Board of Commissioners Meetings

A Special Called Regular October 8, 2012 A special called meeting of the Board of Commissioners of the City of Henderson, Kentucky, was held on Monday, October 8, 2012, at 5:30 p.m., prevailing time, in the third floor Assembly Room located in the Municipal Center Building at 222 First Street, Henderson, Kentucky. INVOCATION was given by Mr. Tom Williams, HWU Director of Engineering, and Mayor Steve Austin led the assemblage in the recitation of the Pledge of Allegiance to our American Flag. ________________________ There were present Mayor Steve Austin presiding: PRESENT: Commissioner Robert M. (Robby) Mills Commissioner Mike Farmer Commissioner Alan C. Taylor Commissioner Robert N. Pruitt _______________________ ALSO IN ATTENDANCE INCLUDED: Mr. Russell R. Sights, City Manager Mr. William (Buzzy) Newman, Assistant City Manager Mr. Randall Redding, Acting City Attorney Mrs. Carolyn Williams, City Clerk Mr. Danny Froehlich, Fire Chief Mr. Connie Galloway, Human Resources Director Mr. Robert Gunter, Finance Director Mr. David Pillar, Police Major Ms. Abby Black, Police Officer Mr. Tom Williams, HWU Chief Engineer Mr. Bob Hoagland, Retired Teacher Mrs. Rebecca Hudson-Brown, Retired Teacher Mrs. Yvonne Peacock, Retired Teacher Ms. Betty Robards, Retired Teacher Mr. Tom Davis Mr. Frank Boyett, The Gleaner _________________________ PROCLAMATION: “RETIRED TEACHERS WEEK” MAYOR AUSTIN proclaimed October 15-21 as “Retired Teachers Week” and urge all citizens of this community to join us in recognizing the valuable contributions made by the retired teachers of our community. Bob Hoagland, Yvonne Peacock, Betty Robards, and Rebecca Hudson-Brown were in attendance to receive the proclamation. ________________________ APPROVAL OF CONSENT AGENDA: MAYOR AUSTIN asked Carolyn Williams, City Clerk, to read the following item included on the Consent Agenda: Minutes: September 25, 2012, Regular Meeting MOTION by Commissioner Mills, seconded by Commissioner Pruitt, to approve the item on the Consent Agenda as enumerated.  A Special Called Regular October 8, 2012 The vote was called. On roll call, the vote stood: Commissioner Taylor ---------------- Aye: Commissioner Mills ----------------- Aye: Commissioner Farmer --------------- Aye: Commissioner Pruitt ----------------- Aye: Mayor Austin ------------------------- Aye: ______________________________ ORDINANCE 29-12: FIRST READING ORDINANCE AMENDING CHAPTER 7, BUILDINGS AND BUILDING REGULATIONS, SECTION 7-185. PENALTY ARTICLE V, PROPERTY MAINTENANCE CODE OF THE CODE OF ORDINANCES FOR THE CITY OF HENDERSON On first reading of the Ordinance, it was moved by Commissioner Mills, seconded by Commissioner Taylor, that the Ordinance be adopted. DISCUSSION WAS HELD. VERBATIM DISCUSSION IS ON TAPE OF THIS MEETING. The vote was called. On roll call, the vote stood: Commissioner Taylor ---------------- Aye: Commissioner Mills ----------------- Aye: Commissioner Farmer --------------- Aye: Commissioner Pruitt ----------------- Aye: Mayor Austin ------------------------- Aye: WHEREUPON Mayor Austin declared the ordinance adopted on its first reading and ordered that it be presented for a second reading at a meeting of the Board of Commissioners ______________________________ RESOLUTION NO. 92-12 RESOLUTION APPROVING AMENDED AND RESTATED INTERLOCAL COOPERATION AGREEMENT BETWEEN THE CITY OF HENDERSON, HENDERSON COUNTY, WEBSTER COUNTY, AND UNION COUNTY WHICH ESTABLISHES A SOLID WASTE RECYCLING ALLIANCE WITH TRI-COUNTY RECYCLING ALLIANCE, INC., AS THE ADMINISTERING AGENCY MOTION by Commissioner Taylor, seconded by Commissioner Mills, to adopt the resolution approving amended and restated Interlocal Cooperation Agreement between the City of Henderson, Henderson County, Webster County, and Union County which establishes a Solid Waste Recycling Alliance with Tri-County Recycling Alliance, Inc., as the administering