Parks and Recreation Board

City of Haslet Agenda Parks and Recreation Board Meeting Wednesday, February 12, 2025 @ 6:00 PM [Haslet Community Center, 105 Main Street] Notice is hereby given of a Regular Meeting of the Haslet Parks and Recreation Board to be held on Wednesday, February 12, 2025, at 6:00 PM, at the Haslet Community Center, 105 Main Street. Members of the Public may also join the meeting remotely, by:  Teleconference: https://meet.goto.com/810957205  Phone: 1-646-749-3129 and entering access code: 810-957-205 Page 1. CALL TO ORDER AND ANNOUNCE A QUORUM PRESENT 2. CITIZENS PARTICIPATION AND COMMENTS An opportunity for citizens to address the Board on matters which are on the agenda or are not scheduled for consideration (non-agenda items). The Texas Open Meetings Act prohibits deliberation by the Board of any subject which is not on the posted agenda, therefore the Board will not be able to discuss or take action on items not listed on this agenda, other than to make statements of specific factual information or to recite existing policy in response to the inquiry. NOTE: In order to address the Board during this time, or later in the meeting for any item that is scheduled on the agenda, please complete, and submit a speaker card to City Secretary prior to the start of the meeting. The presiding officer may ask the speaker to hold comments on agenda items until that agenda item is reached. 3. ITEMS OF COMMUNITY INTEREST Any expressions of thanks, congratulations, or condolence; information regarding holiday schedules; honorary recognitions of city officials, employees or citizens; reminders about upcoming events sponsored by the city or other entity that is to be attended by a city official or employee; and announcements involving imminent threats to the public health and safety. 3.A. President's Day - All offices and the library will be closed on Monday, February 17, 2025 3.B. General Election, May 3, 2025 - The City of Haslet is accepting applications for a place on the May 3, 2025 General Election ballot until 5pm on Friday, February 14, 2025. The Office of Mayor, Council Member Place 2, and Council Member Place 4 will be on the ballot. 4. CONSENT AGENDA Consent items are considered being of a routine nature by The Parks and Recreation Board and may require only limited discussion. Any Board Member may request that items be removed from the consent agenda and be considered separately for the purpose of discussion and voting. If you have a disability that requires special arrangements and you plan to attend this public meeting, please contact the City Secretary at (817) 439-5931 within 72 hours of the meeting. Reasonable accommodations will be made to meet your needs at the meeting. Parks and Recreation Board Agenda February 12, 2025  4.A. Discuss, consider and act to approve the January 8, 2025 Meeting Minutes 4-6 Parks and Recreation Board - 08 Jan 2025 - Minutes - Pdf 4.B. Discuss, consider and act regarding January 2025 financial statement 7-9 SR-25-049 - Pdf 5. ACTION ITEMS ON EXPENDITURES AND PLANNING OF FUTURE EVENTS 5.A. Easter Egg Hunt - April 12, 2025 5.B. Memorial Day Celebration - May 27, 2024, 10 am 5.C. Fireworks/Independence Day Event - June 27, 2025 5.D. Movie in the Park - 2025 5.E. National Night Out - October 7, 2025, 6-8pm 5.F. Christmas in the Park - December 6, 2025 6. ACTION ITEMS 6.A. Discuss, consider and act regarding the purchase of replacement Christmas pole decorations 6.B. Discuss, consider and act regarding the renovation of the Veterans Memorial Garden 7. UPDATES ON ACTIVE ITEMS, PROJECTS, AND EVENT RECAPS 7.A. Christmas in the Park - December 7, 2024 - Lessons Learned 7.B. Review the status of Community Park Tap Trail repair projects 8. DISCUSSION REGARDING UPDATES AT CITY PARKS 8.A. Gammill Park 8.B. Community Park 8.C. Veterans Memorial Garden 9. FUTURE AGENDA ITEMS 10. ADJOURN CERTIFICATION I hereby certify that the above notice was posted on the bulletin board at the Haslet Community Center Building at 105 Main Street, Haslet, Texas