War Memorial Stadium Advisory Board

Peninsula Stadium Authority Minutes October 7th, 2019 The meeting was called to order by Jim Wilson, Chair. Others in attendance included: Frank Feagan, Pat Uribes, Randy Price, Wayne Gomes, Sallie Marchello, Brenda Stokes, David McCauley, Kendall Bynum (substituting for Lola Perkins) and Linda Williams from the Board. Henry Morgan from Community Baseball was also in attendance. The September Minutes were approved by Frank and seconded by Brenda and approved by the Committee. Treasurers report was presented by Sallie. The balance of $99,964.50 does not include the interest from the statements that she received later. The new balance is $99,967.37. Jim met with Contractor and discussed our concerns about the status of the new building. The new time line is to complete the building in December 2019. Plaque dedication for the new building that we discussed previously-Jim sent a sample of a plaque to the City for their approval. The size of the plaque will be approximately 21"X30+" and the cost will be around $2500. The Plaque layout sample will also be available for the PSA review in our November meeting. Currently the plan is to have City Officials approve the layout. Upon approval by the City and the PSA, the plan will be to order the Plaque and receive it in time for the Dedication Ceremony to be scheduled sometime in April 2020. Pat motioned to approve the cost, of a maximum, of $2500 for the plaque, Sallie seconded and was approved by the Committee. Review of the Baseball Field project-Our Contractor, Kerrick Construction, is in the process of installing all the drainage lines and preparing the Infield foundation and Border work required prior to the installation of the Artificial Turf. Another Sub-Contractor, T-Mac Wilder and Associates, is working on the renovation of the Outfield area. This work includes preparing the soil and sand mix regarding the Outfield so it will drain from the Infield lip to the Outfield Wall. The irrigation system will be upgraded with new heads and Bermuda Sod will be installed over the entire Outfield. Also, a new Warning Track will be installed between the Outfield area and the Outfield Wall. The plan is to have all the work done by the 1st week of November in order to have the Artificial Turf installed. During the planning of this field work, it was noted that about 1/3 of the cinderblock wall in the left field was leaning. The Contractor pointed out that the leaning wall is currently a safety issue and it had to be removed. Jim met with Jason Mitchell, Director of Hampton Public Works, to see if they would help tear down the wall. After a meeting with the City Staff on site, Public Works agreed to tear down the wall while the renovation of the Baseball field was in progress. During the meeting, all the parties agreed the entire cinderblock wall would be removed in the Centerfield area between the Bull Pen areas. Since the property is owned by the City, it was decided to go ahead and remove the wall and fencing and it was removed October 4th & 5th. A chain link fence will be replacing what was torn down. Jim received 3 bids from local vendors. One of the bids received was received from a monitory vendor. Rosenbaum Fence Co. was the lowest bid of $16,500. This includes a temporary fence until the new fence can be installed in November. During the removal of the wall, they discovered that the scoreboard needs to come down. Two of the four beams are rusted at the bottom. Jim contacted Public Works to see if they could help remove the scoreboard. Randy motioned to allow $20,000 for the permanent replacement fence and any additional funds to go towards the removal of the scoreboard. Sallie seconded the motion and it was approved by the Committee. Henry is waiting to get the final approval on Community Baseball, LLC loan application from Bayport Credit Union for the Artificial Turf. He is also still waiting to hear back from the Apprenticeship School for their acceptance for payment of half of the artificial turf. Lola is currently working on the new 5 year Lease for Community Baseball which does not expire until December. If Bayport Credit Union does require a written statement on the plans for a new lease, Jim Wilson will request a letter of intent from Lola on the plans to renew the lease. Winter projects that the Pilots need funding for: $15,000 for artificial turf in the batting cage, $15,645 for a "Perfect Mound" for the Infield of the Baseball Field, and Warning Track material. Henry brought samples of the artificial turf material for the Warning Track. We decided to go with a blue artificial Warning Track material, seemed to be the most cost effective. Frank motioned to approve the artificial turf for the batting cage and the Perfect Mound at a cost of $30,645. Randy seconded the motion and it was approved by the Committee. 2021 Stadium Budget will be deferred to the November meeting. Concession area safety netting on the new entryway building will be discussed at a later time. Lola is in communication with a Claim’s Representative dealing with our lightning strike insurance claim that is still in process. We will receive an update in our November meeting. The new assessment for the Stadium is $9,398,920. Jim is working with Towne Bank Insurance Company to update and increase the value of the property to make sure that it is all covered. Process to fill the positions on the PSA Board-the applications are reviewed and approved by City Council. Jim is asking that he be given approval to screen the applicants on our behalf prior to their approval by the City. Randy motioned that Jim has the authority to review and make the decision for the new members and if he feels that a Closed Meeting needs to be called he has the authority to do that. Frank seconded the motion and it was approved by the Committee. Kendall gave each of us a draft of the new Bylaws that Lola revised. We are to go over them and discuss in November. Frank and Henry presented us with a diagram and idea for a future "Tiki Tavern". The Committee seemed to be in favor of the new Tiki Tavern, we will discuss this project in more detail in our next meeting. The meeting was adjourned by Jim. Our next meeting will be November 4th, 2019.