Parks and Recreation Board

City of Haslet Agenda Parks and Recreation Board Meeting Wednesday, November 8, 2023 @ 6:00 PM [Haslet Community Center, 105 Main Street] Notice is hereby given of a Regular Meeting of the Haslet Parks and Recreation Board to be held on Wednesday, November 8, 2023, at 6:00 PM, at the Haslet Community Center, 105 Main Street. Members of the Public may also join the meeting remotely, by:  Teleconference: https://meet.goto.com/810957205  Phone: 1-646-749-3129 and entering access code: 810-957-205 Page 1. CALL TO ORDER AND ANNOUNCE A QUORUM PRESENT 2. CITIZENS PARTICIPATION AND COMMENTS An opportunity for citizens to address the Board on matters which are on the agenda or are not scheduled for consideration (non-agenda items). The Texas Open Meetings Act prohibits deliberation by the Board of any subject which is not on the posted agenda, therefore the Board will not be able to discuss or take action on items not listed on this agenda, other than to make statements of specific factual information or to recite existing policy in response to the inquiry. NOTE: In order to address the Board during this time, or later in the meeting for any item that is scheduled on the agenda, please complete, and submit a speaker card to City Admin prior to the start of the meeting. The presiding officer may ask the speaker to hold comments on agenda items until that agenda item is reached. 3. ITEMS OF COMMUNITY INTEREST Any expressions of thanks, congratulations, or condolence; information regarding holiday schedules; honorary recognitions of city officials, employees or citizens; reminders about upcoming events sponsored by the city or other entity that is to be attended by a city official or employee; and announcements involving imminent threats to the public health and safety. 3.A. Haslet is Hiring - The City has the following positions posted:  City Secretary  Parks and Ground Maintenance Worker I  Water Maintenance Worker I  Water Maintenance Worker II Please visit Employment Opportunities to apply. 3.B. Saturday, December 2, 2023 - Christmas in the Park from 3-7pm at Gammill & Community Parks 3.C. All City Offices and the Library will be closed for the Thanksgiving Holiday - Thurs., Nov., 23rd through Sat., Nov. 25th. If you have a disability that requires special arrangements and you plan to attend this public meeting, please contact the City Secretary at (817) 439-5931 within 72 hours of the meeting. Reasonable accommodations will be made to meet your needs at the meeting. Parks and Recreation Board Agenda November 8, 2023 4. CONSENT AGENDA Consent items are considered being of a routine nature by The Parks and Recreation Board and may require only limited discussion. Any Board Member may request that items be removed from the consent agenda and be considered separately for the purpose of discussion and voting. 4.A. Discuss, consider and act to approve the October 11, 2023 Meeting Minutes 4-8 Parks and Recreation Board - 11 Oct 2023 - Minutes - Pdf 4.B. Discuss, consider and act to approve the October 2023 Financial Statement 9 - 11 SR-23-444 - Pdf 5. DISCUSS, CONSIDER AND ACT ON EXPENDITURES AND PLANNING OF FUTURE PROJECTS AND EVENTS 5.A. Christmas in the Park - December 2, 2023 5.B. Easter Egg Hunt - March 23, 2024, 4-5 pm. 5.C. Memorial Day Celebration - May 27, 2024 5.D. Fireworks/Independence Day Event - 2024 5.E. Movie in the Park - September 5.F. National Night Out 5.G. Haslet Hustle 5K and Fun Run 5.H. Yoga 5.I. Tai Chi 5.J. Other projects/ideas 6. DISCUSSION REGARDING IMPROVEMENTS AT CITY PARKS 6.A. Nance Field 6.B. Firehouse Field 6.C. Gammill Park 6.D. Community Park 6.E. Veterans Memorial Garden 7. FUTURE