Parks Advisory Committee

AGENDA Parks Advisory Committee Regular Meeting Monday, February 2, 2026 at 6:00 PM Happy Valley City Hall in the Council Chamber 16000 SE Misty Drive, Happy Valley, OR 97086 Page 1. Call to Order 1.1 Roll Call 2. Minutes Approval 2.1 Parks Advisory Committee - Nov 17 2025 - Minutes - Html 3-6 Motion to Adopt Minutes 3. Public Comment 4. New Business 4.1 Election of Officers 7-9 Re-Election of Officers.pdf Elect a Chair and Vice Chair to serve a two-year term 4.2 Community Center Public Outreach Strategy 10 - 17 CommunitySurveyListeningSessionApproachUPDATED.docx Information Only 4.3 Winter and Spring Recreation Programming 18 - 26 Parks Advisory 2.2.26.pdf 5. Committee Comments 6. Announcements 7. Adjournment Motion to Adjourn Page 1 of 26 Virtual Link: https://happyvalleyor.zoom.us/j/83226768785 Webinar ID: 832 2676 8785 Virtual Attendees: If you would like to provide general comments or public testimony, please fill out this form at https://docs.happyvalleyor.gov/Forms/SpeakerRegistration no later than 12:00 PM on the meeting date. The meeting location is accessible to people with disabilities. To request an accommodation, please contact Ivy Markesino, the Human Resources Director at (503) 886-8426 or hrinfo@happyvalleyor.gov at least 48 hours before the meeting. You may also call City Hall at (503) 783-3800 or email cityrecorderinfo@happyvalleyor.gov. Page 2 of 26  MINUTES Parks Advisory Committee Regular Meeting Monday, November 17, 2025 at 6:00 PM Happy Valley City Hall in the Council Chamber 16000 SE Misty Drive, Happy Valley, OR 97086 1. Call to Order 1.1 Roll Call Members Present: Chair Naumcheff, Member Bell, Member Rudge, Member Turrentine, Member Charlton and Member Sachet. Staff Present: Chris Randall (Public Works Director), Chris Sliwka (Public Works Supervisor), Sheri Bartholomew (Admin Assistant) and Stephani Hern (Parks & Rec Program Supervisor). 2. Minutes Approval Parks 5.6.25 Mins DRAFT.pdf Parks 8.4.25 Mins DRAFT.pdf Chair Naumcheff made motion to approve the meeting minutes as written, and Member Bell seconded motion to approve minutes as written. All in favor. Moved by: Geri Naumcheff Seconded by: Erin Bell Aye Erin Bell, Ryan Rudge, Naomi Turrentine, Isaac Charlton, Glen Sachet, and Geri Naumcheff Carried 6-0 3. Public Comment Andrew Swanson works for Water Environment Services. He approached committee member Sachet about an opportunity for the city. He shared Page 3 of 26  with the Parks Committee that there is a 1-acre piece of land next to Hidden Falls Park owned by Clackamas County and Clackamas County recently declared it surplus. The County wants to get rid of it. He wanted the committee to consider recommending that the city acquire that piece of land. Staff mentioned that the city has been tracking this piece of property. The city connected with Metro months ago who’s got plans for a regional trail connection through that property. Metro is open to potentially purchasing that property on our behalf and having us hold it in with the thoughts of trail connection. The city will continue to track this piece of property. 4. New Business 4.1 Fall & Winter Recreation Programming and Events Staff presented the following Fall and Winter Programming & Community Events  Programming & Events o Pints with a Purpose – Nov 13th - 23rd o Tree Lighting Ceremony – Dec 7th o Brew Lights at the Zoo – Nov 14th o A Day at Pam and Powell’s Books – Dec 12th o Chair Yoga – Nov 6th - Dec 18th o Red Cross Blood Drive – Nov 17th o Beginner Sashiko Workshop – Nov 17th o Bridge Nine Candle Co Home Scent Workshops – Nov 8th & Dec 20th o Sweet Lomy Glass Art – Nov 18th, Dec 4th and Dec 13th o Cup of Tea Workshop - Intro to the Myth of Tea – Nov 20th o Healthy U – Nutrition classes for Healthier Baking for the Holidays – Nov 21st o Youth Sports, After School Classes, and Winter Break Camps o Fill a Stocking, Fill a Heart o Operation Santa o Chain-Up Clinic with Les Schwab o Open Gym, youth basketball at Spring Mountain Page 4 of 26  Elementary every Tuesday through December 16th. 4.2 2026 Meeting Dates  Staff provided the parks meeting dates for 2026.  Staff mentioned that the meeting dates/times for 2026 may need to be adjusted to accommodate joint meetings with City Council relating to specific park topics. 5. Committee Comments  Chair Naumcheff asked if the $5 million that we received from the State for the Community Center… is it gone or can we retain it?  