on Friday, February 7, 2025 before 5:00 p.m. Katrina White Administrative Services I certify that the attached notice and agenda of items was removed by me from the designated bulletin board located at the Haslet Community Center, 105 Main Street, Haslet, Texas on the ______ day of ______________________, 2025. Parks and Recreation Board Agenda February 12, 2025 Page 2 of 9  __________________________________________, Title: ___________________________________ Parks and Recreation Board Agenda February 12, 2025 Page 3 of 9  Agenda Item #4.4.A. MINUTES Parks and Recreation Board Meeting [6:00 pm] - Wednesday, January 8, 2025 Haslet Community Center, 105 Main Street MEMBERS Serge Richard, Cindy Laird, Sarah Nembu, Chuck Fiedler, Dayna Horak, and PRESENT: Matthew Clark MEMBERS Stephanie Grace ABSENT: STAFF Katrina White, Admin and Steven Harvey, Fire Marshall PRESENT: 1. CALL TO ORDER AND ANNOUNCE A QUORUM PRESENT Board Chair Nembu called the meeting to order and announced a quorum present at 6:07 pm. 2. CITIZENS PARTICIPATION AND COMMENTS An opportunity for citizens to address the Board on matters which are on the agenda or are not scheduled for consideration (non-agenda items). The Texas Open Meetings Act prohibits deliberation by the Board of any subject which is not on the posted agenda, therefore the Board will not be able to discuss or take action on items not listed on this agenda, other than to make statements of specific factual information or to recite existing policy in response to the inquiry. NOTE: In order to address the Board during this time, or later in the meeting for any item that is scheduled on the agenda, please complete, and submit a speaker card to City Secretary prior to the start of the meeting. The presiding officer may ask the speaker to hold comments on agenda items until that agenda item is reached. 3. ITEMS OF COMMUNITY INTEREST Any expressions of thanks, congratulations, or condolence; information regarding holiday schedules; honorary recognitions of city officials, employees or citizens; reminders about upcoming events sponsored by the city or other entity that is to be attended by a city official or employee; and announcements involving imminent threats to the public health and safety. 3.A. May 3, 2025 Election - The first day to file an application for a place on the May 3, 2025 General Election ballot is Wednesday, January 15, 2025. The Office of Mayor, Council Member Place 2, and Council Member Place 4 will be on the ballot. 3.B. Haslet is Hiring - The City has the following positions posted: • Building Inspector • City Secretary • Code Enforcement Officer • Parks and Grounds Crew Leader Please visit Employment Opportunities to apply. Page 4 of 9  Agenda Item #4.4.A. City of Haslet Parks and Recreation Board Meeting Minutes January 8, 2025 Page 2 of 3 4. CONSENT AGENDA Consent items are considered being of a routine nature by The Parks and Recreation Board and may require only limited discussion. Any Board Member may request that items be removed from the consent agenda and be considered separately for the purpose of discussion and voting. 4.A. Discuss, consider and act to approve the November 13, 2024 Meeting Minutes 4.B. Discuss, consider and act to approve the November 2024 and December 2024 Finance Reports PARKS-1-2025 Moved by Cindy Laird Seconded by Serge Richard Motion to approve the consent agenda as presented. Ayes: Serge Richard, Cindy Laird, Sarah Nembu, Chuck Fiedler, Dayna Horak, and Matthew Clark APPROVED 6-0 5. ACTION ITEMS ON EXPENDITURES AND PLANNING OF FUTURE EVENTS 5.A. Easter Egg Hunt - April 12, 2025 - No action taken 5.B. Memorial Day Celebration - May 27, 2024, 10 am - No action taken 5.C. Fireworks/Independence Day Event - June 27, 2025 - No action taken 6. ACTION ITEMS 6.A. Discuss, consider and act regarding a 2024 Community Service Award PARKS-2-2025 Moved by Dayna Horak Seconded by Cindy Laird Motion to recognize Nancy Garner (Mrs. Claus) with a plaque, for the 2024 Community Service Award Ayes: Serge Richard, Cindy Laird, Sarah Nembu, Chuck Fiedler, Dayna Horak, and Matthew Clark APPROVED 6-0 6.B. Discuss, consider and act regarding the renovation of the Veterans Memorial Garden Update from the Veterans Memorial Garden Committee; seeking bids for hardscape plan No action taken Page 5 of 9  Agenda Item #4.4.A. City of Haslet Parks and Recreation Board Meeting Minutes January 8, 2025 Page 3 of 3 7. DISCUSSION REGARDING UPDATES AT CITY PARKS 7.A. Gammill Park - Kompan completed the install of the new playground. 