Parks and Recreation Board

City of Haslet Agenda Parks and Recreation Board Meeting Wednesday, November 13, 2024 @ 6:00 PM [Haslet Community Center, 105 Main Street] Notice is hereby given of a Regular Meeting of the Haslet Parks and Recreation Board to be held on Wednesday, November 13, 2024, at 6:00 PM, at the Haslet Community Center, 105 Main Street. Members of the Public may also join the meeting remotely, by:  Teleconference: https://meet.goto.com/810957205  Phone: 1-646-749-3129 and entering access code: 810-957-205 Page 1. CALL TO ORDER AND ANNOUNCE A QUORUM PRESENT 2. CITIZENS PARTICIPATION AND COMMENTS An opportunity for citizens to address the Board on matters which are on the agenda or are not scheduled for consideration (non-agenda items). The Texas Open Meetings Act prohibits deliberation by the Board of any subject which is not on the posted agenda, therefore the Board will not be able to discuss or take action on items not listed on this agenda, other than to make statements of specific factual information or to recite existing policy in response to the inquiry. NOTE: In order to address the Board during this time, or later in the meeting for any item that is scheduled on the agenda, please complete, and submit a speaker card to City Secretary prior to the start of the meeting. The presiding officer may ask the speaker to hold comments on agenda items until that agenda item is reached. 3. ITEMS OF COMMUNITY INTEREST Any expressions of thanks, congratulations, or condolence; information regarding holiday schedules; honorary recognitions of city officials, employees or citizens; reminders about upcoming events sponsored by the city or other entity that is to be attended by a city official or employee; and announcements involving imminent threats to the public health and safety. 3.A. City Holiday Offices closures:  November 28, 2024 - Thanksgiving Holiday  November 29, 2024 - Thanksgiving Holiday  December 24, 2024 - Christmas Eve  December 25, 2024 - Christmas 3.B. Haslet is Hiring - The City has the following positions posted:  Building Inspector  City Secretary  Parks and Crew Leader Please visit Employment Opportunities to apply. 3.C. Christmas in the Park - Saturday, December 7, 2024, Haslet Community Park If you have a disability that requires special arrangements and you plan to attend this public meeting, please contact the City Secretary at (817) 439-5931 within 72 hours of the meeting. Reasonable accommodations will be made to meet your needs at the meeting. Parks and Recreation Board Agenda November 13, 2024  from 3-7pm 4. CONSENT AGENDA Consent items are considered being of a routine nature by The Parks and Recreation Board and may require only limited discussion. Any Board Member may request that items be removed from the consent agenda and be considered separately for the purpose of discussion and voting. 4.A. Discuss, consider and act to approve the October 9, 2024 Meeting Minutes 4-7 Parks and Recreation Board - 09 Oct 2024 - Minutes - Pdf 4.B. Discuss, consider and act regarding the October 2024 Finance Report 8 - 10 SR-24-405 - Pdf 5. ACTION ITEMS ON EXPENDITURES AND PLANNING OF FUTURE EVENTS 5.A. Christmas in the Park - December 7, 2024 5.B. Easter Egg Hunt - April 12, 2025 5.C. Memorial Day Celebration - May 26, 2025, 10 am 5.D. Fireworks/Independence Day Event - June 27, 2025 6. ACTION ITEMS 6.A. Discuss, consider and act regarding the renovation of the Veterans Memorial Garden 7. DISCUSSION REGARDING UPDATES AT CITY PARKS 7.A. City Parks Update 11  Gammill Park  Community Park  Veterans Memorial Garden