agency. The vote was called. On roll call, the vote stood: Commissioner Taylor ---------------- Aye: Commissioner Mills ----------------- Aye: Commissioner Farmer --------------- Aye: Commissioner Pruitt ----------------- Aye: Mayor Austin ------------------------- Aye:  A Special Called Regular October 8, 2012 WHEREUPON Mayor Austin declared the Resolution adopted, affixed his signature and the date thereto, and ordered that the same be recorded /s/ Steve Austin Steve Austin, Mayor ATTEST: October 8, 2012 Carolyn Williams, City Clerk _________________________ RESOLUTION NO. 93-12 RESOLUTION APPROVING AN INTER-FUND LOAN IN AN AMOUNT NOT TO EXCEED $222,000 BETWEEN THE CITY OF HENDERSON’S GENERAL FUND AND THE CITY OF HENDERSON’S SANITATION FUND, WITHOUT INTEREST, AND REQUIRING REPAYMENT OF THE LOAN OVER A PERIOD NOT TO EXCEED FORTY-EIGHT (48) MONTHS MOTION by Commissioner Mills, seconded by Commissioner Farmer, to adopt the resolution approving an inter-fund loan in the amount of $222,000 between the General fund and the Sanitation Fund for the purchase of a track loader for the landfill. The vote was called. On roll call, the vote stood: Commissioner Taylor ---------------- Aye: Commissioner Mills ----------------- Aye: Commissioner Farmer --------------- Aye: Commissioner Pruitt ----------------- Aye: Mayor Austin ------------------------- Aye: WHEREUPON Mayor Austin declared the Resolution adopted, affixed his signature and the date thereto, and ordered that the same be recorded /s/ Steve Austin Steve Austin, Mayor October 8, 2012 ATTEST: Carolyn Williams, City Clerk _____________________________ CITY MANAGER’S REPORT: Mr. Sights announced that there was no work session scheduled for October 16, 2012, unless a member of the Commission had something in mind. _____________________________ COMMISSIONER’S REPORT: COMMISSIONER PRUITT stated that he had asked for information at the last meeting, and had not received an answer, confirming how close to a million dollars the Board had switched to the health insurance. MR. SIGHTS responded that there was a memo in his mail basket and asked if he had checked his mailbox. COMMISSIONER PRUITT continued by asking if Mrs. Galloway “were these actual numbers, the MedBen proposal number that maybe was doing that night?” “We’re looking for the night of the MedBen proposal work session that she laid out all the numbers and, I’m getting old but I thought it came close to a million dollars or that it was at least in the nine hundred and some thousands. “I kind of thought we were closer to a  A Special Called Regular October 8, 2012 million dollars, I was just trying to get some hard numbers since nobody can come up with them.” “Do I have to go all the way back and research it and get it myself?” MR. SIGHTS reminded Commissioner Pruitt that “we have run the current numbers, regardless of what was said. You asked Mr. Gunter, Finance Director, to pull the numbers out of his computer and I wanted to get accurate numbers and I thought that the Board agreed that that was what you wanted.” Commissioner Pruitt replied that to go ahead and give him the report and he would read it later. MRS. GALLOWAY explained that all employees now will pay a total of $407,611.76 in premiums for 2012. The Health Reimbursement Arrangement (HRA) dollars plus 2012 Waiver HRA dollars were increased to a total of $597,500 for 2012. Total Premiums – Paid by All Employees $407,611.76 Total HRA Dollars (provided by the City) $597,500.00 TOTAL ($189,888.24) COMMISSIONER PRUITT said “but those are not the numbers I’m talking about. Here’s what you need to say: We were paying something like $16,000 per person for a city employees and we had our projections by MedBen and when we took the prescription plan and did all that, you know that we raised it, all the prescription plan and we did triple this, out of pocket and we did all of this. The projections that