Parks and Recreation Board

City of Haslet Agenda Parks and Recreation Board Meeting Wednesday, August 9, 2023 @ 6:00 PM [Haslet Community Center, 105 Main Street] Notice is hereby given of a Regular Meeting of the Haslet Parks and Recreation Board to be held on Wednesday, August 9, 2023, at 6:00 PM, at the Haslet Community Center, 105 Main Street. Members of the Public may also join the meeting remotely, by: • Teleconference: https://global.gotomeeting.com/join/810957205 • Phone: 1-877-309-2073 and entering access code: 810-957-205 Page 1. CALL TO ORDER AND ANNOUNCE A QUORUM PRESENT 2. CITIZENS PARTICIPATION AND COMMENTS An opportunity for citizens to address the Board on matters which are on the agenda or are not scheduled for consideration (non-agenda items). The Texas Open Meetings Act prohibits deliberation by the Board of any subject which is not on the posted agenda, therefore the Board will not be able to discuss or take action on items not listed on this agenda, other than to make statements of specific factual information or to recite existing policy in response to the inquiry. NOTE: In order to address the Board during this time, or later in the meeting for any item that is scheduled on the agenda, please complete, and submit a speaker card to City Admin prior to the start of the meeting. The presiding officer may ask the speaker to hold comments on agenda items until that agenda item is reached. 3. ITEMS OF COMMUNITY INTEREST Any expressions of thanks, congratulations, or condolence; information regarding holiday schedules; honorary recognitions of city officials, employees or citizens; reminders about upcoming events sponsored by the city or other entity that is to be attended by a city official or employee; and announcements involving imminent threats to the public health and safety. 3.A. Haslet is Hiring - The City has the following positions posted: • City Secretary • Parks and Ground Maintenance Worker I • Water Maintenance Worker I • Water Maintenance Worker II Please visit Employment Opportunities to apply. 3.B. All city offices and the library will be closed Monday, September 4, 2023 for the Labor Day Holiday. 4. CONSENT AGENDA Consent items are considered being of a routine nature by The Parks and Recreation Board and may require only limited discussion. Any Board Member may request that If you have a disability that requires special arrangements and you plan to attend this public meeting, please contact the City Secretary at (817) 439-5931 within 72 hours of the meeting. Reasonable accommodations will be made to meet your needs at the meeting. Parks and Recreation Board Agenda August 9, 2023  items be removed from the consent agenda and be considered separately for the purpose of discussion and voting. 4.A. Discuss, consider and act to approve the June 15, 2023 Regular Meeting 4-6 Minutes Parks and Recreation Board - 15 Jun 2023 - Minutes - Pdf 4.B. Discuss, consider and act to approve the June 2023 Financial Report 7-9 SR-23-301 - Pdf 5. ACTION ITEM 5.A. Discuss, consider and act to make recommendation to the city council 10 - 27 regarding the Proposed Park Board 2023-2024 BUDGET WORKSHEETS SR-23-318 - Pdf 6. DISCUSS, CONSIDER AND ACT ON EXPENDITURES AND PLANNING OF FUTURE PROJECTS AND EVENTS 6.A. Movie in the Park - September - September 22, 2023 28 2023 Movie in the Park Flyer (8.5 × 11 in) (3) 6.B. National Night Out - October 3, 2023 29 - 30 2023 NNO Flyer (1) 2023 NNO SponsorExhibitor Form 6.C. Christmas in the Park - December 2, 2023 31 DRAFT_CITP Dec 2, 2023 Vendor Application 6.D. Haslet Hustle 5K and Fun Run 6.E. Easter Egg Hunt 6.F. Memorial Day Celebration 6.G. Fireworks/Independence Day Event 6.H. Yoga 6.I. Tai Chi 6.J. Other projects/ideas 7. DISCUSSION REGARDING IMPROVEMENTS AT CITY PARKS 7.A. Nance Field 7.B. Firehouse Field 7.C. Gammill Park 7.D. Community Park 7.E. Veterans Memorial Garden 8. FUTURE AGENDA ITEMS 9. ADJOURN CERTIFICATION Parks and Recreation Board Agenda August 9, 2023 Page 2 of 31 I hereby certify that the above notice was posted on the bulletin board at the Haslet Community Center Building at 105 Main Street, Haslet, Texas on Friday, August 4, 2023 before 5:00 p.m. Katrina White