AGENDA ITEMS 8. ADJOURN CERTIFICATION I hereby certify that the above notice was posted on the bulletin board at the Haslet Community Center Building at 105 Main Street, Haslet, Texas on Friday, November 3, 2023 before 5:00 p.m. Katrina White Administrative Services Parks and Recreation Board Agenda November 8, 2023 Page 2 of 11 I certify that the attached notice and agenda of items was removed by me from the designated bulletin board located at the Haslet Community Center, 105 Main Street, Haslet, Texas on the ______ day of ______________________, 2023. __________________________________________, Title: ___________________________________ Parks and Recreation Board Agenda November 8, 2023 Page 3 of 11  Agenda Item #4.4.A. MINUTES Parks and Recreation Board Meeting [6:00 pm] - Wednesday, October 11, 2023 Haslet Community Center, 105 Main Street MEMBERS Serge Richard, Sarah Nembu, Chuck Fiedler, Dayna Horak, Stephanie Grace, PRESENT: and Matthew Clark, Mika Malone, James Watkins MEMBERS Cindy Laird ABSENT: STAFF Katrina White, Admin, James Tucker, Public Works Director, and Coleton PRESENT: Gambill, Audio Tech 1. CALL TO ORDER AND ANNOUNCE A QUORUM PRESENT President Sarah Nembu called the meeting to order and announced a quorum present at 6:02 pm. 2. CITIZENS PARTICIPATION AND COMMENTS An opportunity for citizens to address the Board on matters which are on the agenda or are not scheduled for consideration (non-agenda items). The Texas Open Meetings Act prohibits deliberation by the Board of any subject which is not on the posted agenda, therefore the Board will not be able to discuss or take action on items not listed on this agenda, other than to make statements of specific factual information or to recite existing policy in response to the inquiry. NOTE: In order to address the Board during this time, or later in the meeting for any item that is scheduled on the agenda, please complete, and submit a speaker card to City Admin prior to the start of the meeting. The presiding officer may ask the speaker to hold comments on agenda items until that agenda item is reached. 3. ITEMS OF COMMUNITY INTEREST Any expressions of thanks, congratulations, or condolence; information regarding holiday schedules; honorary recognitions of city officials, employees or citizens; reminders about upcoming events sponsored by the city or other entity that is to be attended by a city official or employee; and announcements involving imminent threats to the public health and safety. 3.A. Haslet is Hiring - The City has the following positions posted:  City Secretary  Parks and Ground Maintenance Worker I  Water Maintenance Worker I  Water Maintenance Worker II Please visit Employment Opportunities to apply. 4. ADMINISTER STATEMENT OF OFFICER AND OATH OF OFFICE TO RE-APPOINTED AND NEWLY APPOINTED BOARD MEMBERS Page 4 of 11  Agenda Item #4.4.A. City of Haslet Parks and Recreation Board Meeting Minutes October 11, 2023 Page 2 of 5 4.A. Place #1 Stephanie Grace Place #3 Matthew Clark Place #5 Serge Richard Place #7 Dayna Horak Place #8 Alt 1 Mika Malone Place #9 Alt 2 James Watkins Acting City Secretary Katrina White administered the Statement of Officer and Oath of Office to appointed and reappointed Board Members Grace, Clark, Richard, Horak, Malone and Watkins. 