Parks and Recreation Board

City of Haslet Agenda Parks and Recreation Board Meeting Friday, September 22, 2023 @ 5:00 PM [Haslet Community Center, 105 Main Street] Notice is hereby given of a Regular Meeting of the Haslet Parks and Recreation Board to be held on Friday, September 22, 2023, at 5:00 PM, at the Haslet Community Center, 105 Main Street. Members of the Public may also join the meeting remotely, by: • Teleconference: https://meet.goto.com/810957205 • Phone: 1-646-749-3129 and entering access code: 810-957-205 Page 1. CALL TO ORDER AND ANNOUNCE A QUORUM PRESENT 2. CITIZENS PARTICIPATION AND COMMENTS An opportunity for citizens to address the Board on matters which are on the agenda or are not scheduled for consideration (non-agenda items). The Texas Open Meetings Act prohibits deliberation by the Board of any subject which is not on the posted agenda, therefore the Board will not be able to discuss or take action on items not listed on this agenda, other than to make statements of specific factual information or to recite existing policy in response to the inquiry. NOTE: In order to address the Board during this time, or later in the meeting for any item that is scheduled on the agenda, please complete, and submit a speaker card to City Admin prior to the start of the meeting. The presiding officer may ask the speaker to hold comments on agenda items until that agenda item is reached. 3. ITEMS OF COMMUNITY INTEREST Any expressions of thanks, congratulations, or condolence; information regarding holiday schedules; honorary recognitions of city officials, employees or citizens; reminders about upcoming events sponsored by the city or other entity that is to be attended by a city official or employee; and announcements involving imminent threats to the public health and safety. 3.A. Haslet is Hiring - The City has the following positions posted: • City Secretary • Parks and Ground Maintenance Worker I • Water Maintenance Worker I • Water Maintenance Worker II Please visit Employment Opportunities to apply. 3.B. Movie in the Park, Friday, September 22, 2023 - The Super Mario Bros 4 Movie, at Nance Field, 503 Schoolhouse Road 2023_Movie in the Park Flyer _Sept 22 If you have a disability that requires special arrangements and you plan to attend this public meeting, please contact the City Secretary at (817) 439-5931 within 72 hours of the meeting. Reasonable accommodations will be made to meet your needs at the meeting. Parks and Recreation Board Agenda September 22, 2023  3.C. Annual National Night Out Event, Tuesday, October 3, 2023 from 6-8pm, 5 Haslet Community Park 2023 NNO Flyer (8.5 × 11 in) 4. CONSENT AGENDA Consent items are considered being of a routine nature by The Parks and Recreation Board and may require only limited discussion. Any Board Member may request that items be removed from the consent agenda and be considered separately for the purpose of discussion and voting. 