SR-24-404 - Pdf 8. FUTURE AGENDA ITEMS  The Regularly Scheduled December 11, 2024 Park Meeting is cancelled 9. ADJOURN CERTIFICATION I hereby certify that the above notice was posted on the bulletin board at the Haslet Community Center Building at 105 Main Street, Haslet, Texas on Friday, November 8, 2024 before 5:00 p.m. Katrina White Administrative Services I certify that the attached notice and agenda of items was removed by me from the designated bulletin board located at the Haslet Community Center, 105 Main Street, Haslet, Texas on the ______ day of ______________________, 2024. __________________________________________, Title: ___________________________________ Parks and Recreation Board Agenda November 13, 2024 Page 2 of 11 Parks and Recreation Board Agenda November 13, 2024 Page 3 of 11  Agenda Item #4.4.A. MINUTES Parks and Recreation Board Meeting [6:00 pm] - Wednesday, October 9, 2024 Haslet Community Center, 105 Main Street MEMBERS Serge Richard, Cindy Laird, Sarah Nembu, Chuck Fiedler, Dayna Horak, and PRESENT: Stephanie Grace MEMBERS Matthew Clark ABSENT: STAFF Katrina White, Admin and Steven Harvey, Fire Marshall PRESENT: 1. CALL TO ORDER AND ANNOUNCE A QUORUM PRESENT Board Chair Nembu called the meeting to order and announced a quorum present at 6:05 pm. 2. CITIZENS PARTICIPATION AND COMMENTS An opportunity for citizens to address the Board on matters which are on the agenda or are not scheduled for consideration (non-agenda items). The Texas Open Meetings Act prohibits deliberation by the Board of any subject which is not on the posted agenda, therefore the Board will not be able to discuss or take action on items not listed on this agenda, other than to make statements of specific factual information or to recite existing policy in response to the inquiry. NOTE: In order to address the Board during this time, or later in the meeting for any item that is scheduled on the agenda, please complete, and submit a speaker card to City Secretary prior to the start of the meeting. The presiding officer may ask the speaker to hold comments on agenda items until that agenda item is reached. The following resident addressed the board:  Sandra Smith - 300 Gammill St, Haslet, TX - regarding the 2024 Fireworks Event 3. ITEMS OF COMMUNITY INTEREST Any expressions of thanks, congratulations, or condolence; information regarding holiday schedules; honorary recognitions of city officials, employees or citizens; reminders about upcoming events sponsored by the city or other entity that is to be attended by a city official or employee; and announcements involving imminent threats to the public health and safety. 3.A. Tarrant County Early Voting for the November 5, 2024 Election: October 21-25, 8:00am - 5:00pm October 26, 7:00 am - 7:00pm October 27, 10:00am - 4:00pm October 28-31, 7:00am - 7:00pm Page 4 of 11  Agenda Item #4.4.A. City of Haslet Parks and Recreation Board Meeting Minutes October 9, 2024 Page 2 of 4 November 1, 7:00am - 7:00pm For a list of Early Voting Locations: Elections (tarrantcountytx.gov) 3.B. Haslet is Hiring - The City has the following positions posted:  City Secretary  Court Clerk/Administrative Assistant  Parks & Grounds Crew Leader  Part-Time Library Assistant Please visit Employment Opportunities to apply. 4. ADMINSTER STATEMENT OF OFFICER AND OATH OF OFFICE TO APPOINTED AND REAPPOINTED BOARD MEMBERS  Place 2 - Cindy Laird  Place 4 - Sarah Nembu  Place 6 - Chuck Fielder Statements of Officer and Oaths of Office were administered by Secretary Katrina White. 