Parks and Recreation Board

City of Haslet Agenda Parks and Recreation Board Meeting Wednesday, October 11, 2023 @ 6:00 PM [Haslet Community Center, 105 Main Street] Notice is hereby given of a Regular Meeting of the Haslet Parks and Recreation Board to be held on Wednesday, October 11, 2023, at 6:00 PM, at the Haslet Community Center, 105 Main Street. Members of the Public may also join the meeting remotely, by:  Teleconference: https://meet.goto.com/810957205  Phone: 1-646-749-3129 and entering access code: 810-957-205 Page 1. CALL TO ORDER AND ANNOUNCE A QUORUM PRESENT 2. CITIZENS PARTICIPATION AND COMMENTS An opportunity for citizens to address the Board on matters which are on the agenda or are not scheduled for consideration (non-agenda items). The Texas Open Meetings Act prohibits deliberation by the Board of any subject which is not on the posted agenda, therefore the Board will not be able to discuss or take action on items not listed on this agenda, other than to make statements of specific factual information or to recite existing policy in response to the inquiry. NOTE: In order to address the Board during this time, or later in the meeting for any item that is scheduled on the agenda, please complete, and submit a speaker card to City Admin prior to the start of the meeting. The presiding officer may ask the speaker to hold comments on agenda items until that agenda item is reached. 3. ITEMS OF COMMUNITY INTEREST Any expressions of thanks, congratulations, or condolence; information regarding holiday schedules; honorary recognitions of city officials, employees or citizens; reminders about upcoming events sponsored by the city or other entity that is to be attended by a city official or employee; and announcements involving imminent threats to the public health and safety. 3.A. Haslet is Hiring - The City has the following positions posted:  City Secretary  Parks and Ground Maintenance Worker I  Water Maintenance Worker I  Water Maintenance Worker II Please visit Employment Opportunities to apply. 4. ADMINISTER STATEMENT OF OFFICER AND OATH OF OFFICE TO RE- APPOINTED AND NEWLY APPOINTED BOARD MEMBERS 4.A. Place #1 Stephanie Grace Place #3 Matthew Clark If you have a disability that requires special arrangements and you plan to attend this public meeting, please contact the City Secretary at (817) 439-5931 within 72 hours of the meeting. Reasonable accommodations will be made to meet your needs at the meeting. Parks and Recreation Board Agenda October 11, 2023  Place #5 Serge Richard Place #7 Dayna Horak Place #8 Alt 1 Mika Malone Place #9 Alt 2 James Watkins 5. DISCUSS, CONSIDER AND ACT ON THE ELECTION OF BOARD OFFICERS 5.A. Chairman Vice-Chairman 6. CONSENT AGENDA Consent items are considered being of a routine nature by The Parks and Recreation Board and may require only limited discussion. Any Board Member may request that items be removed from the consent agenda and be considered separately for the purpose of discussion and voting. 