she told us, and we accepted and approved almost everything she said was almost $900,000. So that’s the number I was really looking at. These numbers here, I already know what these numbers here are saying but all I want to know is, is everybody afraid to say what that woman said that night, you were here?” She projected that we (the city) would save almost a million dollars if we did those things that we did and we did those things. Now all of a sudden we got other numbers, paying premiums here and there. That’s not the numbers I need. The numbers that I know we went through and had those work sessions was going to add up, even Frank Boyett put up and his lowest figure was almost $818,000 so that figure is a lot of hundreds of thousands off. COMMISSIONER PRUITT stated that this commission has become somewhat of elusive games and numbers and figures and you can’t get the right numbers and the ones you’re really looking for nobody wants to speak about. We are going to have an election. COMMISSIONER TAYLOR explained “that he was a little confused that somebody gets to speak for him. I happen to have read the information and I see here that the savings to the City has nothing to do with the cost to city employees that keeps being brought up. This fictitious made up false number of savings to the city budget. When you look at the numbers that were provided, that he did not take time to read, you’ll see the city employees were not out anything basically. I wish some people would pay attention about what’s going on and deal with the business at hand.” MAYOR AUSTIN said that “I thought that the question last week, as I heard it and as I understood it, was exactly what staff put together. _________________________ APPOINTMENT: CITY UTILITY COMMISSION LIN SHANNON TO FULL UNEXPIRED TERM OF MIKE VICKERS – TERM TO EXPIRE JUNE 1, 2013 MOTION by Commissioner Farmer, seconded by Commissioner Taylor, to appoint Lin Shannon to fill the unexpired term of Mike Vickers on the City Utility Commission.  A Special Called Regular October 8, 2012 The vote was called. On roll call, the vote stood: Commissioner Taylor ---------------- Aye: Commissioner Mills ----------------- Aye: Commissioner Farmer --------------- Aye: Commissioner Pruitt ----------------- Aye: Mayor Austin ------------------------- Aye: ____________________________ EXECUTIVE SESSION: LITIGATION MOTION by Commissioner Farmer, seconded by Commissioner Mills, to go into Executive Session pursuant to the provisions of KRS 61.810(1)(c) for discussions of proposed or pending litigation against or on behalf of the public agency. The vote was called. On roll call, the vote stood: Commissioner Taylor ---------------- Aye: Commissioner Mills ----------------- Aye: Commissioner Farmer --------------- Aye: Commissioner Pruitt ----------------- Aye: Mayor Austin ------------------------- Aye: ____________________________ MEETING RECONVENE: MOTION by Commissioner Farmer, seconded by Commissioner Mills, the Board of Commissioners reconvened in regular session. The vote was called. On roll call, the vote stood: Commissioner Taylor ---------------- Aye: Commissioner Mills ----------------- Aye: Commissioner Farmer --------------- Aye: Commissioner Pruitt ----------------- Aye: Mayor Austin ------------------------- Aye:  A Special Called Regular October 8, 2012 MEETING ADJOURN: MOTION by Commissioner Taylor, seconded by Commissioner Mills, to adjourn the meeting. The vote was called. On roll call, the vote stood: Commissioner Taylor ---------------- Aye: Commissioner Mills ----------------- Aye: Commissioner Farmer --------------- Aye: Commissioner Pruitt ----------------- Aye: Mayor Austin ------------------------- Aye: _______________________________ WHEREUPON: Mayor Austin declared the meeting adjourned. ___________________________ Steve Austin, Mayor October 23, 2012 ATTEST: _______________________ Carolyn Williams, City Clerk