4.A. Discuss, consider and act to approve the August 9, 2023 Meeting Minutes 6-9 Parks and Recreation Board - 09 Aug 2023 - Minutes - Pdf 4.B. Discuss, consider and act to approve the Financial Report July 2023 10 - 12 SR-23-334 - Pdf 4.C. Discuss, consider and act to approve the Financial Report August 2023 13 - 15 SR-23-368 - Pdf 5. ACTION ITEMS 5.A. Discuss, consider and act regarding purchase, repair and replacement of Christmas decorations. 5.B. Discuss, consider and act on Haslet Community and Economic Development Corporation's proposal to fund shade structures at the tennis courts benches. 6. DISCUSS, CONSIDER AND ACT ON EXPENDITURES AND PLANNING OF FUTURE PROJECTS AND EVENTS 6.A. Movie in the Park - September - September 22, 2023 6.B. National Night Out - October 3, 2023 6.C. Haslet Hustle 5K and Fun Run 6.D. Christmas in the Park - December 2, 2023 6.E. Easter Egg Hunt - March 23, 2024, 4-5 pm. 6.F. Memorial Day Celebration - May 27, 2024, 10am 6.G. Fireworks/Independence Day Event 6.H. Yoga 6.I. Tai Chi 6.J. Other projects/ideas 7. DISCUSSION REGARDING IMPROVEMENTS AT CITY PARKS 7.A. Gammill Park 7.B. Community Park 7.C. Veterans Memorial Garden 8. FUTURE AGENDA ITEMS 9. ADJOURN Parks and Recreation Board Agenda September 22, 2023 Page 2 of 15  CERTIFICATION I hereby certify that the above notice was posted on the bulletin board at the Haslet Community Center Building at 105 Main Street, Haslet, Texas on Tuesday, September 19, 2023 before 5:00 p.m. Katrina White Administrative Services I certify that the attached notice and agenda of items was removed by me from the designated bulletin board located at the Haslet Community Center, 105 Main Street, Haslet, Texas on the ______ day of ______________________, 2023. __________________________________________, Title: ___________________________________ Parks and Recreation Board Agenda September 22, 2023 Page 3 of 15  Agenda Item #3.3.B. in the park 22 SEPT 2023 Sponsored by Martin Realty Group FREE FUN FOR THE FAMILY! Movie starts at dark, approximately 7:45pm. Bring lawn chairs or blankets to enjoy a Serving free meals summer movie at Nance Field, 503 Schoolhouse 7pm - 9pm Rd., Haslet, TX 76052. First 500 People No alcoholic beverages, glass containers, or Page 4 of 15 animals allowed.  Agenda Item #3.3.C. NATIONAL NIGHT OUT TUESDAY FREE O FAMILY C FUN T GAMES 6 O PM MUSIC B TO FOOD 8 E PM PETTING R HASLET COMMUNITY PARK ZOO SPONSOR OR RESERVE FREE EXHIBITOR BOOTH SPACE Page 5 of 15  Agenda Item #4.4.A. MINUTES Parks and Recreation Board Meeting 6:00 PM - Wednesday, August 9, 2023 Haslet Community Center, 105 Main Street MEMBERS Cindy Laird, Sarah Nembu, Serge Richard, Chuck Fiedler, and Dayna Horak PRESENT: MEMBERS Barbara Long ABSENT: STAFF Katrina White, Admin, James Tucker, Public Works Director, Coleton Gambill, PRESENT: Audio Tech, and Gary Hulsey, Mayor 1. CALL TO ORDER AND ANNOUNCE A QUORUM PRESENT President Sarah Nembu called the meeting to order and announced a quorum present at 6:04 pm. 2. CITIZENS PARTICIPATION AND COMMENTS An opportunity for citizens to address the Board on matters which are on the agenda or are not scheduled for consideration (non-agenda items). The