Staff confirmed that we are currently seeking answers to this question.  Committee member Sachet asked how are the SDC’s collected and how and where can they be spent?  Staff provided a note that SDC are collected during new home construction and can be spent on capital projects only not maintenance.  Chair Naumcheff presented a plaque of appreciation for serving on the Parks Advisory Committee for 9 years to Mark Aasland.  Committee member Bell asked where we are at with small triangle park over by the library?  Staff said it is still on the list for discussion.  Committee member Bell inquired about the E-Bikes conversation we had back at our May meeting and if there are plans to have more discussion and possible learning opportunities, or education or public outreach?  Staff shared that the Traffic and Public Safety Committee has been looking at this at a very high level as it is not just a problem in parks but everywhere. The Public Safety Director has a policy drafted for Council to consider. 6. Upcoming Events  Tree Lighting Ceremony December 7th, 2026  Parks Advisory Meeting February 2nd, 2026 7. Adjournment Chair Naumcheff made motion to adjourn this session of the Parks Page 5 of 26  Advisory Committee meeting and Member Bell seconded motion. Meeting Recording: https://happyvalleyor.zoom.us/rec/share/8bqbB71Qk8udWnCLAFpuuuThT9iJjtO- RMkiu7oVqZywDydBre3mwQQX2pmh2cuz.OJcsPOAIPABTOH4k This is not a permanent link, and videos may be removed after the retention period due to space limitations. Page 6 of 26  AGENDA STATEMENT Title Election of Officers Presenter(s) Chris Randall, Public Works Director Explanation Staff is currently entertaining nominations for the positions of Chair and Vice Chair in order to establish these leadership roles for the committee. These nominations will support the committee’s ability to conduct meetings effectively and remain in compliance with the City’s rules governing volunteer committees (attached for reference). For reference, each City committee shall elect a Chair and Vice Chair to ensure consistent leadership and orderly facilitation of committee business. The Chair presides over all meetings of their respective committee and serves a two-year term. Following completion of the two-year term, the Chair is not eligible to serve again in that role for the same committee until an additional two years have passed. The Vice Chair supports the Chair and presides over meetings in the Chair’s absence. Recommendations Elect a chair and vice chair for the Parks Advisory Committee. Page 7 of 26 Page 8 of 26 Page 9 of 26  AGENDA STATEMENT Title Community Center Outreach Strategy Presenter Ashley Hagg, Communications & Public Relations Program Manager Explanation Staff recently connected with the City Council on an outreach strategy associated with Council direction in December to put an outreach plan together based on the failure of Bond Measure 3-626. The goal behind this review specifically is to gain a better understanding of why the bond measure failed. Staff have determined that the best way to gather this information would be through a community input survey, followed by a facilitated listening session. Attached is the plan outlining the approach for the survey and listening session, which includes the approved questions for the survey. Staff would like to go over these questions with the Parks Advisory Committee and provide an update on the survey’s timeline. Recommendations Take the survey and continue to track feedback from friend/neighbors associated with this project. Page 10 of 26 Page 11 of 26 Bond Measure 3-626 Community Survey & Listening Session Approach Introduction & Background: In November of 2025 Measure 3-626 to fund the construction of a community center in Happy Valley did not pass. For several years, feedback through surveys and open houses indicated strong interest in a Community Center. The City conducted multiple stakeholder focus groups and facilitated a resident-led Community Center Steering Committee. While polling indicated that there was broad support for the bond measure as a funding mechanism and outreach efforts demonstrated community support for the facility itself, the outcome suggests there were unanticipated factors that impacted voter support for a new tax increase. This survey is intended to provide an opportunity for Happy Valley voters to provide more input on why the measure did not pass. Goals: 1. Demonstrate to Happy Valley residents that City Council and City staff are actively engaging with the community to understand their viewpoints on the bond measure. 