Parks and Recreation Board

City of Haslet Agenda Parks and Recreation Board Meeting Thursday, June 15, 2023 @ 6:00 PM [Haslet Community Center, 105 Main Street] Notice is hereby given of a Regular Meeting of the Haslet Parks and Recreation Board to be held on Thursday, June 15, 2023, at 6:00 PM, at the Haslet Community Center, 105 Main Street. Members of the Public may also join the meeting remotely, by: • Teleconference: https://global.gotomeeting.com/join/810957205 • Phone: 1-877-309-2073 and entering access code: 810-957-205 Page 1. CALL TO ORDER AND ANNOUNCE A QUORUM PRESENT 2. CITIZENS PARTICIPATION AND COMMENTS An opportunity for citizens to address the Board on matters which are on the agenda or are not scheduled for consideration (non-agenda items). The Texas Open Meetings Act prohibits deliberation by the Board of any subject which is not on the posted agenda, therefore the Board will not be able to discuss or take action on items not listed on this agenda, other than to make statements of specific factual information or to recite existing policy in response to the inquiry. NOTE: In order to address the Board during this time, or later in the meeting for any item that is scheduled on the agenda, please complete, and submit a speaker card to City Admin prior to the start of the meeting. The presiding officer may ask the speaker to hold comments on agenda items until that agenda item is reached. 3. ITEMS OF COMMUNITY INTEREST Any expressions of thanks, congratulations, or condolence; information regarding holiday schedules; honorary recognitions of city officials, employees or citizens; reminders about upcoming events sponsored by the city or other entity that is to be attended by a city official or employee; and announcements involving imminent threats to the public health and safety. 3.A. Haslet is Hiring - The City has the following positions posted: • Parks and Grounds Maintenance Worker I • Water Maintenance Worker I • Water Maintenance Worker II Please visit Employment Opportunities to apply. 3.B. Tueday, July 4, 2023 - All City Offices will be closed in observance of Independence Day. 3.C. Friday, June 30, 2023 - The Independence Celebration & Fireworks Event at Haslet Community Park 4. CONSENT AGENDA If you have a disability that requires special arrangements and you plan to attend this public meeting, please contact the City Secretary at (817) 439-5931 within 72 hours of the meeting. Reasonable accommodations will be made to meet your needs at the meeting. Parks and Recreation Board Agenda June 15, 2023  Consent items are considered being of a routine nature by The Parks and Recreation Board and may require only limited discussion. Any Board Member may request that items be removed from the consent agenda and be considered separately for the purpose of discussion and voting. 4.A. Discuss, consider and act to approve the April 12, 2023 Meeting Minutes 4-8 Parks and Recreation Board - 12 Apr 2023 - Minutes - Pdf 4.B. Discuss, consider and act to approve the May 10, 2023 Meeting Minutes 9 - 12 Parks and Recreation Board - 10 May 2023 - Minutes - Pdf 4.C. Discuss, consider and act to approve the Financial Report - May 2023 13 - 15 SR-23-258 - Pdf 5. DISCUSS, CONSIDER AND ACT ON EXPENDITURES AND PLANNING OF FUTURE PROJECTS AND EVENTS 5.A. Memorial Day Celebration - May 29, 2023 5.B. Fireworks/Independence Day Event - June 30, 2023 16 1. INDEPENDENCE Fireworks CELEBRATION Flyer 5.C. Movie in the Park - September - September 22, 2023 17 2023 Movie in the Park Flyer (8.5 × 11 in) (3) 5.D. National Night Out - October 3, 2023 