Purchasing & Procurement Oversight Committee Agendas & Minutes

PURCHASING & PROCUREMENT OVERSIGHT COMMITTEE (PPOC) Meeting Minutes EDA Conference room – 6th Floor – Ruppert Sargent Building January 21, 2015 Call to Order – Mr. Cross called the meeting to order at 12:35pm. Committee Member Attendance: A roll call was taken by Jessica Spencer. Members Present – Martin Cross, James Crocker, Ken Johnson, Barbara Franklin, Dave Pearson, William Brown, Velma Green and Vice-Mayor Linda Curtis. Members absent – Lauren Yee (without notice), Eugene Johnson and Ernie Sanchez (with notice). Staff and Citizen Attendance: Legal Representation: Karen James, Deputy City Attorney. Staff Present: Jessica Spencer, Pam Croom, Octavia Andrew, Vizel Townsend, and Brenda Bailey (recorder). Staff absent: Karl Daughtrey, Leonard Sledge, Pete Peterson, Suzy Scott, and Denise Howard. Citizens in Attendance: Kennaye Crewe (Norfolk State University, intern for Barbara Franklin). Approval of November 19, 2014 Meeting minutes: Mr. Cross called for a motion to approve the November 19, 2014 meeting minutes as presented. Ms. Curtis moved, Ms. Green seconded and the motion carried unanimously. Old Business: Disparity Study: Ms. Spencer advised the committee that MGT America presented the Disparity Study findings at the City Council meeting at 6:30pm on Wednesday, December 10. The presentation included the suggested next steps and implementation of the recommendations. New Business: Membership – Ms. Croom reported that the following members’ terms will expire June 30, 2015; Lauren Yee, James Crocker, Eugene Johnson and Dave Pearson. Mr. Johnson is eligible for reappointment. Dave Pearson can be reappointed by the Hampton School Board or another board member can be appointed to serve on this committee. Meeting schedule and suggested changes – Ms. Spencer reviewed the points for discussion concerning reducing the number of PPOC meetings held from monthly to quarterly. The board members were agreeable and requested interim updates as necessary, during the non-meeting months. Ms. Curtis moved 1 that the committee meet quarterly, Mr. Brown seconded and the motion carried unanimously. Ms. Spencer will notify City Council, revise the by-laws and ensure that the website is updated to reflect this change. Announcements: Ms. Spencer spotlighted Eagle Enterprises, Inc., Batteries & Bulbs, Inc., and Kingsway Physical Therapy as Hampton-based, minority-owned small businesses. Public Comments: Ms. Franklin introduced her intern, Kennya Crewe. Adjournment: There being no further business, Mr. Cross called for a motion to end the meeting. Mr. Brown moved, Ms. Curtis seconded and the motion carried unanimously to adjourn at 1:01 p.m. Next meeting: The next meeting will be held at 12:30 p.m. Wednesday, April 15, 2015 in the EDA Conference Room, 6th Floor, Ruppert Sargent Building located at 1 Franklin Street, Hampton, VA 23669. Respectfully submitted, Jessica R. Spencer Minority Business Coordinator JRS/bb 2