5. DISCUSS, CONSIDER AND ACT ON THE ELECTION OF BOARD OFFICERS 5.A. Chairman Vice-Chairman PARKS-48-2023 Moved by Dayna Horak Seconded by Chuck Fiedler Motion to elect Sarah Nembu for Chairman Ayes: Serge Richard, Chuck Fiedler, Dayna Horak, and Stephanie Grace Abstained: Sarah Nembu and Matthew Clark APPROVED 4-0 PARKS-49-2023 Moved by Chuck Fiedler Seconded by Serge Richard Motion to elect Dayna Horak for Vice-Chairman Ayes: Serge Richard, Sarah Nembu, Chuck Fiedler, and Stephanie Grace Abstained: Dayna Horak and Matthew Clark APPROVED 4-0 6. CONSENT AGENDA Consent items are considered being of a routine nature by The Parks and Recreation Board and may require only limited discussion. Any Board Member may request that items be removed from the consent agenda and be considered separately for the purpose of discussion and voting. 6.A. Discuss, consider and act to approve the September 22, 2023 Meeting Minutes 6.B. Discuss, consider and act to approve the September 2023 Financial Statement PARKS-50-2023 Page 5 of 11  Agenda Item #4.4.A. City of Haslet Parks and Recreation Board Meeting Minutes October 11, 2023 Page 3 of 5 Moved by Sarah Nembu Seconded by Chuck Fiedler Motion to approve the consent agenda as presented Ayes: Serge Richard, Sarah Nembu, Chuck Fiedler, Dayna Horak, Stephanie Grace, and Matthew Clark APPROVED 6-0 7. DISCUSS, CONSIDER AND ACT ON EXPENDITURES AND PLANNING OF FUTURE PROJECTS AND EVENTS 7.A. Christmas in the Park - December 2, 2023 PARKS-51-2023 Moved by Sarah Nembu Seconded by Dayna Horak Motion to approve expenditure of $800 to provide ax-throwing activity at CITP Ayes: Serge Richard, Sarah Nembu, Chuck Fiedler, Dayna Horak, Stephanie Grace, and Matthew Clark APPROVED 6-0 PARKS-52-2023 Moved by Dayna Horak Seconded by Serge Richard Motion to approve expenditure of $485 for hay bales at CITP snow slide area Ayes: Serge Richard, Sarah Nembu, Chuck Fiedler, Dayna Horak, Stephanie Grace, and Matthew Clark APPROVED 6-0 PARKS-53-2023 Moved by Serge Richard Seconded by Chuck Fiedler Motion to approve expenditure of $1760 for Christmas light installation for the big pecan tree at Gammill Park Ayes: Serge Richard, Sarah Nembu, Chuck Fiedler, Dayna Horak, Stephanie Grace, and Matthew Clark APPROVED 6-0 Page 6 of 11  Agenda Item #4.4.A. City of Haslet Parks and Recreation Board Meeting Minutes October 11, 2023 Page 4 of 5 PARKS-54-2023 Moved by Dayna Horak Seconded by Sarah Nembu Motion to approve expenditure up to $2135 for long sleeved CITP T-shirts in green. Ayes: Serge Richard, Sarah Nembu, Chuck Fiedler, Dayna Horak, Stephanie Grace, and Matthew Clark APPROVED 6-0 PARKS-55-2023 Moved by Dayna Horak Seconded by Chuck Fiedler Motion to approve expenditure of $500 for replacement of rope lights to repair existing Christmas decorations Ayes: Serge Richard, Sarah Nembu, Chuck Fiedler, Dayna Horak, Stephanie Grace, and Matthew Clark APPROVED 6-0 PARKS-56-2023 7.B. Easter Egg Hunt - March 23, 2024, 4-5 pm. 7.C. Memorial Day Celebration - May 27, 2024 7.D. Fireworks/Independence Day Event - direction for staff to provide price quotes for both Friday, June 28 and Wed., July 3rd. 7.E. Movie in the Park 7.F. National Night Out 7.G. Haslet Hustle 5K and Fun Run 7.H. Yoga 7.I. Tai Chi 7.J. Other projects/ideas 8. ACTION ITEM 8.A. Discuss, consider and act on a proposal to add shade structures at the tennis courts benches PARKS-57-2023 Moved by Sarah Nembu Seconded by Dayna Horak Page 7 of 11  Agenda Item #4.4.A. City of Haslet Parks and Recreation Board Meeting Minutes October 11, 2023 Page 5 of 5 Motion to support a HCEDC project to add shade structures at the tennis courts and view a proposal/presentation from the HCEDC, at a future Park Board Meeting. Ayes: Serge Richard, Sarah Nembu, Chuck Fiedler, Dayna Horak, Stephanie Grace, and Matthew Clark APPROVED 6-0 9. DISCUSSION REGARDING IMPROVEMENTS AT CITY PARKS 9.A. Nance Field 9.B. Firehouse Field 9.C. Gammill Park 9.D. Community Park 9.E. Veterans Memorial Garden 10. FUTURE AGENDA ITEMS  CITP Event Map + parking  Date for Independence Event 11. ADJOURN