18 2023 NNO Flyer (1) 5.E. Christmas in the Park - December 2, 2023 5.F. Easter Egg Hunt 5.G. Yoga 5.H. Tai Chi 5.I. Other projects/ideas 6. DISCUSSION REGARDING IMPROVEMENTS AT CITY PARKS 6.A. Nance Field 6.B. Firehouse Field 6.C. Gammill Park 6.D. Community Park 6.E. Veterans Memorial Garden 7. FUTURE AGENDA ITEMS 8. ADJOURN CERTIFICATION I hereby certify that the above notice was posted on the bulletin board at the Haslet Community Center Building at 105 Main Street, Haslet, Texas on Friday, June 9, 2023 before 5:00 p.m. Parks and Recreation Board Agenda June 15, 2023 Page 2 of 18  Katrina White Administrative Services I certify that the attached notice and agenda of items was removed by me from the designated bulletin board located at the Haslet Community Center, 105 Main Street, Haslet, Texas on the ______ day of ______________________, 2023. __________________________________________, Title: ___________________________________ Parks and Recreation Board Agenda June 15, 2023 Page 3 of 18  Agenda Item #4.4.A. MINUTES Parks and Recreation Board Meeting 7:00 PM - Wednesday, April 12, 2023 Haslet Community Center, 105 Main Street MEMBERS Barbara Long, Cindy Laird, Sarah Nembu, Serge Richard, Chuck Fiedler, and PRESENT: Dayna Horak MEMBERS ABSENT: STAFF Katrina White, Admin and James Tucker, Public Works Director PRESENT: 1. CALL TO ORDER AND ANNOUNCE A QUORUM PRESENT President Sarah Nembu called the meeting to order and announced a quorum present at 6:01 pm. 2. CITIZENS PARTICIPATION AND COMMENTS An opportunity for citizens to address the Board on matters which are on the agenda or are not scheduled for consideration (non-agenda items). The Texas Open Meetings Act prohibits deliberation by the Board of any subject which is not on the posted agenda, therefore the Board will not be able to discuss or take action on items not listed on this agenda, other than to make statements of specific factual information or to recite existing policy in response to the inquiry. NOTE: In order to address the Board during this time, or later in the meeting for any item that is scheduled on the agenda, please complete, and submit a speaker card to City Admin prior to the start of the meeting. The presiding officer may ask the speaker to hold comments on agenda items until that agenda item is reached. 3. ITEMS OF COMMUNITY INTEREST Any expressions of thanks, congratulations, or condolence; information regarding holiday schedules; honorary recognitions of city officials, employees or citizens; reminders about upcoming events sponsored by the city or other entity that is to be attended by a city official or employee; and announcements involving imminent threats to the public health and safety. 3.A. Saturday, May 6, 2023 Elections, 7am - 7pm: The City of Haslet will hold a General Election for the purpose of electing Mayor, Council Member - Place 2, and Council Member - Place 4. The May 6, 2023 ballot will also have a City of Haslet Special Election Proposition A concerning authorizing the City to sell certain development dedicated parkland. If approved by Haslet Voters, the City will be authorized to enter into negotiations with the Northwest Independent School District (NISD) for NISD purchase of this property. The property is needed by NISD for the construction of a public elementary school to serve the City of Haslet’s children from subdivisions in this area, with portions of the property to be used for nature teaching and remain accessible to the public for their enjoyment. This property is Page 4 of 18  Agenda Item #4.4.A. City of Haslet Parks and Recreation Board Meeting Minutes April 12, 2023 Page 2 of 5 located along the northside of Blue Mound Road East, near the intersection of Blue Mound Road East and Harmon Road, and being 24.1 acres. The Last Day to Register to Vote in the Saturday, May 6, 2023 Election is Thursday, April 6, 2023. Please visit www.votetexas.gov to check registration status and to register to vote. Early Voting begins Monday, April 24, 2023 and goes through Tuesday, May 2, 2023. Please visit www.haslet.org to view hours and locations. 