2 Finance & Personnel Committee

Join Zoom Meeting https://us02web.zoom.us/j/82936990002?pwd=WUpsNDVPQnVVQ003YlNiaS9GT0VlUT09 Meeting ID: 829 3699 0002 Passcode: 975179 OR Call in: 301-715-8592 -AGENDA- HANOVER BOROUGH COUNCIL WORKSHOP / FINANCE AND PERSONNEL COMMITTEE OCTOBER 21, 2020 - 7:00 PM 44 FREDERICK ST HANOVER AND VIA ZOOM FOR PUBLIC ACCESS Presentation: Brad Emig, PFM – Proposed 2020 Water Bond Issue 1. Consent Agenda a. Minutes: Approval of minutes of September 16, 2020 b. Finance Reports: i. Review, Question and Approve Bills for Payment ii. Accept Monthly Financial Statement iii. Accept Report of Monthly Investments c. EPA Limits: Recommend Council adopt Resolution approving EPA Limits d. Contract for Video of Hanover: Approve execution of contract for Main Street Hanover e. Sewer Rehab Change Order: Approve Change Order to contract with Mr. Rehab, LLC to increase payment to subcontractor by $6,033.80 f. Sewer Rehab Change Order: Approve Change Order to contract with Mr. Rehab, LLC to reduce payment to subcontractor by $4,117.86 g. 229 Carlisle Street Demolition – Approve Award of Contract to Farhat Excavating, LLC, Duncannon, PA, low bidder in the amount of $45,840 2. Public Comment 1 3. Presentations a. Library: Councilor Hegberg 4. Finance, Personnel and Administration a. Water Bonds: Approve advertisement of Ordinance to issue General Obligation Bonds, Series D of 2020, up to $12,000,000 for water system improvements for formal adoption at the Hanover Borough Council meeting on Wednesday, October 28, 2020. b. 2021 Budget: Direction to staff on level of spending, level of taxation and use of reserves to balance 2021 budget. i. Updated 2021 Budget Projection: Finance Director ii. General Fund Budget Scenarios: Borough Manager and Finance Director iii. 2021 Capital Expenditures Proposal: 1. Overview: Finance Director 2. Fleet: Public Works Director 3. All Other Capital Expenses: Borough Engineer iv. Department Expense Cuts: 1. Police Chief 2. Public Works Director 3. Fire Chief c. Borough Manager Evaluation and Borough Council’s Goals: i. Evaluation form and process / 2020 Draft Borough Council Goals ii. 2021 Draft Borough Council Goals & Departmental Projects d. Market House: Review and approve rules and change in hours to 6 AM to Noon effective January 2, 2021 e. Library Maintenance Custodian: Consider request to fill position f. COVID 19: Approve Borough Building contingency plan g. Special Event Permits i. Pop-Up Chili Cookoff - Good Field at 3 HOGS/ 11/8/20 ii. Worship/Prayer Event/Covenant Life – Wirt Park 10/24/20/electricity 5. Planning and Engineering a. 7 Pennsylvania Avenue: Approve Resolution confirming Planning Commission’s recommendation for approval on Preliminary / Final Land Development Plan b. 574 Broadway: Approve Resolution confirming Planning Commission’s recommendation for approval of Preliminary / Final Subdivision Plan c. North Pointe Condominiums – Approve Resolution/Corrective Deed of Dedication for water system and approve of dedication of stormwater conveyance facilities d. International Property Maintenance Code – Approve Ordinance to update to 2015 IPMC and approve of resolution to appoint Director of Planning & Engineering as Code Official 2 6. Water and Sewer Committee a. Sheppard Myers Dam Rehabilitation Project: i. Approve construction oversight / management proposed scope of work and fee. ii. Approve a bathometric survey by Gannett Fleming, at a cost not to exceed $ 9,750 as a basis for limited dredging as part of the dam project and creation of a long-term dredging strategy. 7. Reports of Council Members, Council Committees and Other Public Bodies 8. New Business 9. Management Reports 10. Correspondence and Information 11. Additional Public Comment 12. Executive Session 13. Adjournment 3