2. Encourage participation in the survey and listening session to gain a better understanding of why voter support for the bond measure changed and determine what factors may have contributed to its failure. Target Audiences: • Primary: City of Happy Valley residents who voted in the November 2025 election. • Secondary: Community leaders, civic & business organizations, school/PTA groups and other influential community members who can help publicize the survey and listening session. Key Messages: • City Council and City staff are interested in hearing directly from residents about the outcome of Bond Measure 3-626. • Community input is important and understanding why the bond measure failed will help Council make decisions in the future. Page 12 of 26 Approach: Survey • Utilize the City’s website to natively host a survey. • Create a landing page on the City website that includes introductory paragraphs about the survey, information on the listening session, and survey questions. • Leave the survey open for 3 weeks to give people ample time to participate. • Use the City’s various communications channels to publicize the survey. • Analyze the responses and share the data in a report with the external facilitator hired to host the listening sessions. • Share the report with the community via the City’s website. Listening Session • Staff have contacted an external facilitator who would be able to host the listening session. • Staff will share the report summarizing feedback received in the survey, which the facilitator will use to guide their approach in the listening session. • Use the City’s various communications channels to publicize the listening session. • Analyze responses received in the listening session and share the data in a report. • Share the report with the community via the City’s website. Survey Questions: 1. Did you vote in the November 2025 election that featured Bond Measure 3- 626 to fund the construction of a community center in Happy Valley? a. Yes b. No c. I never received a ballot (Those living outside the boundary of the City of Happy Valley were not able to vote in this election – check to see if you’re within City limits here) 2. Why did you choose not to vote? a. I didn’t know the Community Center was on the ballot b. I didn’t think it was important to vote on this measure c. I thought it was going to pass anyway d. I thought it was going to fail anyway e. Other Page 13 of 26  3. Did you participate in any of the City’s community outreach efforts about the Community Center over the last few years? (This would include taking surveys, attending open houses, participating in the Community Center Steering Committee, Focus Groups, or talking with City staff at booths during community events). a. Yes b. No 4. Where did you find information about Bond Measure 3-626 prior to the election? (Select all that apply) a. Happy Valley News b. City of Happy Valley social media pages c. City of Happy Valley website d. HOA Presentations e. Community Events f. Email listserv g. Other 5. Did you vote in favor of Bond Measure 3-626? a. Yes b. No Please rate the following reasons for why you voted YES on a scale of 0-5 (zero meaning it had no impact on your vote, and five meaning it had the most impact on your vote). 6. I wanted a community center in our city and didn’t mind if taxes were increased to pay for it. 7. I wanted access to the planned amenities like a recreational pool, exercise equipment, gym space, and community gathering spaces. 8. I think our community would benefit from having a community center, even if I didn’t plan to use the facility. 9. I wanted my children or grandchildren to have access to additional Parks & Recreation programming and events that would’ve been provided at the facility. Please rate the following reasons for why you voted NO on a scale of 0-5 (zero meaning it had no impact on your vote, and five meaning it had the most impact on your vote). 10. Current economic factors influenced my decision to vote against the measure 11. I like the idea of a community center in our city, but I didn’t want my taxes increased to pay for it. 12. I do not want a community center in our city. 13. I did not like the planned location for the community center. Page 14 of 26 14. I did not like the proposed amenities included in the community center. 