3.B. Haslet is Hiring - The City has the following positions posted: • Water Maintenance Worker I • Water Maintenance Worker II Please visit www.haslet.org to apply. 4. CONSENT AGENDA Consent items are considered being of a routine nature by The Parks and Recreation Board and may require only limited discussion. Any Board Member may request that items be removed from the consent agenda and be considered separately for the purpose of discussion and voting. 4.A. Discuss, consider and act to approve the March 8, 2023 Meeting Minutes. 4.B. Discuss, consider and act to approve the March 2023 Financial Report. PARKS-24-2023 Moved by Cindy Laird Seconded by Dayna Horak Motion to approve the consent agenda as presented. Ayes: Barbara Long, Cindy Laird, Sarah Nembu, Serge Richard, Chuck Fiedler, and Dayna Horak APPROVED 6-0 5. DISCUSS, CONSIDER AND ACT ON EXPENDITURES AND PLANNING OF FUTURE PROJECTS AND EVENTS 5.A. Easter Egg Hunt - April 1, 2023 Discussion was held regarding lessons learned from the 2023 event 5.B. Memorial Day Celebration - May 29, 2023 Cindy Laird is the volunteer coordinator for this event Veteran and Park Board Member Chuck Fiedler volunteered to speak at the event Request for PW to place 3 portable bleachers for the event 5.C. Fireworks/Independence Day Event - June 30, 2023 PARKS-25-2023 Moved by Cindy Laird Page 5 of 18  Agenda Item #4.4.A. City of Haslet Parks and Recreation Board Meeting Minutes April 12, 2023 Page 3 of 5 Seconded by Barbara Long Motion to approve expenses up to $1000 for portable restrooms. Ayes: Barbara Long, Cindy Laird, Sarah Nembu, Serge Richard, Chuck Fiedler, and Dayna Horak APPROVED 6-0 PARKS-26-2023 Moved by Barbara Long Seconded by Serge Richard Motion to approve expenses up to $560 for light tower rentals. Ayes: Barbara Long, Cindy Laird, Sarah Nembu, Serge Richard, Chuck Fiedler, and Dayna Horak APPROVED 6-0 PARKS-27-2023 Moved by Serge Richard Seconded by Sarah Nembu Motion to approve expenses of $675 to provide the Axe Throwing activity. Ayes: Barbara Long, Cindy Laird, Sarah Nembu, Serge Richard, Chuck Fiedler, and Dayna Horak APPROVED 6-0 PARKS-28-2023 Moved by Chuck Fiedler Seconded by Cindy Laird Motion to approve expenses of $1300 for Bungee Trampoline inflatable activity. Ayes: Barbara Long, Cindy Laird, Sarah Nembu, Serge Richard, Chuck Fiedler, and Dayna Horak APPROVED 6-0 PARKS-29-2023 Moved by Cindy Laird Seconded by Dayna Horak Motion to approve expenses of $375 for Inflatable Party Magic to staff the Foam Pit activity. Page 6 of 18  Agenda Item #4.4.A. City of Haslet Parks and Recreation Board Meeting Minutes April 12, 2023 Page 4 of 5 Ayes: Barbara Long, Cindy Laird, Sarah Nembu, Serge Richard, Chuck Fiedler, and Dayna Horak APPROVED 6-0 5.D. Movie in the Park - September - September 22, 2023 No action taken 5.E. National Night Out - October 3, 2023 No action taken 5.F. Haslet Hustle 5K and Fun Run No action taken 5.G. Christmas in the Park - December 2, 2023 PARKS-30-2023 PARKS-31-2023 Moved by Sarah Nembu Seconded by Dayna Horak Motion to approve expenses of $9200 