Parks and Recreation Board

City of Haslet Agenda Parks and Recreation Board Meeting Wednesday, January 10, 2024 @ 6:00 PM [Haslet Community Center, 105 Main Street] Notice is hereby given of a Regular Meeting of the Haslet Parks and Recreation Board to be held on Wednesday, January 10, 2024, at 6:00 PM, at the Haslet Community Center, 105 Main Street. Members of the Public may also join the meeting remotely, by:  Teleconference: https://meet.goto.com/810957205  Phone: 1-646-749-3129 and entering access code: 810-957-205 Page 1. CALL TO ORDER AND ANNOUNCE A QUORUM PRESENT 2. CITIZENS PARTICIPATION AND COMMENTS An opportunity for citizens to address the Board on matters which are on the agenda or are not scheduled for consideration (non-agenda items). The Texas Open Meetings Act prohibits deliberation by the Board of any subject which is not on the posted agenda, therefore the Board will not be able to discuss or take action on items not listed on this agenda, other than to make statements of specific factual information or to recite existing policy in response to the inquiry. NOTE: In order to address the Board during this time, or later in the meeting for any item that is scheduled on the agenda, please complete, and submit a speaker card to City Admin prior to the start of the meeting. The presiding officer may ask the speaker to hold comments on agenda items until that agenda item is reached. 3. ITEMS OF COMMUNITY INTEREST Any expressions of thanks, congratulations, or condolence; information regarding holiday schedules; honorary recognitions of city officials, employees or citizens; reminders about upcoming events sponsored by the city or other entity that is to be attended by a city official or employee; and announcements involving imminent threats to the public health and safety. 3.A. Haslet is Hiring - The City has the following positions posted:  Public Works Supervisor  Parks & Grounds Maintenance Worker I  Parks & Grounds Crew Leader  Water Maintenance Worker I  Water Maintenance Worker II Please visit Employment Opportunities to apply. 4. CONSENT AGENDA Consent items are considered being of a routine nature by The Parks and Recreation Board and may require only limited discussion. Any Board Member may request that items be removed from the consent agenda and be considered separately for the If you have a disability that requires special arrangements and you plan to attend this public meeting, please contact the City Secretary at (817) 439-5931 within 72 hours of the meeting. Reasonable accommodations will be made to meet your needs at the meeting. Parks and Recreation Board Agenda January 10, 2024  purpose of discussion and voting. 4.A. Discuss, consider and act to approve the November 8, 2023 Meeting Minutes 4-8 Parks and Recreation Board - 08 Nov 2023 - Minutes - Pdf 4.B. Discuss, consider and act to approve the December 2023 Financial Statement 5. DISCUSS, CONSIDER AND ACT ON EXPENDITURES AND PLANNING OF FUTURE PROJECTS AND EVENTS 5.A. Easter Egg Hunt - March 23, 2024, 4pm 5.B. Memorial Day Celebration - May 27, 2024, 10am 5.C. Fireworks/Independence Day Event - June 28, 2024, 6pm 5.D. Movie in the Park - September 2024 5.E. National Night Out - October 1, 2024, 6pm 5.F. Christmas in the Park - December 7, 2024, 3pm 5.G. Yoga 5.H. Tai Chi 5.I. Other projects/ideas Financial Report December 2023 9 - 11 SR-24-017 - Pdf 6. ACTION ITEMS 6.A. Discuss, consider and act regarding purchase of shirts/jackets for Park Board Members 6.B. Discuss, consider and act regarding purchases for the replacement of faded Christmas decorations. 