Administrative Services I certify that the attached notice and agenda of items was removed by me from the designated bulletin board located at the Haslet Community Center, 105 Main Street, Haslet, Texas on the ______ day of ______________________, 2023. __________________________________________, Title: ___________________________________ Parks and Recreation Board Agenda August 9, 2023 Page 3 of 31  Agenda Item #4.4.A. MINUTES Parks and Recreation Board Meeting 6:00 PM - Thursday, June 15, 2023 Haslet Community Center, 105 Main Street MEMBERS Barbara Long, Cindy Laird, Sarah Nembu, Serge Richard, Chuck Fiedler, and PRESENT: Dayna Horak MEMBERS ABSENT: STAFF Katrina White, Admin and James Tucker, Public Works Director PRESENT: 1. CALL TO ORDER AND ANNOUNCE A QUORUM PRESENT President Sarah Nembu called the meeting to order and announced a quorum present at 6:06 pm. (Board Members Cindy Laird, Sarah Nembu, Serge Richard, Chuck Fielder and Dayna Horak attended in person, and Barbara Long attended online.) 2. CITIZENS PARTICIPATION AND COMMENTS An opportunity for citizens to address the Board on matters which are on the agenda or are not scheduled for consideration (non-agenda items). The Texas Open Meetings Act prohibits deliberation by the Board of any subject which is not on the posted agenda, therefore the Board will not be able to discuss or take action on items not listed on this agenda, other than to make statements of specific factual information or to recite existing policy in response to the inquiry. NOTE: In order to address the Board during this time, or later in the meeting for any item that is scheduled on the agenda, please complete, and submit a speaker card to City Admin prior to the start of the meeting. The presiding officer may ask the speaker to hold comments on agenda items until that agenda item is reached. 3. ITEMS OF COMMUNITY INTEREST Any expressions of thanks, congratulations, or condolence; information regarding holiday schedules; honorary recognitions of city officials, employees or citizens; reminders about upcoming events sponsored by the city or other entity that is to be attended by a city official or employee; and announcements involving imminent threats to the public health and safety. 3.A. Haslet is Hiring - The City has the following positions posted: • Parks and Grounds Maintenance Worker I • Water Maintenance Worker I • Water Maintenance Worker II Please visit Employment Opportunities to apply. 3.B. Tueday, July 4, 2023 - All City Offices will be closed in observance of Independence Day. 3.C. Friday, June 30, 2023 - The Independence Celebration & Fireworks Event at Haslet Community Park Page 4 of 31  Agenda Item #4.4.A. City of Haslet Parks and Recreation Board Meeting Minutes June 15, 2023 Page 2 of 3 4. CONSENT AGENDA Consent items are considered being of a routine nature by The Parks and Recreation Board and may require only limited discussion. Any Board Member may request that items be removed from the consent agenda and be considered separately for the purpose of discussion and voting. 4.A. Discuss, consider and act to approve the April 12, 2023 Meeting Minutes 4.B. Discuss, consider and act to approve the May 10, 2023 Meeting Minutes 4.C. Discuss, consider and act to approve the Financial Report - May 2023 PARKS-37-2023 Moved by Chuck Fiedler Seconded by Dayna Horak Motion to approve the consent agenda as presented Ayes: Barbara Long, Cindy Laird, Sarah Nembu, Serge Richard, Chuck Fiedler, and Dayna Horak APPROVED 6-0 5. DISCUSS, CONSIDER AND ACT ON EXPENDITURES AND PLANNING OF FUTURE PROJECTS AND EVENTS 5.A. Memorial Day Celebration - May 29, 2023 5.B. Fireworks/Independence Day Event - June 30, 2023 PARKS-38-2023 Moved by Cindy Laird Seconded by Chuck Fiedler Motion to approve expenses up to $1200 for rental of an additional generator and additional expenses. Ayes: Barbara Long, Cindy Laird, Sarah Nembu, Serge Richard, Chuck Fiedler, and Dayna Horak APPROVED 6-0 5.C. Movie in the Park - September - September 22, 2023 5.D. National Night Out - October 3, 2023 5.E. Christmas in the Park - December 2, 2023 PARKS-39-2023 Moved by Chuck Fiedler Seconded by Dayna Horak Page 5 of 31  Agenda Item #4.4.A. City of Haslet Parks and Recreation Board Meeting Minutes June 15, 2023 Page 3 of 3 Motion to approve expenses of $1441 to provide the Polar Express Train Ride from Inflatable Party Magic. Ayes: Barbara Long, Cindy Laird, Sarah Nembu, Serge Richard, Chuck Fiedler, and Dayna Horak APPROVED 6-0 5.F. Easter Egg Hunt 5.G. Yoga 5.H. Tai Chi 5.I. Other projects/ideas 6. DISCUSSION REGARDING IMPROVEMENTS AT CITY PARKS 6.A. Nance Field 6.B. Firehouse Field 6.C. Gammill Park 6.D. Community Park • Tennis Courts - Park Board is planning for a Grand Opening Ribbon Cutting, once a completion date is confirmed. 