for the Snow Party/Emergency Ice 10' Slide (40’ length ** includes the slide & runway landing *includes ice, set up, take down and sliding devices), 15' X 15' play area and 4 staff members. Ayes: Barbara Long, Cindy Laird, Sarah Nembu, Serge Richard, Chuck Fiedler, and Dayna Horak APPROVED 6-0 5.H. Yoga The Tuesday yoga instructor has resigned 5.I. Tai Chi - No action taken 5.J. Other projects/ideas - No action taken 6. DISCUSSION REGARDING IMPROVEMENTS AT CITY PARKS 6.A. Nance Field - No action taken 6.B. Firehouse Field - No action taken 6.C. Gammill Park - No action taken 6.D. Community Park - No action taken Request to have the pickleball lines on the basketball courts restriped 6.E. Veterans Memorial Garden - No action taken 7. FUTURE AGENDA ITEMS Page 7 of 18  Agenda Item #4.4.A. City of Haslet Parks and Recreation Board Meeting Minutes April 12, 2023 Page 5 of 5 • Increase the yoga instructor pay (Tuesday yoga instructor position is available) • Cancel the July 2023 Park Board Meeting • Planning for the ribbon cutting for new tennis courts 8. ADJOURN Meeting adjourned at 7:41 pm. _____________ APPROVED: SARAH NEMBU, CHAIR DATE ATTEST: KATRINA WHITE, ADMIN/SPECIAL _____________ EVENTS COORDINATOR DATE Page 8 of 18  Agenda Item #4.4.B. MINUTES Parks and Recreation Board Meeting 6:00 PM - Wednesday, May 10, 2023 Haslet Community Center, 105 Main Street MEMBERS Sarah Nembu, Serge Richard, Chuck Fiedler, and Dayna Horak PRESENT: MEMBERS Barbara Long and Cindy Laird ABSENT: STAFF Katrina White, Admin and James Tucker, Public Works Director PRESENT: 1. CALL TO ORDER AND ANNOUNCE A QUORUM PRESENT President Sarah Nembu called the meeting to order and announced a quorum present at 6:00pm. 2. CITIZENS PARTICIPATION AND COMMENTS An opportunity for citizens to address the Board on matters which are on the agenda or are not scheduled for consideration (non-agenda items). The Texas Open Meetings Act prohibits deliberation by the Board of any subject which is not on the posted agenda, therefore the Board will not be able to discuss or take action on items not listed on this agenda, other than to make statements of specific factual information or to recite existing policy in response to the inquiry. NOTE: In order to address the Board during this time, or later in the meeting for any item that is scheduled on the agenda, please complete, and submit a speaker card to City Admin prior to the start of the meeting. The presiding officer may ask the speaker to hold comments on agenda items until that agenda item is reached. 3. ITEMS OF COMMUNITY INTEREST Any expressions of thanks, congratulations, or condolence; information regarding holiday schedules; honorary recognitions of city officials, employees or citizens; reminders about upcoming events sponsored by the city or other entity that is to be attended by a city official or employee; and announcements involving imminent threats to the public health and safety. 3.A. Haslet is Hiring - The City has the following positions posted: • Water Maintenance Worker I • Water Maintenance Worker II Please visit Employment Opportunities to apply. 3.B. Memorial Day Celebration - May 29, 2023, 10am, Haslet Community Park, Veterans Memorial Garden Flag Sponsorships are available - $50 per flag. 3.C. All City Offices will be closed Monday, May 29, 2023 in observation of Memorial Day and the Haslet Public Library will be closed Saturday, May 27, 2023 and Monday, May 29, 2023. Page 9 of 18  Agenda Item #4.4.B. City of Haslet Parks and Recreation Board Meeting Minutes May 10, 2023 Page 2 of 4 4. CONSENT AGENDA Consent items are considered being of a routine nature by The Parks and Recreation Board and may require only limited discussion. Any Board Member may request that items be removed from the consent agenda and be considered separately for the purpose of discussion and voting. 