7. DISCUSSION REGARDING IMPROVEMENTS AT CITY PARKS 7.A. Nance Field 7.B. Firehouse Field 7.C. Gammill Park 7.D. Community Park 7.E. Veterans Memorial Garden 8. FUTURE AGENDA ITEMS 9. ADJOURN CERTIFICATION I hereby certify that the above notice was posted on the bulletin board at the Haslet Community Center Building at 105 Main Street, Haslet, Texas on Friday, January 5, 2024 before 5:00 p.m. Parks and Recreation Board Agenda January 10, 2024 Page 2 of 11  Katrina White Administrative Services I certify that the attached notice and agenda of items was removed by me from the designated bulletin board located at the Haslet Community Center, 105 Main Street, Haslet, Texas on the ______ day of ______________________, 2024. __________________________________________, Title: ___________________________________ Parks and Recreation Board Agenda January 10, 2024 Page 3 of 11  Agenda Item #4.4.A. MINUTES Parks and Recreation Board Meeting [6:00 pm] - Wednesday, November 8, 2023 Haslet Community Center, 105 Main Street MEMBERS Serge Richard, Cindy Laird, Sarah Nembu, Chuck Fiedler, Dayna Horak, PRESENT: Stephanie Grace, and Matthew Clark, Mika Malone MEMBERS James Watkins ABSENT: STAFF Katrina White, Admin, James Tucker, Public Works Director, and Coleton PRESENT: Gambill, Audio Tech 1. CALL TO ORDER AND ANNOUNCE A QUORUM PRESENT President Sarah Nembu called the meeting to order and announced a quorum present at 6:00 pm. 2. CITIZENS PARTICIPATION AND COMMENTS An opportunity for citizens to address the Board on matters which are on the agenda or are not scheduled for consideration (non-agenda items). The Texas Open Meetings Act prohibits deliberation by the Board of any subject which is not on the posted agenda, therefore the Board will not be able to discuss or take action on items not listed on this agenda, other than to make statements of specific factual information or to recite existing policy in response to the inquiry. NOTE: In order to address the Board during this time, or later in the meeting for any item that is scheduled on the agenda, please complete, and submit a speaker card to City Admin prior to the start of the meeting. The presiding officer may ask the speaker to hold comments on agenda items until that agenda item is reached. 3. ITEMS OF COMMUNITY INTEREST Any expressions of thanks, congratulations, or condolence; information regarding holiday schedules; honorary recognitions of city officials, employees or citizens; reminders about upcoming events sponsored by the city or other entity that is to be attended by a city official or employee; and announcements involving imminent threats to the public health and safety. 3.A. Haslet is Hiring - The City has the following positions posted:  City Secretary  Parks and Ground Maintenance Worker I  Water Maintenance Worker I  Water Maintenance Worker II Please visit Employment Opportunities to apply. 3.B. Saturday, December 2, 2023 - Christmas in the Park from 3-7pm at Gammill & Community Parks 3.C. All City Offices and the Library will be closed for the Thanksgiving Holiday - Thurs., Page 4 of 11  Agenda Item #4.4.A. City of Haslet Parks and Recreation Board Meeting Minutes November 8, 2023 Page 2 of 5 Nov., 23rd through Sat., Nov. 25th. 4. CONSENT AGENDA Consent items are considered being of a routine nature by The Parks and Recreation Board and may require only limited discussion. Any Board Member may request that items be removed from the consent agenda and be considered separately for the purpose of discussion and voting. 