7.B. Community Park 7.C. Veterans Memorial Garden 8. FUTURE AGENDA ITEMS  Christmas in the Park, December 6, 2025  Christmas in the Park, 2024 - lessons learned  Movie in the Park 9. ADJOURN Meeting adjourned at 6:52 pm. _____________ APPROVED: SARAH NEMBU, CHAIR DATE ATTEST: KATRINA WHITE, ADMIN/SPECIAL _____________ EVENTS COORDINATOR DATE Page 6 of 9  Agenda Item #4.4.B. Parks and Recreation Board AGENDA ITEM REPORT MEETING: Parks and Recreation Board - 12 Feb 2025 CONTACT: Tracy Moruri, Staff Accountant DEPARTMENT: Finance SUBJECT: Discuss, consider and act regarding January 2025 financial statement ATTACHMENTS: January 2025 Parks Monthly Budget Reports Page 7 of 9  Agenda Item #4.4.B. CITY OF HASLET PARK BOARD 33.33% OF THE YEAR LAPSED INTERIM FINANCIAL REPORT FUNDS FISCAL YEAR 2024-2025 JANUARY 2024 Percent of Budget ACCT# DESCRIPTION Annual Adopted Budget Month Actual YTD Actual Realized PARK BOARD FUND 04 Beginning Resources $ 206,948 $ - $ 206,948 $ - GENERAL REVENUE AND TRANSFERS 04-5600 Interest Income $ 650 $ - $ 1,563 240.46% 04-5700 Park Fund Contributions from Water Bills $ 11,000 $ 1,082 $ 4,263 38.75% 04-5841 Matching Transfer from General Fund $ 11,000 $ 1,082 $ 4,263 38.75% 04-5842 Transfer from Vet Memorial $ - $ - $ - 0.00% 04-5800 Transfers from General Fund $ 62,400 $ - $ 62,400 100.00% 04-5740 Community Outreach Rev $ 3,500 $ 445 $ 1,060 30.29% 04-5750 Memory Lane Revenue $ 50 $ - 0.00% Total General Revenue & Transfers $ 88,600 $ 2,609 $ 73,549 83.01% PARK EVENT REVENUE & SPONSORSHIPS 04-5735 Christmas in the Park $ 9,000 $ (2,150) $ 1,715 19.06% 04-5730 Easter Egg Hunt $ 3,500 $ - $ - 0.00% 04-5755 Movie in the Park $ 1,000 $ - $ - 0.00% 04-5760 Haslet Hustle $ 5,000 $ - $ - 0.00% 04-5785 4th of July $ 5,500 $ - $ - 0.00% 04-5999 Miscellaneous Income $ - $ - $ - 0.00% Total Event Revenue & Sponsorships $ 24,000 $ (2,150) $ 1,715 7.15% TOTAL REVENUES $ 112,600 $ 459 $ 75,264 66.84% GENERAL EXPENSES 04-7870-01 City Signs & Decorations $ 20,000 $ 98 $ 3,524 17.62% 04-8526-01 Advertising $ 1,000 $ - $ - 0.00% 04-8900-01 R & M Equipment $ 1,500 $ - $ - 0.00% 04-9920-01 Tree Fund $ 1,500 $ - $ - 0.00% 04-9015-01 Community Outreach $ 7,000 $ 600 $ 1,100 15.71% Total General Expenses $ 31,000 $ 698 $ 4,624 14.92% EVENT EXPENSES 04-7811-01 Local Entertainment $ 2,250 $ 445 $ 445 19.78% 04-7825-01 Christmas in the Park $ 25,000 $ 1,587 $ 2,678 10.71% 04-7830-01 Easter Egg Hunt $ 4,000 $ - $ - 0.00% 04-7855-01 Movie in the Park $ 1,200 $ - $ - 0.00% 04-7865-01 Haslet Hustle $ 5,000 $ - $ - 0.00% 04-9007-01 4th of July $ 45,000 $ 687 $ 687 1.53% Total Event Expenses $ 82,450 $ 2,719 $ 3,810 4.62% TOTAL EXPENSES $ 113,450 $ 3,417 $ 8,434 7.43% Ending Resources $ 206,098 $ 273,778 Page 8 of 9  Agenda Item #4.4.B. CITY OF HASLET PARK BOARD 33.33% OF THE YEAR LAPSED INTERIM FINANCIAL REPORT FUNDS FISCAL YEAR 2024-2025 JANUARY 2024 Percent of Budget ACCT# DESCRIPTION Annual Adopted Budget Month Actual YTD Actual Realized CITY PARKS IMPROVEMENT FUND 15 Beginning Resources $ 756,502 $ - $ 756,502 $ - REVENUES 15-5600 Interest Income $ 12,000 $ - $ 4,416 36.80% 15-5790 Park Fund Development Fee $ 200,000 $ 10,500 $ 42,693 21.35% TOTAL REVENUES $ 212,000 $ 10,500 $ 47,109 22.22% EXPENSES 15-7800-01-00 Assessment & Feasibility Study 70,000 $ - $ - 15-7820-01 Gammill Fall Zone $ 70,000 $ 39,009 $ 39,009 0.00% 15-7845-01 Community Park Projects $ 690,000 $ 10,000 $ 12,450 1.80% TOTAL EXPENSES $ 830,000 $ 49,009 $ 51,459 6.20% Ending Resources $ 138,502 $ 752,152 Page 9 of 9