6.A. Discuss, consider and act to approve the September 22, 2023 Meeting 4-6 Minutes Parks and Recreation Board - 22 Sep 2023 - Minutes - Pdf 6.B. Discuss, consider and act to approve the September 2023 Financial Statement 7-9 SR-23-404 - Pdf 7. DISCUSS, CONSIDER AND ACT ON EXPENDITURES AND PLANNING OF FUTURE PROJECTS AND EVENTS 7.A. Christmas in the Park - December 2, 2023 7.B. Easter Egg Hunt - March 23, 2024, 4-5 pm. 7.C. Memorial Day Celebration - May 27, 2024 7.D. Fireworks/Independence Day Event 7.E. Movie in the Park 7.F. National Night Out 7.G. Haslet Hustle 5K and Fun Run 7.H. Yoga 7.I. Tai Chi 7.J. Other projects/ideas 8. ACTION ITEM 8.A. Discuss, consider and act on a proposal to add shade structures at the tennis 10 - 11 courts benches SR-23-411 - Pdf 9. DISCUSSION REGARDING IMPROVEMENTS AT CITY PARKS 9.A. Nance Field 9.B. Firehouse Field 9.C. Gammill Park 9.D. Community Park Parks and Recreation Board Agenda October 11, 2023 Page 2 of 11  9.E. Veterans Memorial Garden 10. FUTURE AGENDA ITEMS 11. ADJOURN CERTIFICATION I hereby certify that the above notice was posted on the bulletin board at the Haslet Community Center Building at 105 Main Street, Haslet, Texas on Friday, October 6, 2023 before 5:00 p.m. Katrina White Administrative Services I certify that the attached notice and agenda of items was removed by me from the designated bulletin board located at the Haslet Community Center, 105 Main Street, Haslet, Texas on the ______ day of ______________________, 2023. __________________________________________, Title: ___________________________________ Parks and Recreation Board Agenda October 11, 2023 Page 3 of 11  Agenda Item #6.6.A. MINUTES Parks and Recreation Board Meeting [5:00 pm] - Friday, September 22, 2023 Haslet Community Center, 105 Main Street MEMBERS Barbara Long, Cindy Laird, Sarah Nembu, Serge Richard, Chuck Fiedler, and PRESENT: Dayna Horak MEMBERS ABSENT: STAFF Katrina White, Admin, James Tucker, Public Works Director, and Coleton PRESENT: Gambill, Audio Tech 1. CALL TO ORDER AND ANNOUNCE A QUORUM PRESENT President Sarah Nembu called the meeting to order and announced a quorum present at 5:11 pm. 2. CITIZENS PARTICIPATION AND COMMENTS An opportunity for citizens to address the Board on matters which are on the agenda or are not scheduled for consideration (non-agenda items). The Texas Open Meetings Act prohibits deliberation by the Board of any subject which is not on the posted agenda, therefore the Board will not be able to discuss or take action on items not listed on this agenda, other than to make statements of specific factual information or to recite existing policy in response to the inquiry. NOTE: In order to address the Board during this time, or later in the meeting for any item that is scheduled on the agenda, please complete, and submit a speaker card to City Admin prior to the start of the meeting. The presiding officer may ask the speaker to hold comments on agenda items until that agenda item is reached. 3. ITEMS OF COMMUNITY INTEREST Any expressions of thanks, congratulations, or condolence; information regarding holiday schedules; honorary recognitions of city officials, employees or citizens; reminders about upcoming events sponsored by the city or other entity that is to be attended by a city official or employee; and announcements involving imminent threats to the public health and safety. 3.A. Haslet is Hiring - The City has the following positions posted:  City Secretary  Parks and Ground Maintenance Worker I  Water Maintenance Worker I  Water Maintenance Worker II Please visit Employment Opportunities to apply. 