6.E. Veterans Memorial Garden 7. FUTURE AGENDA ITEMS • FY 2023-24 Budget 8. ADJOURN Meeting adjourned at 7:42 pm. _____________ APPROVED: SARAH NEMBU, CHAIR DATE ATTEST: KATRINA WHITE, ADMIN/SPECIAL _____________ EVENTS COORDINATOR DATE Page 6 of 31  Agenda Item #4.4.B. Parks and Recreation Board AGENDA ITEM REPORT MEETING: Parks and Recreation Board - 09 Aug 2023 CONTACT: Tracy Moruri, Staff Accountant DEPARTMENT: Finance SUBJECT: Financial Report June 2023 ATTACHMENTS: June 2023 Parks Monthly Budget Reports Page 7 of 31  Agenda Item #4.4.B. CITY OF HASLET PARK BOARD 75% OF THE YEAR LAPSED INTERIM FINANCIAL REPORT FUNDS FISCAL YEAR 2022-2023 JUNE 2023 Percent of Budget ACCT# DESCRIPTION Annual Adopted Budget June Actual YTD Actual Realized PARK BOARD FUND 04 Beginning Resources $ 142,272 $ - $ 142,272 $ - GENERAL REVENUE AND TRANSFERS 04-5600 Interest Income $ 650 $ 392 $ 5,356 824.00% 04-5700 Park Fund Contributions from Water Bills $ 6,800 $ 764 $ 6,566 96.56% 04-5841 Matching Transfer from General Fund $ 6,800 $ 764 $ 6,566 96.56% 04-5800 Transfers from General Fund $ 62,400 $ 5,200 $ 46,800 75.00% 04-5740 Community Outreach Rev $ 3,500 $ 145 $ 1,855 53.00% 04-5750 Memory Lane Revenue $ 50 $ - $ - 0.00% Total General Revenue & Transfers $ 80,200 $ 7,265 $ 67,143 83.72% PARK EVENT REVENUE & SPONSORSHIPS 04-5735 Christmas in the Park $ 9,000 $ - $ 5,790 64.33% 04-5730 Easter Egg Hunt $ 3,500 $ - $ 1,200 34.29% 04-5755 Movie in the Park $ 1,000 $ - $ - 0.00% 04-5760 Haslet Hustle $ 5,000 $ - $ - 0.00% 04-5785 4th of July $ 5,500 $ 1,950 $ 5,400 98.18% Total Event Revenue & Sponsorships $ 24,000 $ 1,950 $ 12,390 51.63% TOTAL REVENUES $ 104,200 $ 9,215 $ 79,533 76.33% GENERAL EXPENSES 04-7870-01 City Signs & Decorations $ 20,000 $ - $ 5,257 26.29% 04-8526-01 Advertising $ 1,000 $ - $ 592 59.20% 04-8900-01 R & M Equipment $ 1,500 $ - $ 20 1.33% 04-9920-01 Tree Fund $ 1,500 $ - $ - 0.00% 04-9015-01 Community Outreach $ 7,000 $ 300 $ 2,580 36.86% Total General Expenses $ 31,000 $ 300 $ 8,449 27.25% EVENT EXPENSES 04-7811-01 Local Entertainment $ 2,250 $ 583 $ 1,484 65.96% 04-7825-01 Christmas in the Park $ 25,000 $ - $ 12,334 49.34% 04-7830-01 Easter Egg Hunt $ 4,000 $ - $ 3,935 98.38% 04-7855-01 Movie in the Park $ 1,200 $ - $ 596 49.67% 04-7865-01 Haslet Hustle $ 5,000 $ - $ - 0.00% 04-9007-01 4th of July $ 45,000 $ 18,870 $ 32,390 71.98% Total Event Expenses $ 82,450 $ 19,453 $ 50,739 61.54% TOTAL EXPENSES $ 113,450 $ 19,753 $ 59,188 52.17% Ending Resources $ 133,022 $ 162,617 Page 8 of 31  Agenda Item #4.4.B. CITY OF HASLET PARK BOARD 75% OF THE YEAR LAPSED INTERIM FINANCIAL REPORT FUNDS FISCAL YEAR 2022-2023 JUNE 2023 Percent of Budget ACCT# DESCRIPTION Annual Adopted Budget June Actual YTD Actual Realized CITY PARKS IMPROVEMENT FUND 15 Beginning Resources $ 850,406 $ - $ 850,406 $ - REVENUES 15-5600 Interest Income $ 3,000 $ 1,587 $ 16,048 534.93% 15-5790 Park Fund Development Fee $ 50,000 $ 45,080 $ 116,969 233.94% TOTAL REVENUES $ 53,000 $ 46,667 $ 133,017 250.98% EXPENSES 15-7820-01 Gammill Fall Zone $ 75,000 $ - $ - 0.00% 15-7845-01 Community Park ImprovementsTennis Courts $ 430,000 $ - $ 322,748 75.06% 15-7850-01 Volleyball Court $ 165,000 $ - $ - 0.00% 15-7860--01 Electrical Service $ 70,000 $ - $ - 0.00% 15-7861-01 Electrical Circuit Improvement $ 90,000 $ - $ - 0.00% TOTAL EXPENSES $ 830,000 $ - $ 322,748 38.89% Ending Resources $ 73,406 $ 660,675 VETERANS MEMORIAL FUND 55 Beginning Resources 137 1,379 GENERAL REVENUES & TRANSFERS 55-4799-00 Flag Sponsorships $ 500 $ - $ 50 10.00% 55-5600-00 Interest Income $ 30 $ 4 $ 27 90.00% 