4.A. Discuss, consider and act to approve the October 11, 2023 Meeting Minutes 4.B. Discuss, consider and act to approve the October 2023 Financial Statement PARKS-58-2023 Moved by Dayna Horak Seconded by Serge Richard Motion to approve the consent agenda as presented. Ayes: Serge Richard, Cindy Laird, Sarah Nembu, Chuck Fiedler, Dayna Horak, Stephanie Grace, and Matthew Clark APPROVED 7-0 5. DISCUSS, CONSIDER AND ACT ON EXPENDITURES AND PLANNING OF FUTURE PROJECTS AND EVENTS 5.A. Christmas in the Park - December 2, 2023 PARKS-59-2023 Moved by Cindy Laird Seconded by Chuck Fiedler Motion to approve expenditure of up to $1000.00 for light rental. Ayes: Serge Richard, Cindy Laird, Sarah Nembu, Chuck Fiedler, Dayna Horak, Stephanie Grace, and Matthew Clark APPROVED 7-0 PARKS-60-2023 Moved by Cindy Laird Seconded by Dayna Horak Motion to approve expenditure up to $1500 for rental of porta pottys Ayes: Serge Richard, Cindy Laird, Sarah Nembu, Chuck Fiedler, Dayna Horak, Stephanie Grace, and Matthew Clark APPROVED 7-0 Page 5 of 11  Agenda Item #4.4.A. City of Haslet Parks and Recreation Board Meeting Minutes November 8, 2023 Page 3 of 5 PARKS-61-2023 Moved by Dayna Horak Seconded by Matthew Clark Motion to approve expenditure of $595 to contract for a petting zoo. Ayes: Serge Richard, Cindy Laird, Sarah Nembu, Dayna Horak, Stephanie Grace, and Matthew Clark Abstained: Chuck Fiedler APPROVED 6-0 PARKS-62-2023 Moved by Cindy Laird Seconded by Chuck Fiedler Motion to approve expenditure of up to $1200 for the repair of lighted Reindeer (4) decorations. Ayes: Serge Richard, Cindy Laird, Sarah Nembu, Chuck Fiedler, Dayna Horak, Stephanie Grace, and Matthew Clark APPROVED 7-0 PARKS-63-2023 Moved by Serge Richard Seconded by Chuck Fiedler Motion to approve expenditure of up to $750 for event security officers. Ayes: Serge Richard, Cindy Laird, Sarah Nembu, Chuck Fiedler, Dayna Horak, Stephanie Grace, and Matthew Clark APPROVED 7-0 PARKS-64-2023 Moved by Sarah Nembu Seconded by Cindy Laird Motion to reimburse Board Member Horak for Christmas light repair supplies Ayes: Serge Richard, Cindy Laird, Sarah Nembu, Chuck Fiedler, Stephanie Grace, and Matthew Clark Abstained: Dayna Horak APPROVED 6-0 5.B. Easter Egg Hunt - March 23, 2024, 4-5 pm. Page 6 of 11  Agenda Item #4.4.A. City of Haslet Parks and Recreation Board Meeting Minutes November 8, 2023 Page 4 of 5 5.C. Memorial Day Celebration - May 27, 2024 5.D. Fireworks/Independence Day Event - 2024 PARKS-65-2023 Moved by Cindy Laird Seconded by Dayna Horak Motion to approve quote to contract with Illumination Fireworks for the June 28, 2024 Independence Event. Ayes: Serge Richard, Cindy Laird, Sarah Nembu, Chuck Fiedler, Dayna Horak, Stephanie Grace, and Matthew Clark APPROVED 7-0 5.E. Movie in the Park - September - Discussion was held regarding potential dates September 13, 20 or 27th of 2024, dependent upon scheduling In N Out. 5.F. National Night Out - October 1, 2024 5.G. Haslet Hustle 5K and Fun Run 5.H. Yoga 5.I. Tai Chi 5.J. Other projects/ideas 6. DISCUSSION REGARDING IMPROVEMENTS AT CITY PARKS 6.A. Nance Field 6.B. Firehouse Field 6.C. Gammill Park 6.D. Community Park 6.E. Veterans Memorial Garden No action taken 7. FUTURE AGENDA ITEMS  Purchase of shirts/jackets for Park Board Members  Replacing faded Christmas Decorations  The board unanimously agreed to cancel the regularly scheduled December Park Board Meeting 8. ADJOURN Meeting adjourned 7:46 pm. APPROVED: SARAH NEMBU, CHAIR Page 7 of 11  Agenda Item #4.4.A. City of Haslet Parks and Recreation Board Meeting Minutes November 8, 2023 Page 5 of 5 _____________ ATTEST: KATRINA WHITE, ADMIN/SPECIAL DATE EVENTS COORDINATOR _____________ DATE Page 