5. ELECTION OF OFFICERS 5.A. Discuss, consider and act to nominate and appoint Board Officers  President  Vice-President PARKS-61-2024 Moved by Chuck Fiedler Seconded by Cindy Laird Motion to nominate and appoint the following officers President - Sarah Nembu Vice President - Dayna Horak Ayes: Serge Richard, Cindy Laird, Sarah Nembu, Chuck Fiedler, Dayna Horak, and Stephanie Grace APPROVED 6-0 6. CONSENT AGENDA Consent items are considered being of a routine nature by The Parks and Recreation Board and may require only limited discussion. Any Board Member may request that items be removed from the consent agenda and be considered separately for the purpose of discussion and voting. 6.A. Discuss, consider and act to approve the September 11, 2024 Meeting Minutes 6.B. Discuss, consider and act regarding September 2024 Financial Statement PARKS-62-2024 Moved by Cindy Laird Page 5 of 11  Agenda Item #4.4.A. City of Haslet Parks and Recreation Board Meeting Minutes October 9, 2024 Page 3 of 4 Seconded by Serge Richard Motion to approve the consent agenda as presented. Ayes: Serge Richard, Cindy Laird, Sarah Nembu, Chuck Fiedler, Dayna Horak, and Stephanie Grace APPROVED 6-0 7. ACTION ITEMS ON EXPENDITURES AND PLANNING OF FUTURE EVENTS 7.A. Christmas in the Park - December 7, 2024 PARKS-63-2024 Moved by Cindy Laird Seconded by Dayna Horak Motion to expenditure of $650 for the purchase of 8' light up Holiday Bear from Costco. Ayes: Serge Richard, Cindy Laird, Sarah Nembu, Chuck Fiedler, Dayna Horak, and Stephanie Grace APPROVED 6-0 7.B. Easter Egg Hunt - April 12, 2025 7.C. Memorial Day Celebration - May 26, 2025, 10 am 7.D. Fireworks/Independence Day Event - June 27, 2025 8. ACTION ITEMS 8.A. Discuss, consider and act regarding renovation of the Veterans Memorial Garden PARKS-64-2024 Moved by Cindy Laird Seconded by Stephanie Grace Motion to form a sub-committee for the purpose of design research and acquiring proposal for the re-design of the Veterans Memorial Garden. Committee Members are Chuck Fielder, Cindy Laird and Dayna Horak Ayes: Serge Richard, Cindy Laird, Sarah Nembu, Chuck Fiedler, Dayna Horak, and Stephanie Grace APPROVED 6-0 9. DISCUSSION REGARDING UPDATES AT CITY PARKS 9.A. Gammill Park 9.B. Community Park Page 6 of 11  Agenda Item #4.4.A. City of Haslet Parks and Recreation Board Meeting Minutes October 9, 2024 Page 4 of 4 9.C. Veterans Memorial Garden 10. FUTURE AGENDA ITEMS  Request updates (report) on city parks as listed in item 9.  Review list of Capital projects for FY 25 11. ADJOURN Meeting adjourned at 7:08 pm. _____________ APPROVED: SARAH NEMBU, CHAIR DATE ATTEST: KATRINA WHITE, ADMIN/SPECIAL _____________ EVENTS COORDINATOR DATE Page 7 of 11  Agenda Item #4.4.B. Parks and Recreation Board AGENDA ITEM REPORT MEETING: Parks and Recreation Board - 13 Nov 2024 CONTACT: Marcy Lamb, Finance Director DEPARTMENT: Finance SUBJECT: Finance Report ATTACHMENTS: October 2024 Parks Monthly Budget Reports Page 8 of 11  Agenda Item #4.4.B. CITY OF HASLET PARK BOARD 8.33% OF THE YEAR LAPSED INTERIM FINANCIAL REPORT FUNDS FISCAL YEAR 2024-2025 October 2024 Percent of Budget ACCT# DESCRIPTION Annual Adopted Budget Month Actual YTD Actual Realized PARK BOARD FUND 04 Beginning Resources $ 206,948 $ - $ 206,948 $ - GENERAL REVENUE AND TRANSFERS 04-5600 Interest Income $ 650 $ 592 $ 592 91.08% 04-5700 Park Fund Contributions from Water Bills $ 11,000 $ 1,050 $ 1,050 9.55% 04-5841 Matching Transfer from General Fund $ 11,000 $ 1,050 $ 1,050 9.55% 04-5842 Transfer from Vet Memorial $ - $ - $ - 0.00% 04-5800 Transfers from General Fund $ 62,400 $ 62,400 $ 62,400 100.00% 04-5740 Community Outreach