55-5999-00 Misc Income $ - $ - $ - 0.00% 55-5521-00 Transfer from Park Board $ - $ - $ - 0.00% TOTAL REVENUES $ 530 $ 4 $ 77 14.53% EXPENSES 55-7860-00 Flags 500 $ - $ - 0.00% 55-9000-00 Miscellaneous Expense 30 $ - $ - 0.00% TOTAL EXPENSES 530 $ - $ - 0.00% Ending Resources 137 1,456 Page 9 of 31  Agenda Item #5.5.A. Parks and Recreation Board AGENDA ITEM REPORT MEETING: Parks and Recreation Board - 09 Aug 2023 CONTACT: Marcy Lamb, Finance Director DEPARTMENT: Finance SUBJECT: Discuss, consider and act to make recommendation to the city council regarding the Proposed Park Board 2023-2024 BUDGET WORKSHEETS ATTACHMENTS: Park Board Fund 2024 (1) 15 City Parks Impv Fund 2024 (1) 55 City Parks Veteran Memorial Fund 2024 Page 10 of 31  Agenda Item #5.5.A. PARK BOARD FUND - 04 FY 2023 FY 2024 FY 2020 FY 2021 FY 2022 CURRENT PROJECTED PROPOSED Account Name ACTUAL ACTUAL ACTUAL BUDGET YEAR END BUDGET Beginning Available Resources $ 57,450 $ 96,169 $ 134,288 $ 142,273 $ 142,273 $ 136,663 Revenues Interest Income $ 620 $ 142 $ 1,072 $ 650 $ 650 $ 650 Park Fund Contributions $ 4,071 $ 5,113 $ 6,753 $ 6,800 $ 8,620 $ 8,620 Community Out Reach $ 2,190 $ 1,505 $ 3,280 $ 3,500 $ 3,500 $ 3,500 Memory Lane $ 50 $ 50 $ 350 $ 50 $ 50 $ 50 Easter Egg Hunt $ 550 $ - $ 3,100 $ 3,500 $ 3,500 $ 3,500 Christmas in the Park $ 3,845 $ 3,550 $ 8,780 $ 9,000 $ 9,000 $ 9,000 Movie in the Park $ - $ 1,000 $ 1,200 $ 1,000 $ 1,000 $ 1,000 Haslet Hustle $ 3,695 $ 1,850 $ 4,475 $ 5,000 $ - $ 5,000 Wild West Fest $ 2,200 $ - $ - $ - $ - $ - Independence Day $ 1,445 $ - $ 4,000 $ 5,500 $ 5,500 $ 5,500 Transfer from General Fund $ 57,000 $ 62,400 $ 62,400 $ 62,400 $ 62,400 $ 62,400 Matching Transfer GF $ 4,071 $ 5,113 $ 6,753 $ 6,800 $ 8,620 $ 8,620 Total Revenue $ 79,737 $ 80,723 $ 102,163 $ 104,200 $ 102,840 $ 107,840 Total Resources Available $ 137,187 $ 176,892 $ 236,451 $ 246,473 $ 245,113 $ 244,503 Expenditures Local Entertainment $ 2,250 $ 2,649 $ 2,658 $ 2,250 $ 2,250 $ 2,250 Christmas in the Park $ 15,000 $ 14,975 $ 37,450 $ 25,000 $ 25,000 $ 25,000 Easter Egg Hunt $ - $ - $ 3,479 $ 4,000 $ 4,000 $ 4,000 Movie in the Park $ 650 $ 650 $ 865 $ 1,200 $ 1,200 $ 1,200 City Signs & Decorations $ 11,245 $ 5,179 $ 14,472 $ 20,000 $ 20,000 $ 20,000 Advertising $ 2,000 $ 507 $ 146 $ 1,000 $ 1,000 $ 1,000 R & M Equipment $ - $ - $ - $ 1,500 $ 1,500 $ 1,500 Wild West Fest $ 28 $ - $ - $ - $ - $ - Independence Day $ - $ 15,000 $ 24,710 $ 45,000 $ 45,000 $ 45,000 Community Out Reach $ 7,300 $ 2,875 $ 6,671 $ 7,000 $ 7,000 $ 7,000 Live Tree Fund $ - $ - $ 505 $ 1,500 $ 1,500 $ 1,500 Haslet Hustle $ 2,545 $ 769 $ 3,222 $ 5,000 $ - $ 5,000 Total Expenditures $ 41,018 $ 42,604 $ 94,178 $ 113,450 $ 108,450 $ 113,450 Ending Available Resources $ 96,169 $ 134,288 $ 142,273 $ 133,023 $ 136,663 $ 131,053 Page 11 of 31  Agenda Item #5.5.A. Fund City of Haslet Fund 04 Park Board 04 Line Item Detail Park Board FY 2023-2024 ACCOUNT # ACCOUNT NAME FY 20/21 FY 21/22 BUDGET 22/23 04-5600-00-00 Interest Income $ 142 $ 1,072 $ 650 YTD $ - 2022/2023 2023/2024 DESCRIPTION Estimate Request Estimate $ 650 $ 650 TOTAL $ 650 $ 650 ACCOUNT # ACCOUNT NAME FY 20/21 FY 21/22 BUDGET 22/23 04-5700-00-00 Park Fund Contributions $ 5,113 $ 6,753 $ 6,800 YTD $ - 2022/2023 2023/2024 DESCRIPTION Estimate Request Estimate $ 8,620 $ 8,620 Funds from the optional $1 donation on water bills TOTAL $ 8,620 $ 8,620 ACCOUNT # ACCOUNT NAME FY 20/21 FY 21/22 BUDGET 22/23 04-5740-00-00 Community Outreach $ 1,505 $ 3,280 $ 3,500 YTD $ - 2022/2023 2023/2024 DESCRIPTION Estimate Request $ - Tai Chi and Yoga Classes- monies collected from class attendees $ 3,500 $ 3,500 TOTAL $ 3,500 $ 3,500 Page 12 of 31  Agenda Item #5.5.A. Fund City of Haslet Fund 04 Park Board 04 Line Item Detail Park Board FY 2023-2024 ACCOUNT # ACCOUNT NAME FY 20/21 FY 21/22 BUDGET 22/23 04-5750-00-00 Memory Lane Revenue $ 50 $ 350 $ 50 YTD $ - 2022/2023 2023/2024 DESCRIPTION Estimate Request These are monies collected for the Memory Lane bricks placed in Gammill Park. $ 50 $ 50 TOTAL $ 50 $ 50 ACCOUNT # ACCOUNT NAME FY 20/21 FY 21/22 BUDGET 22/23 04-5730-00-00 Easter Egg Hunt $ - $ 3,100 $ 3,500 YTD $ - 2022/2023 2023/2024 DESCRIPTION Estimate Request