15. I did not want to have to pay an additional daily/monthly fee to use the facility. 16. I had concerns about the City’s long-term financial obligation to operate the facility. 17. If you had concerns about the tax increase specifically, please rank the following reasons for your concern on a scale of 0-5 (zero meaning it had no impact on your vote, and five meaning it had the most impact on your vote). a. The estimated annual tax increase was too high b. The 25-year duration of the tax was too long c. I did not trust the calculation for what this would cost the median homeowner d. I do not support increased taxes 18. Is there additional information you would like to share about why you voted either in favor or against Bond Measure 3-626? a. [Open text box] 19. How satisfied are you with the conditions of parks in Happy Valley? a. [Scale of 0-5 range] 20. How satisfied are you with the quality of recreational programs in Happy Valley? a. [Scale of 0-5 range] 21. How satisfied are you with the quality of public safety in Happy Valley? a. [Scale of 0-5 range] 22. How satisfied are you with the library programs and services in Happy Valley? a. [Scale of 0-5 range] 23. How satisfied are you with the road maintenance and repairs (e.g. roadway surface condition and street sweeping) in Happy Valley? a. [Scale of 0-5 range] 24. Is there additional information you would like to share about services the City provides? a. [Open text box] 25. Are you a homeowner or a renter? a. Homeowner b. Renter c. Other 26. How long have you been a resident of Happy Valley? a. 1-5 years b. 6-10 years Page 15 of 26  c. 11-15 years d. 16-20 years e. 20+ years f. other Timing Staff have begun building out the survey on our website and prepping communications materials. The survey will go live February 2nd and close February 20th. Staff recommends hosting the listening session once the survey has concluded, to provide an opportunity for the facilitator to drill down further into community sentiment. Staff will need time to review the feedback received in the survey and create a report. Given that timing, staff recommend hosting the listening session in early March. Outreach Survey Channel Timing Content Notes Type Happy Valley News Final deadline for content Article Council needs to – February Edition is January 25. approve approach & questions on 1/20 to meet the deadline for inclusion in Feb issue. Community Center Send an update when the Newsletter This is our distribution Newsletter survey goes live, mid-way list for people who through the month and a were interested in final reminder before it Community Center closes. updates. Committee Member Send an email when the Email This is our list of listserv survey goes live, mid-way outreach current advisory through the month and a committee members. final reminder before it closes. Facebook/Instagram Post when the survey Infographic goes live, mid-way through the month and a final reminder before it closes. Website Post a Stay Up to Date Article & article when the survey survey goes live & feature the landing page Page 16 of 26  landing page in the hero section of the main page. Workvivo Create a post when the Infographic survey goes live and an event that lasts for the month of February encouraging employees who are residents of HV to participate. Listening Session Channel Timing Content Type Notes Happy Valley News Final deadline for content Article – March Edition is February 22nd. Community Center Send an update once the Newsletter This is our Newsletter date for the listening distribution list session is confirmed for people who inviting participation. were interested in Community Center updates. Committee Member Send an update once the Email This is our list of listserv date for the listening outreach current advisory session is confirmed committee inviting participation. members. Facebook/Instagram Post when the listening Infographic session is confirmed & reshare ahead of the actual date. Website Post a Stay Up to Date Article article once the date is confirmed. Workvivo Create an event Infographic encouraging employees who are residents of HV to participate. Page 17 of 26  AGENDA STATEMENT Title Recreation Programming Report Presenter(s) Stephani Hern Explanation Present the Winter and Spring Programming and Events Special Issues None Financial Impact None Recommendations None Page 18 of 26 Page 19 of 26 Page 20 of 26 Page 21 of 26 Page 22 of 26 Page 23 of 26 Page 24 of 26 Page 25 of 26 Page 26 of 26