Purchasing & Procurement Oversight Committee Agendas & Minutes

PURCHASING & PROCUREMENT OVERSIGHT COMMITTEE (PPOC) Meeting Minutes EDA Conference room – 6th Floor – Ruppert Sargent Building October 15, 2014 Call to Order – Mr. Cross called the meeting to order at 12:30pm. Committee Member Attendance: A roll call was taken by Jessica Spencer. Members Present – Martin Cross, Ernie Sanchez, William Brown, James Crocker, Ken Johnson, Dave Pearson, Eugene Johnson, Velma Green, and Barbara Franklin. Members absent –Lauren Yee (without notice) and Vice-Mayor Linda Curtis (with notice). Staff and Citizen Attendance: Legal Representation: Karen James, Deputy City Attorney. Staff Present: Jessica Spencer, Pam Croom, Octavia Andrew, Doris McRae, Suzy Scott, Vizel Townsend, and Brenda Bailey (recorder). Staff absent: Karl Daughtrey, Pete Peterson, Denise Howard, and Leonard Sledge. Citizens in Attendance: None. Approval of September 17, 2014 Meeting minutes: Mr. Cross called for a motion to approve the September 17, 2014 meeting minutes. Mr. Brown moved, Mr. Eugene Johnson seconded and the motion carried unanimously. Old Business: Disparity Study: Ms. Spencer advised the committee that the Study was pulled from the September 24th Council agenda so that further review of the Study report could take place. She does not know when the Disparity Study presentation to Council will be re-scheduled. New Business: Hampton University Small Business Incubator – Mr. J.R. Locke showed a video, gave an overview of the program offered at the Hampton University Small Business Incubator and answered questions posed by the committee. City Small Business Directory– Ms. Croom provided a brief overview of the Hampton Small Business Directory. MBE Insight newsletter – Ms. Croom provided a brief overview of the MBE Insight newsletter and asked committee members to forward her any recommended changes. 1 Announcements:  Ms. Scott introduced Ms. Vizel Townsend as the new Director of Finance for Hampton City Schools.  Ms. Croom shared that she will be attending the Christopher Newport University Procurement event on November 19 hosting a booth exhibit for the City.  Ms. Croom shared that she will be attending the SWaM Fest in Roanoke, Virginia on October 23.  Mr. Locke announced the 1st Annual Eastern Virginia Regional Diversity and Inclusion Conference being held at the Norfolk Marriott Chesapeake on October 23. He provided the group with an event brochure. Public Comments: None. Adjournment: There being no further business, Mr. Cross called for a motion to end the meeting. Mr. Brown moved, Mr. Eugene Johnson seconded and the motion carried unanimously to adjourn at 1:15 p.m. Next meeting: The next meeting will be held at 12:30 p.m. Wednesday, November 19, 2014 in the EDA Conference Room, 6th Floor, Ruppert Sargent Building located at 1 Franklin Street, Hampton, VA 23669. Respectfully submitted, Jessica R. Spencer Minority Business Coordinator JRS/bb 2