These are the monies expected to be collected from sponsorships. $ 3,500 $ 3,500 TOTAL $ 3,500 $ 3,500 ACCOUNT # ACCOUNT NAME FY 20/21 FY 21/22 BUDGET 22/23 04-5735-00-00 Christmas in the Park $ 3,550 $ 8,780 $ 9,000 YTD $ - 2022/2023 2023/2024 DESCRIPTION Estimate Request These are the monies expected to be collected from vendor fees and sponsorships. $ 9,000 $ 9,000 TOTAL $ 9,000 $ 9,000 Page 13 of 31  Agenda Item #5.5.A. Fund City of Haslet Fund 04 Park Board 04 Line Item Detail Park Board FY 2023-2024 ACCOUNT # ACCOUNT NAME FY 20/21 FY 21/22 BUDGET 22/23 04-5755-00-00 Movie in the Park $ 1,000 $ 1,200 $ 1,000 YTD $ - 2022/2023 2023/2024 DESCRIPTION Estimate Request These are the monies expected to be collected from sponsorships. $ 1,000 $ 1,000 TOTAL $ 1,000 $ 1,000 ACCOUNT # ACCOUNT NAME FY 20/21 FY 21/22 BUDGET 22/23 04-5760-00-00 Haslet Hustle $ 1,850 $ 4,475 $ 5,000 YTD $ - 2022/2023 2023/2024 DESCRIPTION Estimate Request These are the monies expected to be collected from entrant fees and $ - $ 5,000 sponsorships. TOTAL $ - $ 5,000 ACCOUNT # ACCOUNT NAME FY 20/21 FY 21/22 BUDGET 22/23 04-5770-00-00 Wild West Fest $ - $ - $ - YTD $ - 2022/2023 2023/2024 DESCRIPTION Estimate Request Collected from Sponsorships $ - TOTAL $ - $ - Page 14 of 31  Agenda Item #5.5.A. Fund City of Haslet Fund 04 Park Board 04 Line Item Detail Park Board FY 2023-2024 ACCOUNT # ACCOUNT NAME FY 20/21 FY 21/22 BUDGET 22/23 04-5785-00-00 Independence Day $ - $ 4,000 $ 5,500 YTD $ - 2022/2023 2023/2024 DESCRIPTION Estimate Request These are the monies expected to be collected from sponsorships and $ 5,500 $ 5,500 vendor fees. TOTAL $ 5,500 $ 5,500 ACCOUNT # ACCOUNT NAME FY 20/21 FY 21/22 BUDGET 22/23 04-5800-00-00 Transfer from General Fund $ 62,400 $ 62,400 $ 62,400 YTD $ - 2022/2023 2023/2024 DESCRIPTION Estimate Request $ 62,400 $ 62,400 Funds requested from General Fund to help support events TOTAL $ 62,400 $ 62,400 ACCOUNT # ACCOUNT NAME FY 20/21 FY 21/22 BUDGET 22/23 04-5841-00-00 Matching transfer from General Fund $ 5,113 $ 6,753 $ 6,800 YTD $ - 2022/2023 2023/2024 DESCRIPTION Estimate Request $ 8,620 $ 8,620 TOTAL $ 8,620 $ 8,620 Page 15 of 31  Agenda Item #5.5.A. Fund City of Haslet Fund 04 Park Board 04 Line Item Detail Park Board FY 2023-2024 ACCOUNT # ACCOUNT NAME FY 20/21 FY 21/22 BUDGET 22/23 04-7811-01-00 Local Entertainment $ 2,649 $ 2,658 $ 2,250 YTD $ - 2022/2023 2023/2024 DESCRIPTION Estimate Request This amount pays for all types of entertainment for the events held by the Parks Board on behalf of the City. $ 1,200 $ 1,200 Movie Licensing USA $ 200 $ 200 MPLC $ 150 $ 150 Broadcast Music Inc. $ 350 $ 350 ASCAP $ 350 $ 350 TOTAL $ 2,250 $ 2,250 ACCOUNT # ACCOUNT NAME FY 20/21 FY 21/22 BUDGET 22/23 04-7825-01-00 Christmas in the Park $ 14,976 $ 37,450 $ 25,000 YTD $ - 2022/2023 2023/2024 DESCRIPTION Estimate Request Snow slide Other entertainment T-shirts Cookies Light towers $ 25,000 $ 25,000 Portable toilets Santa Misc. TOTAL $ 25,000 $ 25,000 ACCOUNT # ACCOUNT NAME FY 20/21 FY 21/22 BUDGET 22/23 04-7830-01-00 Easter Egg Hunt $ - $ 3,479 $ 4,000 YTD $ - 2022/2023 2023/2024 DESCRIPTION Estimate Request Bunny Costume Easter Eggs - National Entertainment Tech Reimbursement for Easter Bunny Misc. $ 4,000 $ 4,000 TOTAL $ 4,000 $ 4,000 Page 16 of 31  Agenda Item #5.5.A. Fund City of Haslet Fund 04 Park Board 04 Line Item Detail Park Board FY 2023-2024 ACCOUNT # ACCOUNT NAME FY 20/21 FY 21/22 BUDGET 22/23 04-7855-01-00 Movies in the Park $ 650 $ 865 $ 1,200 YTD $ - 2022/2023 2023/2024 DESCRIPTION Estimate Request Popcorn & Bags Drinks & Ice Screen/Equipment rental $ 1,200 $ 1,200 TOTAL $ 1,200 $ 1,200 ACCOUNT # ACCOUNT NAME FY 20/21 FY 21/22 BUDGET 22/23 04-7870-01-00 City Signs & Decorations $ 5,179 $ 14,472 $ 20,000 YTD $ - 2022/2023 2023/2024 DESCRIPTION Estimate Request Christmas Decorations (new purchases and repairs) Flags for Veterans' Memorial 4 TX flags - 9x12 size $ 20,000 $ 20,000 4 US flags - 9x12size $ - all event signs & sponsor banners park survey cost (printing & mailing) TOTAL $ 20,000 $ 20,000 ACCOUNT # ACCOUNT NAME FY 20/21 FY 21/22 BUDGET 22/23 04-8526-01-00 Advertising $ 508 $ 146 $ 1,000 YTD $ - 2022/2023 2023/2024 DESCRIPTION