Purchasing & Procurement Oversight Committee Agendas & Minutes

PURCHASING & PROCUREMENT OVERSIGHT COMMITTEE (PPOC) Meeting Notes EDA Conference room – 6th Floor – Ruppert Sargent Building April 15, 2015 Call to Order – There were not enough committee members in attendance to have a quorum. Mr. Sanchez volunteered to chair the meeting. The meeting was called to order at 12:32 p.m. Committee Member Attendance: A roll call was taken by Jessica Spencer. Members Present –James Crocker, Eugene Johnson, Ernie Sanchez. Members absent with notice – William Brown, Martin Cross, Vice-Mayor Linda Curtis, Barbara Franklin, Velma Green, Ken Johnson, and Dave Pearson. Staff and Citizen Attendance: Legal Representation: Karen James, Deputy City Attorney. Staff Present: Brenda Bailey (recorder), Pam Croom, Denise Howard, Yolanda Powell, Jessica Spencer, and Vizel Townsend. Staff absent: Karl Daughtrey, Leonard Sledge, Pete Peterson and Suzy Scott. Citizens in Attendance: none Approval of January 21, 2015 Meeting minutes: Approval of minutes deferred to the next meeting due to lack of a quorum. Old Business: Revised By-Laws: Ms. Spencer informed the group that the by-laws had been revised to reflect the change in the meeting schedule and were approved by Karen James, Deputy City Attorney. Disparity Study: Ms. Spencer advised the committee that a time line to implement the recommendations of the second Study is being developed. Some of the recommendations will require additional resources to implement while others can more easily be implemented in the upcoming fiscal year starting July 1, 2015. New Business: MBE Insight Newsletter – Ms. Croom gave an overview of the draft newsletter. Quarterly PPOC Reports-Ms. James summarized the Procurement reports. Ms. Howard highlighted areas of the Finance report. Ms. Croom gave an overview of the Minority Business Program report and Ms. Townsend reviewed the Hampton City Schools reports. Staff members responded to questions and comments from committee members Ernie Sanchez and Eugene Johnson. 1 Announcements: City of Hampton Lunch & Learn Series for employees’ presentation entitled, The role of the Minority Business Program (MBP) office with an overview of the Disparity Study, 12:00 - 1:00 p.m. Thursday, April 16. Hampton Roads Facilities Management Expo, 9:00 a.m. – 2 p.m., Wednesday, April 22, Hampton Roads Convention Center Financial Resources for Small Business Workshop, 9:00 – 11:00 a.m., Thursday, May 21, Veteran’s Conference Room, first floor Ruppert L. Sargent Building. Public Comments: None. Adjournment: There being no further business, Mr. Sanchez called for a motion to end the meeting. Mr. Johnson moved, Mr. Crocker seconded and the motion carried unanimously to adjourn at 1:27 p.m. Next meeting: The next meeting will be held at 12:30 p.m. Wednesday, July 15, 2015 in the EDA Conference Room, 6th Floor, Ruppert Sargent Building located at 1 Franklin Street, Hampton, VA 23669. Respectfully submitted, Jessica R. Spencer Minority Business Coordinator JRS/bb 2