Texas Open Meetings Act prohibits deliberation by the Board of any subject which is not on the posted agenda, therefore the Board will not be able to discuss or take action on items not listed on this agenda, other than to make statements of specific factual information or to recite existing policy in response to the inquiry. NOTE: In order to address the Board during this time, or later in the meeting for any item that is scheduled on the agenda, please complete, and submit a speaker card to City Admin prior to the start of the meeting. The presiding officer may ask the speaker to hold comments on agenda items until that agenda item is reached. 3. ITEMS OF COMMUNITY INTEREST Any expressions of thanks, congratulations, or condolence; information regarding holiday schedules; honorary recognitions of city officials, employees or citizens; reminders about upcoming events sponsored by the city or other entity that is to be attended by a city official or employee; and announcements involving imminent threats to the public health and safety. 3.A. Haslet is Hiring - The City has the following positions posted: • City Secretary • Parks and Ground Maintenance Worker I • Water Maintenance Worker I • Water Maintenance Worker II Please visit Employment Opportunities to apply. 3.B. All city offices and the library will be closed Monday, September 4, 2023 for the Labor Day Holiday. 4. CONSENT AGENDA Page 6 of 15  Agenda Item #4.4.A. City of Haslet Parks and Recreation Board Meeting Minutes August 9, 2023 Page 2 of 4 Consent items are considered being of a routine nature by The Parks and Recreation Board and may require only limited discussion. Any Board Member may request that items be removed from the consent agenda and be considered separately for the purpose of discussion and voting. 4.A. Discuss, consider and act to approve the June 15, 2023 Regular Meeting Minutes 4.B. Discuss, consider and act to approve the June 2023 Financial Report PARKS-40-2023 Moved by Dayna Horak Seconded by Serge Richard Motion to approve the consent agenda as presented Ayes: Cindy Laird, Sarah Nembu, Serge Richard, Chuck Fiedler, and Dayna Horak APPROVED 5-0 5. ACTION ITEM 5.A. Discuss, consider and act to make recommendation to the city council regarding the Proposed Park Board 2023-2024 BUDGET WORKSHEETS PARKS-41-2023 Moved by Cindy Laird Seconded by Chuck Fiedler Motion to approve the Proposed Park Board 2023-2024 Budget Worksheets and make recommendation to the city council for same. Ayes: Cindy Laird, Sarah Nembu, Serge Richard, Chuck Fiedler, and Dayna Horak APPROVED 5-0 6. DISCUSS, CONSIDER AND ACT ON EXPENDITURES AND PLANNING OF FUTURE PROJECTS AND EVENTS 6.A. Movie in the Park - September - September 22, 2023 6.B. National Night Out - October 3, 2023 6.C. Christmas in the Park - December 2, 2023 PARKS-42-2023 Moved by Cindy Laird Seconded by Dayna Horak Motion to approve $400 expense for the Inflatable Santa Sled Ayes: Cindy Laird, Sarah Nembu, Serge Richard, Chuck Fiedler, and Dayna Horak Page 7 of 15  Agenda Item #4.4.A. City of Haslet Parks