Estimate Request Facebook advertising for all events Promotional give away items $ 1,000 $ 1,000 Logo shirts for Park Board Members Other advertising TOTAL $ 1,000 $ 1,000 Page 17 of 31  Agenda Item #5.5.A. Fund City of Haslet Fund 04 Park Board 04 Line Item Detail Park Board FY 2023-2024 ACCOUNT # ACCOUNT NAME FY 20/21 FY 21/22 BUDGET 22/23 04-8900-01-00 Equipment Maintenance & Repair $ - $ - $ 1,500 YTD $ - 2022/2023 2023/2024 DESCRIPTION Estimate Request This line item will help cover the costs of repair for park related items. $ 1,500 $ 1,500 TOTAL $ 1,500 $ 1,500 ACCOUNT # ACCOUNT NAME FY 20/21 FY 21/22 BUDGET 22/23 04-9006-01-00 Wild West Fest $ - $ - $ - YTD $ - 2022/2023 2023/2024 DESCRIPTION Estimate Request $ - Equipment Rental $ - Stage Rental $ - Rodeo $ - Arena Equipment $ - Tent Rentals $ - TABC Permit $ - Portable toilets/handwashing stations $ - Officers - security $ - Misc. - flyers, ice, wristbands, water, etc. $ - Signs $ - Event Fencing $ - Entertainment/Live Bands/DJ/other music $ - T-shirts $ - Beverages & ice $ - Parking lot expenses, staff and supplies $ - Other $ - TOTAL $ - $ - Page 18 of 31  Agenda Item #5.5.A. Fund City of Haslet Fund 04 Park Board 04 Line Item Detail Park Board FY 2023-2024 ACCOUNT # ACCOUNT NAME FY 20/21 FY 21/22 BUDGET 22/23 04-9007-01-00 Independence Day $ 15,000 $ 24,710 $ 45,000 YTD $ - 2022/2023 2023/2024 DESCRIPTION Estimate Request Fireworks $ 14,400 $ 14,400 $ - DJ $ 30,600 $ 30,600 Portable restrooms/handwashing stations Equpment rental, lighting Event Security Entertainment Prizes for parade winners Decorations TOTAL $ 45,000 $ 45,000 ACCOUNT # ACCOUNT NAME FY 20/21 FY 21/22 BUDGET 22/23 04-9015-01-00 Community Outreach $ 2,876 $ 6,671 $ 7,000 YTD $ - 2022/2023 2023/2024 DESCRIPTION Estimate Request Yoga instructor fees $ 5,000 $ 5,000 Tai Chi Instructor fees $ 1,500 $ 1,500 National Night Out $ 500 $ 500 TOTAL $ 7,000 $ 7,000 ACCOUNT # ACCOUNT NAME FY 20/21 FY 21/22 BUDGET 22/23 04-9920-01-00 Live Tree Fund $ - $ 505 $ 1,500 YTD $ - 2022/2023 2023/2024 DESCRIPTION Estimate Request This line item will help cover the cost of new trees and foliage to the City Parks. $ 1,500 $ 1,500 TOTAL $ 1,500 $ 1,500 Page 19 of 31  Agenda Item #5.5.A. Fund City of Haslet Fund 04 Park Board 04 Line Item Detail Park Board FY 2023-2024 ACCOUNT # ACCOUNT NAME FY 20/21 FY 21/22 BUDGET 22/23 04-9960-01-00 Haslet Hustle $ 770 $ 3,222 $ 5,000 YTD $ - 2022/2023 2023/2024 DESCRIPTION Estimate Request Chip timing $ - $ 5,000 Emergency services Portable toilets t-shirts awards snacks/water TOTAL $ - $ 5,000 Page 20 of 31  Agenda Item #5.5.A. Fund 15 City of Haslet Fund 15 City Parks Improvements Summary City Parks Improvements FY 2023-2024 FY 2023 FY 2024 FY 2020 FY 2021 FY 2022 CURRENT PROJECTED PROPOSED Account Name ACTUAL ACTUAL ACTUAL BUDGET YEAR END BUDGET Beginning Resources $ 218,722 $ 254,571 $ 284,155 $ 850,406 $ 850,406 $ 166,267 Revenues Interest Income $ 1,991 $ 269 $ 4,644 $ 3,000 $ 17,861 $ 12,000 Park Fund Develop Fee $ 34,000 $ 217,182 $ 270,237 $ 50,000 $ 128,000 $ 130,000 Transfer from Capital Proj $ 144,000 $ - $ - $ - Transfer from HCEDC B $ 200,000 $ - $ - $ - Total Revenue $ 35,991 $ 217,451 $ 618,881 $ 53,000 $ 145,861 $ 142,000 Total Resources Available $ 254,713 $ 472,022 $ 903,036 $ 903,406 $ 996,267 $ 308,267 Expenditures Gammill fall zone imp. $ 142 $ 184,999 $ 75,000 $ 75,000 $ - Tennis Courts $ 2,868 $ 52,630 $ 430,000 $ 430,000 $ - Volleyball Courts $ 165,000 $ 165,000 $ - Electrical Service $ 70,000 $ 70,000 $ - Elect. circuits/improv $ 90,000 $ 90,000 $ - $ - $ - Total Expenditures $ 142 $ 187,867 $ 52,630 $ 830,000 $ 830,000 $ - Ending Resources $ 254,571 $ 284,155 $ 850,406 $ 73,406 $ 166,267 $ 308,267 Page 21 of 31  Agenda Item #5.5.A. Fund 15 City of Haslet Fund 15 City Parks Improvements Line Item Detail City Parks Improvements FY 2023-2024 ACCOUNT # ACCOUNT NAME FY 20/21 FY 21/22 BUDGET 22/23 15-5600-00-00 Interest Income $ 269 $ 4,644 $ 3,000 SPENT YTD 2022/2023 2023/2024 DESCRIPTION Estimate Request $ 17,861 $ 12,000 TOTAL $ 17,861 $ 12,000 ACCOUNT # ACCOUNT NAME FY 20/21 FY 21/22 BUDGET 22/23 15-5790-00-00 Park Fund Development Fee $217,182 $ 270,237 $ 50,000 SPENT