4.A. Discuss, consider and act to approve the April 12, 2023 Meeting Minutes 4.B. Discuss, consider and act to approve the April 2023 Financial Report PARKS-32-2023 Moved by Dayna Horak Seconded by Serge Richard Motion to approve the consent agenda with correction moving the $4600 expenditure from City Signs & Decorations to Christmas in the Park. Ayes: Sarah Nembu, Serge Richard, Chuck Fiedler, and Dayna Horak APPROVED 4-0 PARKS-33-2023 Moved by Sarah Nembu Seconded by Dayna Horak Motion to amend the previous motion, not to include approval of the April 12, 2023 minutes. Ayes: Sarah Nembu, Serge Richard, Chuck Fiedler, and Dayna Horak APPROVED 4-0 5. DISCUSS, CONSIDER AND ACT ON EXPENDITURES AND PLANNING OF FUTURE PROJECTS AND EVENTS 5.A. Memorial Day Celebration - May 29, 2023 PARKS-34-2023 Moved by Dayna Horak Seconded by Chuck Fiedler Motion to approve expenditure of $200 for the rental of 50 folding chairs for the Memorial Day Event. Ayes: Sarah Nembu, Serge Richard, Chuck Fiedler, and Dayna Horak APPROVED 4-0 5.B. Fireworks/Independence Day Event - June 30, 2023 5.C. Movie in the Park - September 22, 2023 (IN N OUT) 5.D. National Night Out - October 3, 2023 Page 10 of 18  Agenda Item #4.4.B. City of Haslet Parks and Recreation Board Meeting Minutes May 10, 2023 Page 3 of 4 5.E. Haslet Hustle 5K and Fun Run 5.F. Christmas in the Park - December 2, 2023 5.G. Easter Egg Hunt 5.H. Yoga 5.I. Tai Chi 5.J. Other projects/ideas 6. ACTION ITEMS 6.A. Discuss, consider and act to increase pay from $40 per class for Tuesday & Thursday Yoga Instructors PARKS-35-2023 Moved by Sarah Nembu Seconded by Chuck Fiedler Motion to approve increase to Tuesday and Thursday Yoga Instructors pay from $40 per class to $50 per class. Ayes: Sarah Nembu, Serge Richard, Chuck Fiedler, and Dayna Horak APPROVED 4-0 6.B. Discuss, consider and act to cancel the regularly scheduled July 12, 2023 Park Board Meeting PARKS-36-2023 Moved by Sarah Nembu Seconded by Serge Richard Motion to cancel the regularly scheduled July 12, 2023 Park Board Meeting Ayes: Sarah Nembu, Serge Richard, Chuck Fiedler, and Dayna Horak APPROVED 4-0 6.C. Discuss, consider and act regarding a ribbon cutting for the opening of the tennis courts (expected completion date: July 2023) Discussion only, no action taken, pending project completion date 7. DISCUSSION REGARDING IMPROVEMENTS AT CITY PARKS 7.A. Nance Field 7.B. Firehouse Field 7.C. Gammill Park 7.D. Community Park Page 11 of 18  Agenda Item #4.4.B. City of Haslet Parks and Recreation Board Meeting Minutes May 10, 2023 Page 4 of 4 7.E. Veterans Memorial Garden 8. FUTURE AGENDA ITEMS 9. ADJOURN Meeting adjourned at 7:27pm. _____________ APPROVED: SARAH NEMBU, CHAIR DATE ATTEST: KATRINA WHITE, ADMIN/SPECIAL _____________ EVENTS COORDINATOR DATE Page 12 of 18  Agenda Item #4.4.C. Parks and Recreation Board AGENDA ITEM REPORT MEETING: Parks and Recreation Board - 14 Jun 2023 CONTACT: Tracy Moruri, Staff Accountant DEPARTMENT: Finance SUBJECT: Financial Report May 2023 ATTACHMENTS: May 2023 Parks Monthly Budget Reports Page 13 of 18  Agenda Item #4.4.C. CITY OF HASLET PARK BOARD 67% OF THE YEAR LAPSED INTERIM FINANCIAL REPORT FUNDS FISCAL YEAR 2022-2023 MAY 2023 Percent of Budget ACCT# DESCRIPTION Annual Adopted Budget May Actual YTD Actual Realized PARK BOARD FUND 04 Beginning