and Recreation Board Meeting Minutes August 9, 2023 Page 3 of 4 APPROVED 5-0 PARKS-43-2023 Moved by Cindy Laird Seconded by Serge Richard Motion to approve $650 expense for toy soldier characters from 3:30 -5:30 pm. Ayes: Cindy Laird, Sarah Nembu, Serge Richard, Chuck Fiedler, and Dayna Horak APPROVED 5-0 6.D. Haslet Hustle 5K and Fun Run 6.E. Easter Egg Hunt PARKS-44-2023 Moved by Dayna Horak Seconded by Serge Richard Motion to set the 2024 Egg Hunt date for March 23, 2024 Ayes: Cindy Laird, Sarah Nembu, Serge Richard, Chuck Fiedler, and Dayna Horak APPROVED 5-0 6.F. Memorial Day Celebration 6.G. Fireworks/Independence Day Event 6.H. Yoga 6.I. Tai Chi 6.J. Other projects/ideas PARKS-45-2023 Moved by Dayna Horak Seconded by Serge Richard Motion to approve advertising expense of $400 for the purchase of 'I Love Haslet Parks' circle stickers Ayes: Cindy Laird, Sarah Nembu, Serge Richard, Chuck Fiedler, and Dayna Horak APPROVED 5-0 7. DISCUSSION REGARDING IMPROVEMENTS AT CITY PARKS 7.A. Nance Field 7.B. Firehouse Field Page 8 of 15  Agenda Item #4.4.A. City of Haslet Parks and Recreation Board Meeting Minutes August 9, 2023 Page 4 of 4 Public Works Director, James Tucker provided an update on paving scheduled for Sept 18th. Mayor Hulsey provided an update regarding city maintenance for Firehouse Fields. The following submitted a speaker card and addressed the Parks and Recreation Board: • Brandon Malone, 13932 Bates Aston, Haslet, TX 76052 7.C. Gammill Park 7.D. Community Park 7.E. Veterans Memorial Garden 8. FUTURE AGENDA ITEMS • Discuss check out of pickle ball net at the Library • Price quote for sound box to support the digital Christmas Tree • Price quote for lighting 9. ADJOURN Meeting adjourned at 7:20 pm. _____________ APPROVED: SARAH NEMBU, CHAIR DATE ATTEST: KATRINA WHITE, ADMIN/SPECIAL _____________ EVENTS COORDINATOR DATE Page 9 of 15  Agenda Item #4.4.B. Parks and Recreation Board AGENDA ITEM REPORT MEETING: Parks and Recreation Board - 13 Sep 2023 CONTACT: Tracy Moruri, Staff Accountant DEPARTMENT: Finance SUBJECT: Financial Report July 2023 ATTACHMENTS: July 2023 Parks Monthly Budget Reports Page 10 of 15  Agenda Item #4.4.B. CITY OF HASLET PARK BOARD 83% OF THE YEAR LAPSED INTERIM FINANCIAL REPORT FUNDS FISCAL YEAR 2022-2023 JULY 2023 Percent of Budget ACCT# DESCRIPTION Annual Adopted Budget July Actual YTD Actual Realized PARK BOARD FUND 04 Beginning Resources $ 142,272 $ - $ 142,272 $ - GENERAL REVENUE AND TRANSFERS 04-5600 Interest Income $ 650 $ 400 $ 5,756 885.54% 04-5700 Park Fund Contributions from Water Bills $ 6,800 $ 789 $ 7,355 108.16% 04-5841 Matching Transfer from General Fund $ 6,800 $ 789 $ 7,355 108.16% 04-5800 Transfers from General Fund $ 62,400 $ 5,200 $ 52,000 83.33% 04-5740 Community Outreach Rev $ 3,500 $ 150 $ 2,005 57.29% 04-5750 Memory Lane Revenue $ 50 $ 400 $ 400 800.00% Total General Revenue & Transfers $ 80,200 $ 7,728 $ 74,871 93.36% PARK EVENT REVENUE & SPONSORSHIPS 04-5735 Christmas in the Park $ 9,000 $ - $ 5,790 64.33% 04-5730 Easter Egg Hunt $ 3,500 $ - $ 1,200 34.29% 04-5755 Movie in the Park $ 1,000 $ 1,200 $ 1,200 120.00% 04-5760 Haslet Hustle $ 5,000 $ - $ - 0.00% 04-5785 4th of July $ 5,500 $ - $ 5,400 98.18% Total Event Revenue & Sponsorships $ 24,000 $ 1,200 $ 13,590 56.63% TOTAL REVENUES $ 104,200 $ 8,928 $ 88,461 84.90% GENERAL EXPENSES 04-7870-01 City Signs & Decorations $ 20,000 $ - $ 5,257 26.29% 04-8526-01 Advertising $ 1,000 $ - $ 592 59.20% 04-8900-01 R & M Equipment $ 1,500 $ - $ 20 1.33% 04-9920-01 Tree Fund $ 1,500 $ - $ - 0.00% 04-9015-01 Community Outreach $ 7,000 $ 300 $ 2,880 41.14% Total General Expenses $ 31,000 $ 300 $ 8,749 28.22% EVENT EXPENSES 04-7811-01 Local Entertainment $ 2,250 $ - $ 1,484 65.96% 04-7825-01 Christmas in the Park $ 25,000 $ - $ 12,334 49.34% 04-7830-01 Easter Egg Hunt $ 4,000 $ - $ 3,935 98.38% 04-7855-01 Movie in the Park $ 1,200 $ - $ 596 49.67% 04-7865-01 Haslet Hustle $ 5,000 $ - $ - 0.00% 04-9007-01 4th of July $ 45,000 $ 76 $ 32,466 72.15% Total Event Expenses $ 82,450 $ 76 $ 50,815 61.63% TOTAL EXPENSES $ 113,450 $ 376 $ 59,564 52.50% Ending Resources $ 133,022 $ 171,169 Page 11 of 15  Agenda Item #4.4.B. CITY OF HASLET PARK BOARD 83% OF THE YEAR LAPSED INTERIM FINANCIAL REPORT FUNDS FISCAL YEAR 2022-2023 JULY 2023 Percent of Budget ACCT# DESCRIPTION Annual Adopted Budget July Actual YTD Actual Realized CITY PARKS IMPROVEMENT FUND 15 Beginning Resources $ 850,406 $ - $ 850,406 $ - REVENUES 15-5600 Interest Income $ 3,000 $ 1,620 $ 17,668 588.93% 15-5790 Park Fund Development Fee $ 50,000 $ 44,500 $ 161,469 322.94% TOTAL REVENUES $ 53,000 $ 46,120 $ 179,137 337.99% EXPENSES 15-7820-01 Gammill Fall Zone $ 75,000 $ - $ - 0.00% 15-7845-01 Community Park ImprovementsTennis Courts $ 430,000 $ 12,273 $ 335,021 77.91% 15-7850-01 Volleyball Court $ 165,000 $ - $ - 0.00% 15-7860--01 Electrical Service $ 70,000 $ - $ - 0.00% 15-7861-01 Electrical Circuit Improvement $ 90,000 $ - $ - 0.00% TOTAL EXPENSES $ 830,000 $ 12,273 $ 335,021 40.36% Ending Resources $ 73,406 $ 694,522 VETERANS MEMORIAL FUND 55 Beginning Resources 137 1,379 GENERAL REVENUES & TRANSFERS 55-4799-00 Flag Sponsorships $ 500 $ - $ 50 10.00% 55-5600-00 Interest Income $ 30 $ 3 $ 31 103.33% 55-5999-00 Misc Income $ - $ - $ - 0.00% 55-5521-00 Transfer from Park Board $ - $ - $ - 0.00% TOTAL REVENUES $ 530 $ 3 $ 81 15.28% EXPENSES 55-7860-00 Flags 500 $ - $ - 0.00% 55-9000-00 Miscellaneous Expense 30 $ - $ - 0.00% TOTAL EXPENSES 530 $ - $ - 0.00% Ending Resources 137 1,460 Page 12 of 15  Agenda Item #4.4.C. Parks and Recreation Board AGENDA ITEM REPORT MEETING: Parks and Recreation Board - 13 Sep 2023 CONTACT: Tracy Moruri, Staff Accountant DEPARTMENT: Finance SUBJECT: Financial Report August 2023 ATTACHMENTS: August 2023 Parks Monthly Budget Reports Page 13 of 15  Agenda Item #4.4.C. CITY OF HASLET PARK BOARD 92% OF THE YEAR LAPSED INTERIM FINANCIAL REPORT FUNDS FISCAL YEAR 2022-2023 AUGUST 2023 Percent of Budget ACCT# DESCRIPTION Annual Adopted Budget August Actual YTD Actual Realized PARK BOARD FUND 04 Beginning Resources $ 142,272 $ - $ 142,272 $ - GENERAL REVENUE AND TRANSFERS 04-5600 Interest Income $ 650 $ 454 $ 6,210 955.38% 04-5700 Park Fund Contributions from Water Bills $ 6,800 $ 818 $ 8,173 120.19% 04-5841 Matching Transfer from General Fund $ 6,800 $ 818 $ 8,173 120.19% 04-5800 Transfers from General Fund $ 62,400 $ 5,200 $ 57,200 91.67% 04-5740 Community Outreach Rev $ 3,500 $ 330 $ 2,335 66.71% 04-5750 Memory Lane Revenue $ 50 $ - $ 400 800.00% Total General Revenue & Transfers $ 80,200 $ 7,620 $ 82,491 102.86% PARK EVENT REVENUE & SPONSORSHIPS 04-5735 Christmas in the Park $ 9,000 $ - $ 5,790 64.33% 04-5730 Easter Egg Hunt $ 3,500 $ - $ 1,200 34.29% 04-5755 Movie in the Park $ 1,000 $ - $ 1,200 120.00% 04-5760 Haslet Hustle $ 5,000 $ - $ - 0.00% 04-5785 4th of July $ 5,500 $ - $ 5,400 98.18% Total Event Revenue & Sponsorships $ 24,000 $ - $ 13,590 56.63% TOTAL REVENUES $ 104,200 $ 7,620 $ 96,081 92.21% GENERAL EXPENSES 04-7870-01 City Signs & Decorations $ 20,000 $ - $ 5,257 26.29% 04-8526-01 Advertising $ 1,000 $ - $ 592 59.20% 04-8900-01 R & M Equipment $ 1,500 $ - $ 20 1.33% 04-9920-01 Tree Fund $ 1,500 $ - $ - 0.00% 04-9015-01 Community Outreach $ 7,000 $ 660 $ 3,540 50.57% Total General Expenses $ 31,000 $ 660 $ 9,409 30.35% EVENT EXPENSES 04-7811-01 Local Entertainment $ 2,250 $ - $ 1,484 65.96% 04-7825-01 Christmas in the Park $ 25,000 $ - $ 12,334 49.34% 04-7830-01 Easter Egg Hunt $ 4,000 $ - $ 3,935 98.38% 04-7855-01 Movie in the Park $ 1,200 $ 23 $ 619 51.58% 04-7865-01 Haslet Hustle $ 5,000 $ - $ - 0.00% 04-9007-01 4th of July $ 45,000 $ - $ 32,466 72.15% Total Event Expenses $ 82,450 $ 23 $ 50,838 61.66% TOTAL EXPENSES $ 113,450 $ 683 $ 60,247 53.10% Ending Resources $ 133,022 $ 178,106 Page 14 of 15  Agenda Item #4.4.C. CITY OF HASLET PARK BOARD 92% OF THE YEAR LAPSED INTERIM FINANCIAL REPORT FUNDS FISCAL YEAR 2022-2023 AUGUST 2023 Percent of Budget ACCT# DESCRIPTION Annual Adopted Budget August Actual YTD Actual Realized CITY PARKS IMPROVEMENT FUND 15 Beginning Resources $ 850,406 $ - $ 850,406 $ - REVENUES 15-5600 Interest Income $ 3,000 $ 1,719 $ 19,387 646.23% 15-5790 Park Fund Development Fee $ 50,000 $ 28,000 $ 189,469 378.94% TOTAL REVENUES $ 53,000 $ 29,719 $ 208,856 394.07% EXPENSES 15-7820-01 Gammill Fall Zone $ 75,000 $ - $ - 0.00% 15-7845-01 Community Park ImprovementsTennis Courts $ 430,000 $ 47,447 $ 382,468 88.95% 15-7850-01 Volleyball Court $ 165,000 $ - $ - 0.00% 15-7860--01 Electrical Service $ 70,000 $ - $ - 0.00% 15-7861-01 Electrical Circuit Improvement $ 90,000 $ - $ - 0.00% TOTAL EXPENSES $ 830,000 $ 47,447 $ 382,468 46.08% Ending Resources $ 73,406 $ 676,794 VETERANS MEMORIAL FUND 55 Beginning Resources 137 1,379 GENERAL REVENUES & TRANSFERS 55-4799-00 Flag Sponsorships $ 500 $ - $ 50 10.00% 55-5600-00 Interest Income $ 30 $ 4 $ 35 116.67% 55-5999-00 Misc Income $ - $ - $ - 0.00% 55-5521-00 Transfer from Park Board $ - $ - $ - 0.00% TOTAL REVENUES $ 530 $ 4 $ 85 16.04% EXPENSES 55-7860-00 Flags 500 $ - $ - 0.00% 55-9000-00 Miscellaneous Expense 30 $ - $ - 0.00% TOTAL EXPENSES 530 $ - $ - 0.00% Ending Resources 137 1,464 Page 15 of 15