YTD $ - 2022/2023 2023/2024 DESCRIPTION Estimate Request $ 128,000 $ 130,000 TOTAL $ 128,000 $ 130,000 ACCOUNT # ACCOUNT NAME FY 20/21 FY 21/22 BUDGET 22/23 15-7820-01-00 Gammill Park Projects $184,998 $ - $ 75,000 SPENT YTD $ - 2022/2023 2023/2024 DESCRIPTION Estimate Request Playground Equipment - Capital Request $ - $ - Gammill Fall Zone improvements $ 75,000 $ - TOTAL $ 75,000 $ - Page 22 of 31  Agenda Item #5.5.A. Fund 15 City of Haslet Fund 15 City Parks Improvements Line Item Detail City Parks Improvements FY 2023-2024 ACCOUNT # ACCOUNT NAME FY 20/21 FY 21/22 BUDGET 22/23 15-7840-01-00 Nance Field Projects $ - $ - $ - SPENT YTD $ - 2022/2023 2023/2024 DESCRIPTION Estimate Request $ - TOTAL $ - $ - ACCOUNT # ACCOUNT NAME FY 20/21 FY 21/22 BUDGET 22/23 15-7845-01-00 Community Park Projects $ 2,868 $ 52,630 $ 755,000 SPENT YTD $ - 2022/2023 2023/2024 DESCRIPTION Estimate Request Tennis Court $ 430,000 $ - $ - Volleyball Courts $ 165,000 $ - Electrical Service $ 70,000 $ - Elect. circuits/improv $ 90,000 $ - TOTAL $ 755,000 $ - Page 23 of 31  Agenda Item #5.5.A. Fund 55 City of Haslet Fund 55 Veterans Memorial Garden Summary Veterans Memorial Garden FY 2023-2024 FY 2023 FY 2024 FY 2020 FY 2021 FY 2022 CURRENT PROJECTED ADOPTED Account Name ACTUAL ACTUAL ACTUAL BUDGET YEAR END BUDGET Beginning Resources $ 2,774 $ 2,798 $ 1,170 1,379 1,379 $ 1,379 Revenues Interest Income 24 2 9 30 30 30 Donation from Lions Club - - - Donation New Monument - - Flag Sponsorships 200 500 500 500 Total Revenue 24 2 209 530 530 530 Expenditures Miscellaneous Expense 30 30 30 New Monument (Gold Star) 1,630 - - Flags 3x5 500 500 500 - Total Expenditures - 1,630 - 530 530 530 Ending Resources 2,798 1,170 1,379 1,379 $ 1,379 $ 1,379 Page 24 of 31  Agenda Item #5.5.A. Fund 55 City of Haslet Fund 55 City Parks Veterans Memorial Garden Line Item Detail City Parks Veterans Memorial Garden FY 2023-2024 ACCOUNT # ACCOUNT NAME FY 20/21 FY 21/22 BUDGET 22/23 55-5600-00-00 Interest Income $ 2 $ 9 $ 30 SPENT YTDSPENT YTD DESCRIPTION 2022/2023 2023/2024 Estimate Request $ 30 $ 30 2 TOTAL $ 30 $ 30 ACCOUNT # ACCOUNT NAME FY 20/21 FY 21/22 BUDGET 22/23 55-4797-00-00 Donations from Haslet Lions Club $ - $ - $ - SPENT YTD $ - 2021/2022 2022/2023 DESCRIPTION Estimate Request $ - $ - TOTAL $ - $ - ACCOUNT # ACCOUNT NAME FY 20/21 FY 21/22 BUDGET 22/23 55-4798-00-00 Donations for New Monument $ - $ - $ - SPENT YTD $ - 2021/2022 2022/2023 DESCRIPTION Estimate Request $ - $ - TOTAL $ - $ - Page 25 of 31  Agenda Item #5.5.A. Fund 55 City of Haslet Fund 55 City Parks Veterans Memorial Garden Line Item Detail City Parks Veterans Memorial Garden FY 2023-2024 ACCOUNT # ACCOUNT NAME FY 20/21 FY 21/22 BUDGET 22/23 55-4799-00-00 Flag Sponsorships $ - $ 200 $ 500 SPENT YTD $ - DESCRIPTION 2021/2022 2022/2023 Estimate Request $ 500 $ 500 TOTAL $ 500 $ 500 ACCOUNT # ACCOUNT NAME FY 20/21 FY 21/22 BUDGET 22/23 55-8100--00-00 Expenses $ - $ - $ 30 SPENT YTD DESCRIPTION 2021/2022 2022/2023 Estimate Request $ 30 $ 30 TOTAL $ 30 $ 30 ACCOUNT # ACCOUNT NAME FY 20/21 FY 21/22 BUDGET 22/23 55-7800-00-00 New Monument (Gold Star) $ - $ 1,630 $ - SPENT YTD $ - 2021/2022 2022/2023 DESCRIPTION Estimate Request $ - $ - TOTAL $ - $ - Page 26 of 31  Agenda Item #5.5.A. Fund 55 City of Haslet Fund 55 City Parks Veterans Memorial Garden Line Item Detail City Parks Veterans Memorial Garden FY 2023-2024 ACCOUNT # ACCOUNT NAME FY 20/21 FY 21/22 BUDGET 22/23 055-7860-00-00 Flags $ - $ - $ 500 SPENT YTD $ - 2021/2022 2022/2023 DESCRIPTION Estimate Request 3x5 flags $ 500 $ 500 TOTAL $ 500 $ 500 Page 27 of 31  Agenda Item #6.6.A. in the park 22 SEPT 2023 Sponsored by Martin Realty Group FREE FUN FOR THE FAMILY! Movie starts at dark, approximately 7:45pm. Bring lawn chairs or blankets to enjoy a Serving free meals summer movie at Nance Field, 503 7pm - 8:30pm Schoolhouse Rd., Haslet, TX 76052. First 500 People No alcoholic beverages, glass containers, or Page 28 of 31 animals allowed.  