War Memorial Stadium Advisory Board

PENINSULA STADIUM AUTHORITY Minutes October 1st, 2018 The meeting was called to order by Jim Wilson, Chair. Others in attendance included: Wayne Gomes, Pat Uribes, Frank Feagan, Lola Perkins, Brenda Stokes, Sallie Marchello, Randy Price and Linda Williams from the Board. Hampton City Mayor, Donnie Tuck. Henry Morgan with Community Baseball. Meeting minutes from August 20th were approved by Pat and seconded by Brenda. No change in Treasurers report. Expecting reimbursement from the City for the Stadium Insurance paid in July. Updates: Drainline-Storm sewer pipe was terminated approximately 60 ft short of the original designed location to avoid possible collapse of the Bull Pen and other structures due to poor soils encountered. Additional manhole will be added in the next 3 weeks. Parking lot-Pembroke Construction is installing the DVP lighting conduits in the South Lot and will be finished by the end of this week. Basic Construction Co. will be on-site early next week to do prep work and proof roll of South Lot followed by pavement. They will then move to the North Lot to prep and proof roll. Once the manhole has been installed the lot will then be paved. Paving PO for Basic Construction is $265,284.10. As we discussed at our Aug. 20th meeting, AECOM was able to find a few more spaces in the South Lot. Parking space count is 334. Spaces are 9' x 20'. Parking Lot Lights-Installation is expected to be in November. PO for Dominion Energy is $46,559.19 for lights and poles. Entrance Pavilion-Re-bidding of Pavilion was awarded to Ritchie-Curbow for $2,160,846.00. Contracts are being executed. Pre-construction meeting will be held at the Stadium once contract execution process is complete. Contract performance period is 8 months. Beam work-Project was awarded to Manolis Painting Co. for $275,000.00. Contracts are being executed. Pre-construction meeting will be held at the Stadium once contract execution process is complete. We will be working with and coordinating with Henry and Hank. Contract performance period is 3 months. Safety Concerns with parking-A meeting was held to discuss the safety issues with the parking on Pembroke Ave. A sub-committee is going to be formed consisting of City Officials and some Stadium Authority members. There will be no parking on Pembroke Ave. The Committee will be discussing other areas to park vehicles and possibly shuttling fans to the park. Current budget is at $101,000.00. Jim wanted the Committee to think about how the funds would be spent. Jim asked for the Committee's input regarding the Beam work. At one time, the Peninsula Pilots had requested that the boards in the back of the Stadium seating be removed and possibly be replaced with piping and chain link fence. There are also boards on the ends of the 1st and 3rd base sides that we have not addressed yet. Does the Committee want to put the same boards back up, or replace with something else? Frank motioned that we keep the same boards and have them put back up. Randy seconded the motion. Frank also recommended that the City review the contract to have the boards removed and replaced for no additional cost by the Contractor. Another expense/cost to keep in mind is the cost associated with the Public Safety issue. The budget that was just submitted, by Jim, for the coming year had a budget request of $99,000.00 plus an additional $60,000.00 to help us accurately prepare for future projects. Such as, architecural drawings, engineers and construction specifications for the ADA Ramps on the 1st and 3rd base sides, the construction of the new ADA Restroom building. We also need to address the area behind the stand to be redesigned with proper utilities, drainage, to resurface and improve the walkway from the 1st and 3rd base side behind the stands as well as replace the Outfield Wall. Jim will work with Hudson Associates to get a cost for the Ramps and Seating. Henry would like to see the Outfield Wall replaced in segments if needed, and also replacing the seating on the 1st eight or nine rows that are exposed to the elements. Directional Signs-Randy has submitted a list of 13 locations to Traffic Engineering but has not heard back from them. Stadium Authority Shirts-still waiting for the design to come in, then we can get a count of how many shirts to order. Henry gave us an update on the Pilots season and statistics for the area in regards to Conventions and Tourism for the Hampton Roads area. The sports tourism was up 3.1% for the Hampton Roads area consisting of 16 governmental cities/counties. Hampton lead all 16 areas with 5.1%. Meeting was adjourned by Jim Wilson.