Meeting adjourned at 8:18pm. _____________ APPROVED: SARAH NEMBU, CHAIR DATE ATTEST: KATRINA WHITE, ADMIN/SPECIAL _____________ EVENTS COORDINATOR DATE Page 8 of 11  Agenda Item #4.4.B. Parks and Recreation Board AGENDA ITEM REPORT MEETING: Parks and Recreation Board - 08 Nov 2023 CONTACT: Tracy Moruri, Staff Accountant DEPARTMENT: Finance SUBJECT: Financial Report October 2023 ATTACHMENTS: Oct 2023 Parks Monthly Budget Reports Page 9 of 11  Agenda Item #4.4.B. CITY OF HASLET PARK BOARD 8.3% OF THE YEAR LAPSED INTERIM FINANCIAL REPORT FUNDS FISCAL YEAR 2023-2024 OCTOBER 2023 Percent of Budget ACCT# DESCRIPTION Annual Adopted Budget Month Actual YTD Actual Realized PARK BOARD FUND 04 Beginning Resources $ 183,896 $ - $ 183,896 $ - GENERAL REVENUE AND TRANSFERS 04-5600 Interest Income $ 650 $ 452 $ 452 69.54% 04-5700 Park Fund Contributions from Water Bills $ 8,620 $ 836 $ 836 9.70% 04-5841 Matching Transfer from General Fund $ 8,620 $ 836 $ 836 9.70% 04-5800 Transfers from General Fund $ 62,400 $ 5,200 $ 5,200 8.33% 04-5740 Community Outreach Rev $ 3,500 $ 119 $ 119 3.40% 04-5750 Memory Lane Revenue $ 50 $ - $ - 0.00% Total General Revenue & Transfers $ 83,840 $ 7,443 $ 7,443 8.88% PARK EVENT REVENUE & SPONSORSHIPS 04-5735 Christmas in the Park $ 9,000 $ 450 $ 450 5.00% 04-5730 Easter Egg Hunt $ 3,500 $ - $ - 0.00% 04-5755 Movie in the Park $ 1,000 $ - $ - 0.00% 04-5760 Haslet Hustle $ 5,000 $ - $ - 0.00% 04-5785 4th of July $ 5,500 $ - $ - 0.00% Total Event Revenue & Sponsorships $ 24,000 $ 450 $ 450 1.88% TOTAL REVENUES $ 107,840 $ 7,893 $ 7,893 7.32% GENERAL EXPENSES 04-7870-01 City Signs & Decorations $ 20,000 $ 1,760 $ 1,760 8.80% 04-8526-01 Advertising $ 1,000 $ - $ - 0.00% 04-8900-01 R & M Equipment $ 1,500 $ - $ - 0.00% 04-9920-01 Tree Fund $ 1,500 $ - $ - 0.00% 04-9015-01 Community Outreach $ 7,000 $ - $ - 0.00% Total General Expenses $ 31,000 $ 1,760 $ 1,760 5.68% EVENT EXPENSES 04-7811-01 Local Entertainment $ 2,250 $ - $ - 0.00% 04-7825-01 Christmas in the Park $ 25,000 $ 800 $ 800 3.20% 04-7830-01 Easter Egg Hunt $ 4,000 $ - $ - 0.00% 04-7855-01 Movie in the Park $ 1,200 $ - $ - 0.00% 04-7865-01 Haslet Hustle $ 5,000 $ - $ - 0.00% 04-9007-01 4th of July $ 45,000 $ - $ - 0.00% Total Event Expenses $ 82,450 $ 800 $ 800 0.97% TOTAL EXPENSES $ 113,450 $ 2,560 $ 2,560 2.26% Ending Resources $ 178,286 $ 189,229 Page 10 of 11  Agenda Item #4.4.B. CITY OF HASLET PARK BOARD 8.3% OF THE YEAR LAPSED INTERIM FINANCIAL REPORT FUNDS FISCAL YEAR 2023-2024 OCTOBER 2023 Percent of Budget ACCT# DESCRIPTION Annual Adopted Budget Month Actual YTD Actual Realized CITY PARKS IMPROVEMENT FUND 15 Beginning Resources $ 589,403 $ - $ 589,403 $ - REVENUES 15-5600 Interest Income $ 12,000 $ 1,497 $ 1,497 12.48% 15-5790 Park Fund Development Fee $ 130,000 $ 37,500 $ 37,500 28.85% TOTAL REVENUES $ 142,000 $ 38,997 $ 38,997 27.46% EXPENSES 15-7820-01 Gammill Fall Zone $ - $ - $ - 0.00% 15-7845-01 Community Park ImprovementsTennis Courts $ - $ - $ - 0.00% 15-7850-01 Volleyball Court $ - $ - $ - 0.00% 15-7860--01 Electrical Service $ - $ - $ - 0.00% 15-7861-01 Electrical Circuit Improvement $ - $ - $ - 0.00% TOTAL EXPENSES $ - $ - $ - #DIV/0! Ending Resources $ 731,403 $ 628,400 VETERANS MEMORIAL FUND 55 Beginning Resources 1,467 1,467 GENERAL REVENUES & TRANSFERS 55-4799-00 Flag Sponsorships $ 500 $ - $ - 0.00% 55-5600-00 Interest Income $ 30 $ 4 $ 4 13.33% 55-5999-00 Misc Income $ - $ - $ - 0.00% 55-5521-00 Transfer from Park Board $ - $ - $ - 0.00% TOTAL REVENUES $ 530 $ 4 $ 4 0.75% EXPENSES 55-7860-00 Flags 500 $ - $ - 0.00% 55-9000-00 Miscellaneous Expense 30 $ - $ - 0.00% TOTAL EXPENSES 530 $ - $ - 0.00% Ending Resources 1,467 1,471 Page 11 of 11