Agenda Item #6.6.B. NATIONAL NIGHT OUT TUESDAY FREE O FAMILY C FUN T 6 GAMES O PM MUSIC TO B FOOD 8 E PM PETTING R HASLET COMMUNITY PARK ZOO Click Here TO SPONSOR OR RESERVE FREE EXHIBITOR BOOTH SPACE Page 29 of 31  Agenda Item #6.6.B. NATIONAL NIGHT OUT Tuesday October 3rd 6-8pm Sponsorship & Registration HASLET COMMUNITY PARK WANT TO WANT THE WANT TO SPONSOR FREE BOOTH DONATE THIS EVENT NO SALES ARE ALLOWED Door prizes or Your generosity supports this FREE family fun event promomotional items 10x10 Booth exhibit space (provide your own table/set-up,spaces are in grass, generators are allowed) OUR BOOTH WILL PROMOTE: $1000 $500 $250 Public Safety SPONSOR SPONSOR SPONSOR Crime Prevention Health/Education Youth Programs Community Involvement Largest Logo Logo-All print Company name Top billing all print materials on all print OUR BOOTH WILL: materials City Website materials All other sponsor Facebook City Website Activity/game benefits 6x3 Banner Facebook Provide a demonstration Distribute samples/promotional items Donate a door prize Sponsorship Deadline - Friday, September 8, 2023 NNO Event, City of Haslet, 101 Main Street, Haslet, TX 76052 Booth set up must be completed by 5:30 pm & Kwhite@haslet.org or events@haslet.org All vehicles must be moved to event parking INDIVIDUAL OR COMPANY: _________________________________________________ CONTACT NAME: __________________________________________________________ PHONE #:______________________________ EMAIL: _____________________________ ADDRESS: ________________________CITY__________________ ZIP ______________ Page 30 of 31 HASLET.ORG  Christmas Park Agenda Item #6.6.C. in the VENDOR APPLICATION Saturday, December 2, 2023 Vendors must be committed from 3:00 PM – 7:00 PM Haslet Community Park, 301 1st St., S., Haslet, TX 76052 events@haslet.org Business Name: ___________________Contact Name: ________________ Mailing Address: _________________ City_____________ Zip_________ Email Address: __________________________Phone: _______________ Description of Items: __________________________________________ My set up includes: tent truck trailer other ______ # of 15’x15’ spaces needed____ Please provide measurements including height of items in your vendor space:___________ Also please include a description_________________________________________ + any additional information that will be helpful to the event staff as we plan for a successful event! Vendor Fees: $50 per each 15’x15’ space Mail entry form and check/money order to: Haslet Events, 101 Main Street, Haslet, TX 76052 Must be received by November 24, 2023 Spaces may be on gravel, grass or concrete (Food Truck spaces are $100 for 15’x30’ concrete) limited availability One vehicle per vendor will be allowed in the park during setup but must be parked in designated event parking by 2:00 PM. Enter event parking from Hwy 156. All vendors must commit to complete set up by 2PM on Saturday & remain throughout the duration of the event 3pm–7pm No electrical hook-ups will be provided; generators are allowed We reserve the right to refuse any vendor application, No vendor shall have exclusivity ·All vendors are responsible for trash removal, dumpsters are not available * Food vendors must have health permit from Tarrant County Health Department. * Click for Tarrant County Temporary Food Permit Application * Vendors are responsible for TX Sales tax permit/Collection & remittance of sales tax to the City of Haslet Waiver Statement: Entry is invalid if waiver statement is not signed. I hereby release and waive all claims I may have against the Haslet Parks Board, the City of Haslet, and any other individual, firm, or organization associated with this event resulting in whole or in part from my or my minor’s participation or the acts or omissions by any organization, firm, or individual that take place in connection with this event. This waiver shall be binding on my heirs, legatees, administers and assigns. Further, I hereby grant full permission to any and all of the foregoing to use any photograph, videotapes, motion pictures, recordings, or any other record of this event for any legitimate purpose. Signature__________________________________________________Date__________________________ Page 31 of 31 This is a RAIN or SHINE Event. In the event the festival is deemed unsafe for staff, vendors, and/or patrons, we reserve the right to cancel the event and NO REFUNDS will be given.