8 of 11  Agenda Item #5. Parks and Recreation Board AGENDA ITEM REPORT MEETING: Parks and Recreation Board - 10 Jan 2024 CONTACT: Tracy Moruri, Staff Accountant DEPARTMENT: Finance SUBJECT: Financial Report December 2023 ATTACHMENTS: Dec 2023 Parks Monthly Budget Reports Page 9 of 11  Agenda Item #5. CITY OF HASLET PARK BOARD 25% OF THE YEAR LAPSED INTERIM FINANCIAL REPORT FUNDS FISCAL YEAR 2023-2024 DECEMBER 2023 Percent of Budget ACCT# DESCRIPTION Annual Adopted Budget Month Actual YTD Actual Realized PARK BOARD FUND 04 Beginning Resources $ 183,896 $ - $ 183,896 $ - GENERAL REVENUE AND TRANSFERS 04-5600 Interest Income $ 650 $ 381 $ 1,263 194.31% 04-5700 Park Fund Contributions from Water Bills $ 8,620 $ 852 $ 2,522 29.26% 04-5841 Matching Transfer from General Fund $ 8,620 $ 852 $ 2,522 29.26% 04-5800 Transfers from General Fund $ 62,400 $ 5,200 $ 15,600 25.00% 04-5740 Community Outreach Rev $ 3,500 $ 135 $ 479 13.69% 04-5750 Memory Lane Revenue $ 50 $ - $ 220 440.00% Total General Revenue & Transfers $ 83,840 $ 7,420 $ 22,606 26.96% PARK EVENT REVENUE & SPONSORSHIPS 04-5735 Christmas in the Park $ 9,000 $ 1,305 $ 5,055 56.17% 04-5730 Easter Egg Hunt $ 3,500 $ - $ - 0.00% 04-5755 Movie in the Park $ 1,000 $ - $ - 0.00% 04-5760 Haslet Hustle $ 5,000 $ - $ - 0.00% 04-5785 4th of July $ 5,500 $ - $ - 0.00% Total Event Revenue & Sponsorships $ 24,000 $ 1,305 $ 5,055 21.06% TOTAL REVENUES $ 107,840 $ 8,725 $ 27,661 25.65% GENERAL EXPENSES 04-7870-01 City Signs & Decorations $ 20,000 $ 299 $ 3,388 16.94% 04-8526-01 Advertising $ 1,000 $ - $ - 0.00% 04-8900-01 R & M Equipment $ 1,500 $ - $ - 0.00% 04-9920-01 Tree Fund $ 1,500 $ - $ - 0.00% 04-9015-01 Community Outreach $ 7,000 $ 1,150 $ 900 12.86% Total General Expenses $ 31,000 $ 1,449 $ 4,288 13.83% EVENT EXPENSES 04-7811-01 Local Entertainment $ 2,250 $ - $ - 0.00% 04-7825-01 Christmas in the Park $ 25,000 $ 4,241 $ 16,565 66.26% 04-7830-01 Easter Egg Hunt $ 4,000 $ - $ - 0.00% 04-7855-01 Movie in the Park $ 1,200 $ - $ - 0.00% 04-7865-01 Haslet Hustle $ 5,000 $ - $ - 0.00% 04-9007-01 4th of July $ 45,000 $ 10,775 $ 10,775 23.94% Total Event Expenses $ 82,450 $ 15,016 $ 27,340 33.16% TOTAL EXPENSES $ 113,450 $ 16,465 $ 31,628 27.88% Ending Resources $ 178,286 $ 179,929 Page 10 of 11  Agenda Item #5. CITY OF HASLET PARK BOARD 25% OF THE YEAR LAPSED INTERIM FINANCIAL REPORT FUNDS FISCAL YEAR 2023-2024 DECEMBER 2023 Percent of Budget ACCT# DESCRIPTION Annual Adopted Budget Month Actual YTD Actual Realized CITY PARKS IMPROVEMENT FUND 15 Beginning Resources $ 589,403 $ - $ 589,403 $ - REVENUES 15-5600 Interest Income $ 12,000 $ 1,352 $ 4,336 36.13% 15-5790 Park Fund Development Fee $ 130,000 $ 15,000 $ 72,300 55.62% TOTAL REVENUES $ 142,000 $ 16,352 $ 76,636 53.97% EXPENSES 15-7820-01 Gammill Fall Zone $ - $ - $ - 0.00% 15-7845-01 Community Park ImprovementsTennis Courts $ - $ 27,587 $ 27,587 0.00% 15-7850-01 Volleyball Court $ - $ - $ - 0.00% 15-7860--01 Electrical Service $ - $ - $ - 0.00% 15-7861-01 Electrical Circuit Improvement $ - $ - $ - 0.00% TOTAL EXPENSES $ - $ 27,587 $ 27,587 0.00% Ending Resources $ 731,403 $ 638,452 VETERANS MEMORIAL FUND 55 Beginning Resources 1,467 1,467 GENERAL REVENUES & TRANSFERS 55-4799-00 Flag Sponsorships $ 500 $ - $ - 0.00% 55-5600-00 Interest Income $ 30 $ 3 $ 10 33.33% 55-5999-00 Misc Income $ - $ - $ - 0.00% 55-5521-00 Transfer from Park Board $ - $ - $ - 0.00% TOTAL REVENUES $ 530 $ 3 $ 10 1.89% EXPENSES 55-7860-00 Flags 500 $ - $ - 0.00% 55-9000-00 Miscellaneous Expense 30 $ - $ - 0.00% TOTAL EXPENSES 530 $ - $ - 0.00% Ending Resources 1,467 1,477 Page 11 of 11