War Memorial Stadium Advisory Board

1 9/24/2024 Peninsula Stadium Authority Monday, September 9, 2024 War Memorial Stadium Conference Room Minutes Attendance Board Members Hampton City Staff Other Guests • Wayne Gomes (C) • Angela King • Billy Hobbs • Garth Wallis (S) • Dave McCauley • Carolyn Campbell • John Jackowski (T) • Mayor Tuck • Melissa Brady • Karla Crump Community Baseball • Paul London • Matt Mitchell • Jerri Patrick • Henry Morgan • Malik Perry • Perry Woods • Randy Price • Aiden Cantwell • Ruth Simmons • Jim Wilson (Emeritus) (C) Authority Chair (S) Secretary Members absent (T) Treasurer • Nick Hobbs (Z) Zoom The meeting was called to order by the Chair at 12:00 p.m. A roll call was conducted, and eight voting members were present; there was a quorum. During the City Project discussion, two additional members arrived (Melissa and Malik). Minutes A motion to accept the July 29 meeting minutes was made by Garth and seconded by Ruth. All voted and the motion passed unanimously. Treasurer’s Report John presented the Treasurer’s report that included 4 approved expenses totaling $4,991 (reimburse Pilots for overseeding field - $12,500; reimburse Pilots for kids area expense - $4,000; Otis invoices - $924; and QuickBooks invoice - $65), with a deposit of $1.64 for interest and a balance of $92,237. A copy of the summary report was provided to the secretary. A motion to accept the report was made by Garth and seconded by Jerri. All voted and the motion passed unanimously. Bookkeeping Updates At the last meeting, we shared the financial statements the CPA prepared for the Fiscal Year starting July 1, 2021, through June 30, 2022. Angela is working with Finance to see if the City’s auditor can provide auditing services to the PSA. The CPA is working on the next round of statements. Next month, we will revisit and at that time we will need a motion to approve the prepared financial statements.  2 9/24/2024 City Project Update - Locker Room The locker room renovation is underway. Community Baseball is coordinating field details with NNS Apprentice School. A portion of the playground may need to be reset because of a needed fence relocation. Further updates will be provided on an as needed basis. Safety Additions Patti Parker, the City’s Risk Manager, and Angela met with Hudson & Associates on August 29 and Hudson is preparing a cost estimate for them to update their 2016 report with respect to recommendations for the stands and ADA seating areas. Once that quote is received, we can determine if PSA can cover the cost or if we will need to coordinate with the City. Hudson recommended having Parks inspect the playground / mini ball field and provide recommendations with respect to those items. Parks has this on their schedule. Winter Projects 2024/25 Two winter projects have been approved and were funded at a prior meeting - Pitch Clocks at $15k and Padded Outfield Wall at $60k. The Pilots are prepared to proceed with these projects. Garth reviewed the remaining ‘potential’ projects with the board. No additional action taken at this time. The board previously approved $10k for mini ball field carpet repair/replacement. $6k remains for Stadium Beautification (plants/flowers/shrubs) which will be postponed until spring. Peninsula Pilots Updates The following highlights were provided by the Pilots and Community Baseball, LLC (CB LLC): • Completed fantastic season with players from all over the world • Hank Morgan – Manager of the Year & 9 players on the All-CPL Team (a league high) • Second in attendance and 1/6 of all broadcast viewers • Travel tournaments scheduled through early December • The full year Pilot/Community Baseball accomplishments list will be posted in next month’s meeting minutes • Community Baseball is exploring a Winter Community Event, more details at the next meeting New Business • The PSA is reviewing the Otis elevator contract, service calls, and several invoices. An alternate service provider is also being explored. More details at the next meeting. No PSA action required at this time. • The PSA – Community Baseball Lease is being updated. Expectation is that the current lease will renew until mid-2025. No PSA action required at this time. The Chair adjourned the meeting at 12:45 p.m. Next regular meeting is October 7, 2024, at 12:00 pm at War Memorial Stadium.