Rev $ 3,500 $ 180 $ 180 5.14% 04-5750 Memory Lane Revenue $ 50 $ - 0.00% Total General Revenue & Transfers $ 88,600 $ 65,272 $ 65,272 73.67% PARK EVENT REVENUE & SPONSORSHIPS 04-5735 Christmas in the Park $ 9,000 $ 1,650 $ 1,650 18.33% 04-5730 Easter Egg Hunt $ 3,500 $ - $ - 0.00% 04-5755 Movie in the Park $ 1,000 $ - $ - 0.00% 04-5760 Haslet Hustle $ 5,000 $ - $ - 0.00% 04-5785 4th of July $ 5,500 $ - $ - 0.00% 04-5999 Miscellaneous Income $ - $ - $ - 0.00% Total Event Revenue & Sponsorships $ 24,000 $ 1,650 $ 1,650 6.88% TOTAL REVENUES $ 112,600 $ 66,922 $ 66,922 59.43% GENERAL EXPENSES 04-7870-01 City Signs & Decorations $ 20,000 $ 649 $ 649 3.25% 04-8526-01 Advertising $ 1,000 $ - $ - 0.00% 04-8900-01 R & M Equipment $ 1,500 $ - $ - 0.00% 04-9920-01 Tree Fund $ 1,500 $ - $ - 0.00% 04-9015-01 Community Outreach $ 7,000 $ 400 $ 400 5.71% Total General Expenses $ 31,000 $ 1,049 $ 1,049 3.38% EVENT EXPENSES 04-7811-01 Local Entertainment $ 2,250 $ - $ - 0.00% 04-7825-01 Christmas in the Park $ 25,000 $ - $ - 0.00% 04-7830-01 Easter Egg Hunt $ 4,000 $ - $ - 0.00% 04-7855-01 Movie in the Park $ 1,200 $ - $ - 0.00% 04-7865-01 Haslet Hustle $ 5,000 $ - $ - 0.00% 04-9007-01 4th of July $ 45,000 $ - $ - 0.00% Total Event Expenses $ 82,450 $ - $ - 0.00% TOTAL EXPENSES $ 113,450 $ 1,049 $ 1,049 0.92% Ending Resources $ 206,098 $ 272,821 Page 9 of 11  Agenda Item #4.4.B. CITY OF HASLET PARK BOARD 8.33% OF THE YEAR LAPSED INTERIM FINANCIAL REPORT FUNDS FISCAL YEAR 2024-2025 October 2024 Percent of Budget ACCT# DESCRIPTION Annual Adopted Budget Month Actual YTD Actual Realized CITY PARKS IMPROVEMENT FUND 15 Beginning Resources $ 756,502 $ - $ 756,502 $ - REVENUES 15-5600 Interest Income $ 12,000 $ 1,651 $ 1,651 13.76% 15-5790 Park Fund Development Fee $ 200,000 $ 3,693 $ 3,693 1.85% TOTAL REVENUES $ 212,000 $ 5,344 $ 5,344 2.52% EXPENSES 15-7800-01-00 Assessment & Feasibility Study 70,000 $ - $ - 15-7820-01 Gammill Fall Zone $ 70,000 $ - $ - 0.00% 15-7845-01 Community Park Projects $ 690,000 $ - $ - 0.00% TOTAL EXPENSES $ 830,000 $ - $ - 0.00% Ending Resources $ 138,502 $ 761,846 Page 10 of 11  Agenda Item #7.7.A. Parks and Recreation Board AGENDA ITEM REPORT MEETING: Parks and Recreation Board - 13 Nov 2024 CONTACT: James Tucker, Public Works DEPARTMENT: Public Works Director SUBJECT: City Parks Update EXECUTIVE SUMMARY BACKGROUND INFORMATION:  Community Park & Nance Field got wood chips(fibar) added to the fall zones. This is normal maintenance but its been needed for a while  Gammill Park Play Equipment is scheduled to ship to the site around 12/16 so this needs to be considered with decorating. We will need to have space for them to work in. The Pour in place is temperature dependent and may have to be done in January.  Nance Field Handrails are being installed 11/7 – 11/8 so they should be done by the meeting  We are still waiting on the Tennis court locks but I’m being told tomorrow or first of next week and that will be fully functional  We are starting design for drainage improvements for the creek crossing on the West walking trail and under fm156. This is just the first step, for engineering to survey and design. But is absolutely needed I was going to provide some updated pictures of how bad its gotten  We are adding park features to our GIS mapping. This is more an FYI thing and not really a feature for park visitors. What this will do is allow us to map out Trees, memorial stones, benches, trash cans, etc.. and give us a visual accounting of assets and relevant information. Should make keeping up with things much easier. Page 11 of 11