War Memorial Stadium Advisory Board

Peninsula Stadium Authority Minutes July 1st, 2019 The meeting was called to order by Jim Wilson, Chair. Others in attendance included: Frank Feagan, Sallie Marchello, Pat Uribes, David McCauley, Brenda Stokes, Lola Perkins and Linda Williams from the Board. Present from Community Baseball was Henry Morgan. The June Minutes were accepted and approved by Pat and seconded by Frank and approved by the Committee. Capital Improvement Projects - Jim will be meeting with the sub- contractors, City Engineer, Architect, City of Hampton and Henry on Tuesday July 2nd to discuss the progress and get a more exact time for completion of building. New Pavilion Building Plaque – Jim asked the Committee if we would be in favor of purchasing a Plaque to put on the New Building dedicating it’s establishment. The Committee agreed to do it. Jim will provide us with a cost and design at our next meeting. Jim and the City is working with sub-contractors related to underground drainage system for the Infield and baseball field. They have received some estimates and they are coming in at around $500K. That would use up with rest of the Capital Improvement monies plus the City is looking at using the Storm Water Drain money as well. There should be enough money in the budget to pay for the project. This would be for the line that goes from 1st Base to 3rd Base and down 3rd Base side to the drain area underneath the parking lot. Jim will bring a copy of the preliminary drawings and the cost to our next meeting. Fan Observations – Frank received positive comments about the updates in the restrooms. Scoreboard clock-Henry has ordered a $2800 Board to repair the clock. 2020 Stadium Authority Budget - Jim will send letter to City of Hampton today asking them for the Yearly PSA payment in one lump sum vs. quarterly installments. Peninsula Pilots – Henry would like help replacing the Warning Track and some left field fencing. These are items he would like us to consider for next season. He will put together a description and cost estimate for our next meeting. Insurance Claim – Lola has been working with a new Adjuster and has provided him with additional information. The Claim Adjuster needs to know how the old PA System was purchased and needs documentation. Henry provided Lola with a copy of the invoice from 2008. Henry says a loan was taken out by Hank for $320K to pay for the PA System and the Scoreboard. They paid on it for the first 5 years, then PSA paid for the last 2 years. Lola needs will need to get bank records showing PSA paid for some of the equipment and the amount paid. Police duty – Jim has requested Police presence for Opening Night game, a June game, July 2nd and July 4th games. We have not received an invoice for those services as of this time. Jim wants to delay discussions about the Netting situation for the Concession area until our next meeting. Election of Officers – the positions are: Chair, Secretary and Treasurer. Pat recommended that current members stay in those positions. Jim wants to remain the Chair since he is in the middle of multiple projects at this time. Sallie is happy to serve one more year but will not be serving a 4th year. She feels that anyone serving as the Treasurer should not hold that position more than 3 years for ethical reasons. Linda is happy to remain as Secretary another year. Pat made the motion to keep the same Board members, Brenda seconded the motion and it was approved by the Committee. Round Table Discussion – Lola will not be at August meeting, but she will work on some revised By Laws for our consideration and present them at the September meeting. Frank is concerned with the lack of maintenance for the ditch, tall grass and improper draining when it rains. Jim will look into it. Lola will also follow up with the City to see what the status is for long term parking. Next meeting will be August 5th and the September meeting will be on the 9th. Jim adjourned the meeting.