 school year. Meeting adjourned at 6:05pm.  Hampton Neighborhood Commission Meeting Notes 3/11/2024 Attendance Record Commissioners Present Virtual Absent Hui-Shan Walker X Leslie Borwick X Don Butcher X Joseph Griffith, chair X Lt. John Harrison X Gabriella Hayes X Gabrielle Hill X David McCauley X Whalan McDew X Kathy Rogers X Samantha Thomas X Peggy Todd X Linwood Williams X Staff Gonçalo Borges X Dave Hunt X Jonathan McBride, executive director X Monica Meharg X Cashayla Rodgers X Ben Naidorf, CAO X Meeting Notes I. Opening A. The presence of a quorum could not be verified; however, the Neighborhood Commission proceeded with a work session. B. Pledge of Allegiance C. Meeting minutes unapproved due to lack of quorum. D. Chair Announcements 1. Commissioners were provided business cards. 2. Noted three appointments to go before City Council for approval on March 13, 2024. II. Director’s Report A. Anna Hammond recognized for her work on the HNS team as she transitions to the Resilient Hampton division. B. Discussed proposed changes to meeting start times and committee agendas. III. Items to be Presented by Public  Hampton Neighborhood Commission Meeting Notes 3/11/2024 A. None. IV. Action Items (Voting Items) A. None. V. Briefings & Discussions A. Included briefing from Dave Hunt on updates to the mentorship program. The briefing included assigned readings related to Asset Based Community Development, Neighborhood Commission Executive Summary, and the legacy of the neighborhood commission. VI. Commissioner Sharing A. Operations Manual Moment/ Real Challenges & Lessons Learned 1. K. Rogers addressed concerns raised by residents in her district regarding the Health House Day Center, which serves the unhoused population. Complaints from neighbors prompted action from the Buckroe Improvement League (BIL), leading to a meeting where the Owner of the center and representatives from the Hampton Police Department (HPD) discussed the issues. Following the meeting, there was an increase in police presence. K. Rogers encouraged RNOs to invite Chief Wideman to their meetings to address similar concerns. B. General Updates 1. D. Butcher announced planning underway for the 2nd annual Fox Hill Festival on 5/18. 2. L. Williams reported record turnout at the recent Riverdale neighborhood meeting. 3. G. Hayes highlighted a recent community event related to the use of former VA State school site on 2/24. 4. H. Walker urged commissioners to distribute the City Manager’s I-value survey to their networks to provide input on taxpayer spending priorities. Also, mentioned the city manager’s upcoming livestream on 3/12 at 6:30 pm. 5. D. McCauley provided updates: a) The reopening date for the Carousel is pending. b) The ribbon-cutting ceremony for the Mary Jackson Neighborhood Center playground is scheduled for 3/30. c) The ribbon-cutting date for Air Power Park is yet to be determined. VII. Committee Updates A. Neighborhood Resource Review 1. No updates. B. Neighborhood Development & Training 1. No updates. C. Nominating Committee. 1. No updates  Hampton Neighborhood Commission Meeting Notes 3/11/2024 D. Youth Commission 1. No updates. Meeting adjourned at 6:20pm.  MEETING DATE: April 8, 2024 HAMPTON NEIGHBORHOOD COMMISSION’S COMMITTEE MINUTES  Resources Committee Minutes 3/06/2024 Commissioners Present Virtual Absent Peggy Todd X Joe Griffith X Hui-Shan Walker X Kathy Rogers X Dave McCauley X Whalan McDew - Chair X Don Butcher X Staff Cashayla Rodgers, Staff X Jonathan McBride X Goncalo Borges X Angela King X I. Roll Call a. Quorum verified b. Meeting began at 5:00p. II. RNO Application Review a. Town Park on Briarfield HOA - Approved i. The committee discussed the fairness of RNOs having to go through District Wide organizations and questioned the how long the stipulation existed. The goal is to limit duplicated missions or efforts. Proposal to eliminate boundaries and revisit the RNO policy for revisions or updates. Additionally, suggested an annual review of district-wide organizations to ensure their boundaries align with the areas they serve. Proposal to eliminate District Wide organizations. b. Elizabeth Lake Estates Civic Association - Approved III. Discussion and Action Items a. Committee Schedule & Appointments i. Proposed changes to committee schedules and agendas were discussed. ii. Expressed concern over the quality of conversation with more commissioners on committees. iii. Suggested that filling vacancies would alleviate the challenges with achieving quorum.  