Resources $ 142,272 $ - $ 142,272 $ - GENERAL REVENUE AND TRANSFERS 04-5600 Interest Income $ 650 $ 420 $ 4,964 763.69% 04-5700 Park Fund Contributions from Water Bills $ 6,800 $ 805 $ 5,802 85.32% 04-5841 Matching Transfer from General Fund $ 6,800 $ 805 $ 5,802 85.32% 04-5800 Transfers from General Fund $ 62,400 $ 5,200 $ 41,600 66.67% 04-5740 Community Outreach Rev $ 3,500 $ 160 $ 1,710 48.86% 04-5750 Memory Lane Revenue $ 50 $ - $ - 0.00% Total General Revenue & Transfers $ 80,200 $ 7,390 $ 59,878 74.66% PARK EVENT REVENUE & SPONSORSHIPS 04-5735 Christmas in the Park $ 9,000 $ 1,750 $ 5,790 64.33% 04-5730 Easter Egg Hunt $ 3,500 $ - $ 1,200 34.29% 04-5755 Movie in the Park $ 1,000 $ - $ - 0.00% 04-5760 Haslet Hustle $ 5,000 $ - $ - 0.00% 04-5785 4th of July $ 5,500 $ 950 $ 3,450 62.73% Total Event Revenue & Sponsorships $ 24,000 $ 2,700 $ 10,440 43.50% TOTAL REVENUES $ 104,200 $ 10,090 $ 70,318 67.48% GENERAL EXPENSES 04-7870-01 City Signs & Decorations $ 20,000 $ - $ 5,257 26.29% 04-8526-01 Advertising $ 1,000 $ 389 $ 592 59.20% 04-8900-01 R & M Equipment $ 1,500 $ - $ 20 1.33% 04-9920-01 Tree Fund $ 1,500 $ - $ - 0.00% 04-9015-01 Community Outreach $ 7,000 $ 120 $ 2,280 32.57% Total General Expenses $ 31,000 $ 509 $ 8,149 26.29% EVENT EXPENSES 04-7811-01 Local Entertainment $ 2,250 $ - $ 901 40.04% 04-7825-01 Christmas in the Park $ 25,000 $ - $ 12,334 49.34% 04-7830-01 Easter Egg Hunt $ 4,000 $ - $ 3,935 98.38% 04-7855-01 Movie in the Park $ 1,200 $ - $ 596 49.67% 04-7865-01 Haslet Hustle $ 5,000 $ - $ - 0.00% 04-9007-01 4th of July $ 45,000 $ 707 $ 13,520 30.04% Total Event Expenses $ 82,450 $ 707 $ 31,286 37.95% TOTAL EXPENSES $ 113,450 $ 1,216 $ 39,435 34.76% Ending Resources $ 133,022 $ 173,155 Page 14 of 18  Agenda Item #4.4.C. CITY OF HASLET PARK BOARD 67% OF THE YEAR LAPSED INTERIM FINANCIAL REPORT FUNDS FISCAL YEAR 2022-2023 MAY 2023 Percent of Budget ACCT# DESCRIPTION Annual Adopted Budget May Actual YTD Actual Realized CITY PARKS IMPROVEMENT FUND 15 Beginning Resources $ 850,406 $ - $ 850,406 $ - REVENUES 15-5600 Interest Income $ 3,000 $ 1,486 $ 14,461 482.03% 15-5790 Park Fund Development Fee $ 50,000 $ 13,000 $ 71,889 143.78% TOTAL REVENUES $ 53,000 $ 14,486 $ 86,350 162.92% EXPENSES 15-7820-01 Gammill Fall Zone $ 75,000 $ - $ - 0.00% 15-7845-01 Community Park ImprovementsTennis Courts $ 430,000 $ 308,368 $ 322,748 75.06% 15-7850-01 Volleyball Court $ 165,000 $ - $ - 0.00% 15-7860--01 Electrical Service $ 70,000 $ - $ - 0.00% 15-7861-01 Electrical Circuit Improvement $ 90,000 $ - $ - 0.00% TOTAL EXPENSES $ 830,000 $ 308,368 $ 322,748 38.89% Ending Resources $ 73,406 $ 614,008 VETERANS MEMORIAL FUND 55 Beginning Resources 137 1,379 GENERAL REVENUES & TRANSFERS 55-4799-00 Flag Sponsorships $ 500 $ 50 $ 50 10.00% 55-5600-00 Interest Income $ 30 $ 4 $ 24 80.00% 55-5999-00 Misc Income $ - $ - $ - 0.00% 55-5521-00 Transfer from Park Board $ - $ - $ - 0.00% TOTAL REVENUES $ 530 $ 54 $ 74 13.96% EXPENSES 55-7860-00 Flags 500 $ - $ - 0.00% 55-9000-00 Miscellaneous Expense 30 $ - $ - 0.00% TOTAL EXPENSES 530 $ - $ - 0.00% Ending Resources 137 1,453 Page 15 of 18 Agenda Item #5.5.B. Page 16 of 18  Agenda Item #5.5.C. r ni- ¢' -2 BYMARTIN SPONSORED REALTY GROUP ARTIN LA GROUP REALTY - Free Fun for the whole Family! Movie starts at dark, approximately 7:45pm. _ Bring lawn chairs or blankets to enjoy a 391"“ Pee meals summer movie at Haslet Community Park, 79 ' 8330 Haslet, TX 76052. First 500 P e No alcoholic beverages, glass containers, or Page 17 of 18 *pork/ocofionfbd animals allowed.  Agenda Item #5.5.D. alC Page 18 of 18