War Memorial Stadium Advisory Board

rd Peninsula Stadium Authority Minutes August 3 , 2020 The meeting was called to order by Jim Wilson, Chair. Others in attendance included: Frank Feagan, Sallie Marchello, Wayne Gomes, Lola Perkins, Pat Uribes (arrived late) and Linda Williams from the Board. Absent from the meeting were: Jim Goodbody, Randy Price, David McCauley, Brenda Stokes, Kiufordis Khasidis. Visitors included: Brennan McGovern, Intern with the City of Hampton working with Lola. Henry Morgan and Alex Ahl represented Community Baseball. Note: Hurricane Isaias is on its way to our area. Our meeting was started by Jim W. giving us status updates with the ongoing issues since we did not have a quorum. Jim W. has been working on trying to get an updated Insurance Policy for the Stadium based on the new value of all buildings, equipment and establishing a deductible per occurrence as recommended by City Staff. He spoke with the City officials in the Department of Risk Management. They used the updated information on the value of the stadium to compare cost with other insurance companies the City uses. Jim stated the City’s Insurance premiums were estimate in the $40,000-$50,000 range if he were to use the City’s insurance carrier. Towne Insurance’s estimate was in the $25,000-$28,000 range (our current carrier). We will more than likely be staying with Towne Insurance. Security camera system has been installed. And the Wi-fi system now covers the entire stadium area. th On October 7 , 2019, the PSA approved $2500 for the cost of the Plaque for the new Entryway Building, recognizing the City of Hampton for their contribution towards the improvement of the Stadium. The estimate has been received and the cost is $2650. Jim has received and estimate from AAA Electric Lighting Company to install lightning protection grounding system for all 8 light poles. The proposed plan also grounds the Stands, press box area and the Scoreboard in strategic areas of the Stadium to protect it from future lightning strikes. The estimate is $9,100.00. We will consider this request in a future meeting. Upon Completion of all the field Maintenance work. Jim Wilson ask asked the P.S.A. to consider supporting the Pilots with a field maintenance plan to establish and properly maintain the newly installed Bermuda grass in the Outfield. Jim look into preparing a bid package so we can get three quotes from qualified Ground maintenance companies. We may also consider a vendor to support the pilots with Irrigation maintenance and management. Update from the Peninsula Pilots – Henry shared with us that they are in the last week of the Season. They have had 2 cases of Covid-19 with the players but st without any spreading. When they announced the 1 Covid case, the attendance went from 800+ to 300+. Concessions are down. There were 210 th games played since June 5 . These games included both Travel Team Tournament Games as well as Peninsula Pilot's Home Games, of their foreshortened Season. Many out of town guests staying in the City’s hotels. Pat Uribes arrived to the meeting at this point and we were able to vote on the following issues: A motion was made by Sallie to accept the July Meeting Minutes, Frank seconded the motion and it was approved by the Committee. A motion was made by Sallie to pay the $150 difference in cost for the Plaque, it was seconded by Frank and approved by the Committee. A motion was made by Sallie to go with Towne Insurance Company at a cost in the $25,000-$28,000 range for the Stadium policy which is expiring this month. The motion was seconded by Pat and approved by the Committee. A motion was made by Sallie to accept the Resolution recognizing the Peninsula Pilots efforts during this Pandemic, it was seconded by Linda and approved by the Committee. A motion was made by Frank to accept the Resolution recognizing Jim Wilson for all his efforts as the Chairman of the Peninsula Stadium Authority, it was seconded by Sallie and approved by the Committee. Frank made a motion to incorporate these informal notes into the minutes, it was seconded by Sallie and approved by the Committee. The meeting was adjourned by Jim W. th th is a Our next meeting will be on Monday, September 14 , 2020 (the 7 holiday).