iv. Alternatively, committee proposed changing frequency of committee meetings to 6 per year and meeting as needed for grants, RNO applications, and additional action items. v. Quorum requirement would not change with a greater number of commissioners on each committee. IV. Status Updates a. Grant Submissions i. None. b. Open Projects i. Neighborhood Grants 1. Committee received update of the status of Places and Spaces Intent to Apply forms received from Michael’s Woods Community Committee and Tides at Newmarket Creek HOA. ii. Pool Grants 1. Status update on close out report received on behalf of Willow Oaks for their 2023 Community Pool Days grant award. V. Other Business a. None. Meeting adjourned at 5:47p.  MEETING DATE: April 8, 2024 HAMPTON NEIGHBORHOOD COMMISSION’S ACTION ITEMS  MEETING DATE: April 8, 2024 HAMPTON NEIGHBORHOOD COMMISSION AGENDA REVIEW Prepared By: C. Rodgers Reviewed By: J. McBride Presenter: J. Griffith SUBJECT: Consideration of the Appointment of the Neighborhood Commission Chair-Elect AGENDA ITEM: IV. A. ACTION REQUESTED: Approval of the Chair-Elect of the Neighborhood Commission. Suggested Language for the Motion - “I move that Gabriella Hayes be elected to serve as Chair-Elect of the Neighborhood Commission” BACKGROUND STATEMENT: The Nominating Committee recommends Gabriella Hayes to serve as the Chair-Elect of the Neighborhood Commission. Gabby has served on the Commission since October 2021 and has indicated that she is willing to serve in this capacity. Nominations will also be taken from the floor. NEXT STEPS (If Applicable): NA ADDITIONAL REFERENCE MATERIALS ENCLOSED: None COMMIITTEE RECOMMENDATION: The Nominating Committee recommends that Gabriella Hayes be elected to serve as the Chair-Elect of the Neighborhood Commission.  MEETING DATE: April 8, 2024 HAMPTON NEIGHBORHOOD COMMISSION AGENDA REVIEW Preparer: C.Rodgers Reviewer: J. McBride Presenter: J. McBride_ SUBJECT: Consideration of Community Pool Days Grant Policy Update AGENDA ITEM: IV. B. ACTION REQUESTED: Approval of Updates to the Community Pool Days Grant Policy BACKGROUND STATEMENT: The Resource Review Committee seeks approval from the Neighborhood Commission for proposed changes to the Community Pool Days grant policy. NEXT STEPS: Upon approval, the Community Pool Days policy manual will be amended to incorporate the new information. ADDITIONAL REFERENCE MATERIALS ENCLOSED: Proposed Revisions to the Community Pool Days Grant Policy  Neighborhood Swimming Pool Grant Program Grant Policies 2024 I. Purpose of the Funds The Neighborhood Swimming Pool Grant Program is intended to: - Increase the number of Hampton citizens that have safe access and exposure to water, - Provide needed support to the neighborhood-based pools as community assets, - Prevent the closure and vacancies of these community assets within the community, and - Encourage partnerships with organizations that work to provide a sense of community and unique place to their surrounding neighborhoods. The primary strategy to accomplish these outcomes is through a partnership with the community pools to offer open pool days to community members. These days provide exposure and help to demonstrate the value of the pools to the larger community. The Neighborhood Pools are strongly encouraged each year to make every effort to - develop creative, innovation and collaborative approaches to addressing the pool’s long-term viability and sustainability, - increase the number of pool memberships, - lower operating costs where possible, and - build partnerships with other organizations and businesses. If future funding is available, grant eligibility will be impacted by the neighborhood pool organization’s demonstrated outreach and organization efforts and their ability to become self-sufficient community assets. II. Eligible Applicants Neighborhood Pool Grants are available to pools that serve local neighborhoods (Single family subdivisions) and the surrounding community. Neighborhood pools shall be not-for-profit organizations that serve as volunteer organizations within the community. Participation in the Pool Grant Program will require pool organizations to: - Provide open membership for any resident of the City of Hampton. - Pools must agree to be free and open to the public for the weekend (Saturday, Sunday, Monday) of Memorial Day (May 25-27) and the week of June 17 through June 23 (Tuesday through Sunday). o The nine (9) open pool days are a part of a Community Pool Days pool program as agreed upon by participating pools to maximize the opportunities for citizen outreach and marketing