War Memorial Stadium Advisory Board

1 Peninsula Stadium Authority Meeting Monday, July 11, 2022 War Memorial Stadium Conference Room Minutes Attendance Board Members Hampton City Staff  Wayne Gomes  Lola Perkins  Jim Wilson  Dave McCauley  Frank Feagan  Mayor Tuck Other Guest  Sallie Marchello  Victoria Carmon  None  Randy Price *  Malik Perry Community Baseball  Garth Wallis *  Matt Mitchell  Ruth Simmons  Jim Goodbody *Attended virtually Absent  Brenda Stokes (now open)  Open seat The meeting was called to order by the Chair at 12:10. A motion to approve the remote participation of Randy and Garth as virtual attendees for this meeting was made by Frank and seconded by Sallie. All voted, and the motion passed. Wayne informed the Board that Brenda Stokes resigned as a PSA Board Member. A motion to accept the June 6 meeting minutes was made by Jim and seconded by Sallie. All voted and the motion passed. A motion to accept the May Treasurers report was made by Garth and seconded by Sallie. All voted and the motion passed. In accordance with annual requirements, Frank prepared the FY22 Outside Agency Report; Wayne signed and submitted the Report to the City Manager’s Office. Officer Elections – Annual requirement each July  A motion to elect Wayne as PSA President was made by Garth and seconded by Frank. All voted and the motion passed.  A motion to elect Garth as PSA Secretary was made by Frank and seconded by Wayne. All voted and the motion passed.  A motion to continue the PSA Treasurer election into the August meeting was made by Frank and seconded by Ruth. All voted and the motion passed.  There are currently two open PSA Board positions. Wanye and other members are actively reviewing applicants and recruiting volunteers.  2 A discussion of the fire alarm system and vendors Johnson Control and FireX followed. We continue under the assumption that we have a month-to-month agreement with Johnson Control. Community Baseball believes that Johnson Control is not responsive. Jim has formally requested a proposal from FireX. A concern is that a new “box” may be required. A discussion of the elevator issues followed. Several incidences have occurred where children and teenagers run up and down the patio area and misuse the elevator resulting in broken glass and safety latch disengaged. The glass has been fixed and the safety latch was reset (no elevator attendant and kids playing). Gameday staff is now assigned to the elevator and patio area. We are also posting signs requiring ’21 or over plus adult supervision’. A discussion of parking lot signage followed. The discussion centered on the language of the signs and enforceability of the options. Lola was going to talk to legal staff supporting the police regarding enforceability and appropriate/acceptable signage. A discussion of the 2023 Commemorative Coin followed. This idea is to recognize the 75th Anniversary of the Stadium. Mary Fungere, Director, Hampton Convention and Visitors Bureau has been contacted. Matt Mitchell informed us that a new “FAN” installer had been retained. The new installer was to be on site on July 18 to prepare drawings. A discussion of certification of invoices paid followed. This discussion was a continuation from prior months discussion regarding expedited purchase and invoices supporting opening day. This included various inspections. A motion was made by Garth and seconded by Sally to approve any remaining previously unapproved invoices that supported opening day activities. The treasurer should ensure that no duplicate payments are made. New Business City of Hampton, Risk Management will pay Towne Bank Insurance $29k for the Stadium Policy. A copy of the policy is in our records. A board member asked where we were with the 5-year plan. Either Wayne or Dave will report back in August. A motion to adjourn at 1:00 was made by Frank and seconded by Jim. All voted and the motion passed. Next meeting on August 1, 2022, at 12:00 (noon) War Memorial Stadium.