3.B. Movie in the Park, Friday, September 22, 2023 - The Super Mario Bros Movie, at Nance Field, 503 Schoolhouse Road 3.C. Annual National Night Out Event, Tuesday, October 3, 2023 from 6-8pm, Haslet Page 4 of 11  Agenda Item #6.6.A. City of Haslet Parks and Recreation Board Meeting Minutes September 22, 2023 Page 2 of 3 Community Park 4. CONSENT AGENDA Consent items are considered being of a routine nature by The Parks and Recreation Board and may require only limited discussion. Any Board Member may request that items be removed from the consent agenda and be considered separately for the purpose of discussion and voting. 4.A. Discuss, consider and act to approve the August 9, 2023 Meeting Minutes 4.B. Discuss, consider and act to approve the Financial Report July 2023 4.C. Discuss, consider and act to approve the Financial Report August 2023 PARKS-46-2023 Moved by Barbara Long Seconded by Cindy Laird Motion to approve the consent agenda as presented. Ayes: Barbara Long, Cindy Laird, Sarah Nembu, Serge Richard, Chuck Fiedler, and Dayna Horak APPROVED 6-0 5. ACTION ITEMS 5.A. Discuss, consider and act regarding purchase, repair and replacement of Christmas decorations. PARKS-47-2023 Moved by Cindy Laird Seconded by Chuck Fiedler Motion to approve up to $1700 purchase of new computer equipment for the operation of digital Christmas decorations. (this does not include speakers/sound) Ayes: Barbara Long, Cindy Laird, Sarah Nembu, Serge Richard, Chuck Fiedler, and Dayna Horak APPROVED 6-0 5.B. Discuss, consider and act on Haslet Community and Economic Development Corporation's proposal to fund shade structures at the tennis courts benches. No action taken 6. DISCUSS, CONSIDER AND ACT ON EXPENDITURES AND PLANNING OF FUTURE PROJECTS AND EVENTS 6.A. Movie in the Park - September - September 22, 2023 6.B. National Night Out - October 3, 2023 Page 5 of 11  Agenda Item #6.6.A. City of Haslet Parks and Recreation Board Meeting Minutes September 22, 2023 Page 3 of 3 6.C. Haslet Hustle 5K and Fun Run 6.D. Christmas in the Park - December 2, 2023 6.E. Easter Egg Hunt - March 23, 2024, 4-5 pm. 6.F. Memorial Day Celebration - May 27, 2024, 10am 6.G. Fireworks/Independence Day Event 6.H. Yoga 6.I. Tai Chi 6.J. Other projects/ideas 7. DISCUSSION REGARDING IMPROVEMENTS AT CITY PARKS 7.A. Gammill Park 7.B. Community Park 7.C. Veterans Memorial Garden 8. FUTURE AGENDA ITEMS  Quote to repair Christmas decorations  CITP Tshirts  Date for Fireworks 9. ADJOURN Meeting adjourned at 6:37 pm. _____________ APPROVED: SARAH NEMBU, CHAIR DATE ATTEST: KATRINA WHITE, ADMIN/SPECIAL _____________ EVENTS COORDINATOR DATE Page 6 of 11  Agenda Item #6.6.B. Parks and Recreation Board AGENDA ITEM REPORT MEETING: Parks and Recreation Board - 11 Oct 2023 CONTACT: Tracy Moruri, Staff Accountant DEPARTMENT: Finance SUBJECT: Financial Report September 2023 ATTACHMENTS: Sep 2023 Parks Monthly Budget Reports Page 7 of 11  Agenda Item #6.6.B. CITY OF HASLET PARK BOARD 100% OF THE YEAR LAPSED INTERIM FINANCIAL REPORT FUNDS FISCAL YEAR 2022-2023 SEPTEMBER 2023 Percent of Budget ACCT# DESCRIPTION Annual Adopted Budget September Actual YTD Actual Realized PARK BOARD FUND 04 Beginning Resources $ 142,272 $ - $ 142,272 $ - GENERAL REVENUE AND TRANSFERS 04-5600 Interest Income $ 650 $ 443 $ 6,653 1023.54% 04-5700 Park Fund Contributions from Water Bills $ 6,800 $ 821 $ 8,994 132.26% 04-5841 Matching Transfer from General Fund $ 6,800 $ 821 $ 8,994 132.26% 04-5800 Transfers from General Fund $ 62,400 $ 5,200 $ 62,400 100.00% 04-5740 Community Outreach Rev $ 3,500 $ 300 $ 2,635 75.29% 04-5750 Memory Lane Revenue $ 50 $ - $ 400 800.00% Total General Revenue & Transfers $ 80,200 $ 7,585 $ 90,076 112.31% PARK EVENT REVENUE & SPONSORSHIPS 04-5735 Christmas in the Park $ 9,000 $ - $ 5,790 64.33% 04-5730 Easter Egg Hunt $ 3,500 $ - $ 1,200 34.29% 04-5755 Movie in the Park $ 1,000 $ - $ 1,200 120.00% 04-5760 Haslet Hustle $ 5,000 $ - $ - 0.00% 04-5785 4th of July $ 5,500 $ - $ 5,400 98.18% Total Event Revenue & Sponsorships $ 24,000 $ - $ 13,590 56.63% TOTAL REVENUES $ 104,200 $ 7,585 $ 103,666 99.49% GENERAL EXPENSES 04-7870-01 City Signs & Decorations $ 20,000 $ - $ 5,257 26.29% 04-8526-01 Advertising $ 1,000 $ - $ 592 59.20% 04-8900-01 R & M Equipment $ 1,500 $ - $ 20 1.33% 04-9920-01 Tree Fund $ 1,500 $ - $ - 0.00% 04-9015-01 Community Outreach $ 7,000 $ 1,200 $ 4,740 67.71% Total General Expenses $ 31,000 $ 1,200 $ 10,609 34.22% EVENT EXPENSES 04-7811-01 Local Entertainment $ 2,250 $ - $ 1,484 65.96% 04-7825-01 Christmas in the Park $ 25,000 $ - $ 12,334 49.34% 04-7830-01 Easter Egg Hunt $ 4,000 $ - $ 3,935 98.38% 04-7855-01 Movie in the Park $ 1,200 $ 596 $ 1,216 101.33% 04-7865-01 Haslet Hustle $ 5,000 $ - $ - 0.00% 04-9007-01 4th of July $ 45,000 $ - $ 32,466 72.15% Total Event Expenses $ 82,450 $ 596 $ 51,435 62.38% TOTAL EXPENSES $ 113,450 $ 1,796 $ 62,044 54.69% Ending Resources $ 133,022 $ 183,894 Page 8 of 11  Agenda Item #6.6.B. CITY OF HASLET PARK BOARD 100% OF THE YEAR LAPSED INTERIM FINANCIAL REPORT FUNDS FISCAL YEAR 2022-2023 SEPTEMBER 2023 Percent of Budget ACCT# DESCRIPTION Annual Adopted Budget September Actual YTD Actual Realized CITY PARKS IMPROVEMENT FUND 15 Beginning Resources $ 850,406 $ - $ 850,406 $ - REVENUES 15-5600 Interest Income $ 3,000 $ 1,413 $ 20,800 693.33% 15-5790 Park Fund Development Fee $ 50,000 $ 27,000 $ 216,469 432.94% TOTAL REVENUES $ 53,000 $ 28,413 $ 237,269 447.68% EXPENSES 15-7820-01 Gammill Fall Zone $ 75,000 $ - $ - 0.00% 15-7845-01 Community Park ImprovementsTennis Courts $ 430,000 $ 115,284 $ 497,752 115.76% 15-7850-01 Volleyball Court $ 165,000 $ - $ - 0.00% 15-7860--01 Electrical Service $ 70,000 $ - $ - 0.00% 15-7861-01 Electrical Circuit Improvement $ 90,000 $ - $ - 0.00% TOTAL EXPENSES $ 830,000 $ 115,284 $ 497,752 59.97% Ending Resources $ 73,406 $ 589,923 VETERANS MEMORIAL FUND 55 Beginning Resources 1,379 1,379 GENERAL REVENUES & TRANSFERS 55-4799-00 Flag Sponsorships $ 500 $ - $ 50 10.00% 55-5600-00 Interest Income $ 30 $ 4 $ 38 126.67% 55-5999-00 Misc Income $ - $ - $ - 0.00% 55-5521-00 Transfer from Park Board $ - $ - $ - 0.00% TOTAL REVENUES $ 530 $ 4 $ 88 16.60% EXPENSES 55-7860-00 Flags 500 $ - $ - 0.00% 55-9000-00 Miscellaneous Expense 30 $ - $ - 0.00% TOTAL EXPENSES 530 $ - $ - 0.00% Ending Resources 1,379 1,467 Page 9 of 11  Agenda Item #8.8.A. Parks and Recreation Board AGENDA ITEM REPORT MEETING: Parks and Recreation Board - 11 Oct 2023 SUBJECT: Discuss, consider and act on a proposal to add shade structures at the tennis courts benches ATTACHMENTS: current tennis benches 10062023 Page 10 of 11  , Agenda Item #8.8.A. \ Benches measure 6' 2" Page 11 of 11