of these community assets. o The open pool time must be offered at no charge to Hampton citizens on the days indicated above. All minors under 18 must be accompanied by a parent or guardian. o Pools must keep a log of community guest participants on these days for evaluation purposes of the program and submit a copy of this log at the grant closeout. o In the case of inclement weather, no make-up days will be required but the pool operator must contact the grant administrator to inform them of the closing. o Should a pool be unable to open for any of the days due to mechanical or programmatic issues, make-up dates may be granted or grant funds may be prorated at the discretion of the grant administrator. o If a pool chooses to withdraw from the program at any time during the Community Pool Days program, they shall forfeit all grant funding.  - Meet or exceed all Health Department regulations as demonstrated by a submitted copy of their 2024 approved health permit - Submit an insurance certificate listing the City of Hampton as additional insured with, at least, minimal coverage. III. Eligible Funding Neighborhood pools that participate in the Community Pool Days program and meet all eligibility requirements and additional grant funds requirements are eligible to receive up to $5,000 in grant funds. a. Use of funds: Neighborhood Swimming Pool Grant funds must be expended on pool operational costs or improvements such as staffing, equipment, supplies, repairs, training, etc. with written proof provided at grant close out. b. Funding Availability: Neighborhood pools may receive only one (1) Neighborhood Swimming Pool Grant per calendar year. Funding in one year does not guarantee funding in future years. c. Primary Grant Funds: Primary grant funds of $4,000 will be provided to the pools that participated in the Community Pool Days program after approval of their application and receipt of sign written agreements. d. Additional Grant Funds: Each pool will be eligible for up to $1,000 in additional funding as a dollar-for-dollar match based on demonstrated fundraising efforts. For example, if a pool organization raises $800 through three fundraising events and a local business donates $100 of pool chemical supplies, the pool would receive $900 in matching funds from the Neighborhood Commission. All additional grant funds will be provided after adequate fundraising documentation is submitted before or on November 1, 2024. Funds derived from pool memberships or events to support the swim team do not constitute demonstrated fundraising for the purposes of the additional grant funding. Demonstrated fundraising may include, but is not limited to, a financial statement of cash donations, assessment of donated materials, or equipment in support of the pool infrastructure. e. Grant Due Dates: Completed applications will be accepted no later than 4:30 PM April 30, 2024. Completed closeout reports will be due no later than 4:30 PM on November 1, 2024. IV. Reporting Requirements Close out reports must be submitted no later than November 1, 2024 and must demonstrate what the grant funds were expended on and that other resources (memberships, fundraising, material donations, discounts) generated by the pools were generated to fund the operation of the pool (Funds to support the swim teams do not qualify). Each pool must provide: - A copy of the Community Pool Days sign in sheets and a record of any memberships generated from the Community Pool Days, - A narrative summarizing the results of outreach and self-sustainability efforts must be provided with the closeout report, including a tally of pool day attendees, - Documentation of operating expenses (i.e. receipts, invoices, bills) and fundraising results (i.e. itemized summary, closeout budget) totaling at least the amount of grant funds. Failure to provide this information will impact the organization’s eligibility for future Neighborhood Swimming Pool Grant funding.  MEETING DATE: April 8, 2024 HAMPTON NEIGHBORHOOD COMMISSION’S BRIEFINGS  MEETING DATE: April 8, 2024_ HAMPTON NEIGHBORHOOD COMMISSION AGENDA REVIEW Preparer: C. Rodgers Reviewer: _J. McBride Presenter: D. Hunt SUBJECT: Mentorship Program Training AGENDA ITEM: V.A ACTION REQUESTED: None BACKGROUND STATEMENT: The Development and Training Committee will train the Neighborhood Commission on the 6-month phased mentorship program process. The phases of this program include Mission and Guiding Principles, Networking, and Community Engagement. NEXT STEPS: None. ADDITIONAL REFERENCE MATERIALS ENCLOSED: