Board of Commissioners Meetings

A Regular May 14, 2013 A regular meeting of the Board of Commissioners of the City of Henderson, Kentucky, was held on Tuesday, May 14, 2013, at 5:30 p.m., prevailing time, in the third floor Assembly Room located in the Municipal Center Building at 222 First Street, Henderson, Kentucky. INVOCATION was given by Father Larry McBride, Holy Name Catholic Church, and then Mayor Austin led the assemblage in the recitation of the Pledge of Allegiance to our American Flag. ________________________ There were present Mayor Steve Austin presiding: PRESENT: Commissioner Jan Hite Commissioner Robert N. Pruitt Commissioner Tom Davis Commissioner Robert M. (Robby) Mills _______________________ ALSO IN ATTENDANCE INCLUDED: Mr. Russell R. Sights, City Manager Mrs. Dawn Kelsey, City Attorney Mrs. Carolyn Williams, City Clerk John C. Reed, Police Chief Major Dave Piller, Police Department Mr. Curt Freeze, Assistant Executive Director, Henderson City-County Planning Commission Ms. Tammy Willett, Community Development Specialist Mr. Bruce Shipley, HWU General Manager Mr. Leason Neel, HWU Chief Financial Officer Ms. Morganna Stanley, Assistant Superintendent for Administration Mr. Tim Mahone, Ambulance Service Director Ms. Morgan Hite Mr. Aiden Hite Mr. Jerry Summers, Police Reserve Officer Mr. Frank Boyett, The Gleaner ____________________________ PROCLAMATION: “EMERGENCY MEDICAL SERVICES WEEK” MAYOR AUSTIN proclaimed the week of May 19-25, 2013, as Emergency Medical Services Week” in Henderson, Kentucky. ____________________________ APPROVAL OF CONSENT AGENDA: MAYOR AUSTIN asked Carolyn Williams, City Clerk, to read the following items included on the Consent Agenda: Minutes: May 14, 2013, Regular Meeting Resolutions: Resolution No. 43-13 Authorizing the Submission of the 2013- 2014 CDBG Action Plan to the United States Department of Housing and Urban Development  A Regular May 14, 2013 Resolution No. 44-13 Approving Addendum to the Memorandum of Understanding Between the City of Henderson and Henderson Water and Sewer commissioner Regarding the Position of Safety Coordinator Resolution No. 48-13 Authorizing the Submittal of Grant Application to United States Department of Justice Under the Community Oriented Policing Services (COPS) Hiring Program (CHP) in the Amount of $191,208.60. Motion by Commissioner Davis, seconded by Commissioner Mills to approve the items on the Consent Agenda. The vote was called. On roll call, the vote stood: Commissioner Pruitt ----------------- Aye: Commissioner Davis ----------------- Aye: Commissioner Mills ----------------- Aye: Commissioner Hite ----------------- Aye: Mayor Austin ------------------------- Aye: Commissioner Davis commended Ms. Tammy Willett for her good work on the 2013-14 CDBG Action Plan. ____________________________ ORDINANCE 15-13: FIRST READING ORDINANCE REGARDING BOOTHS, CONCESSIONS, CARNIVALS FOR THE SALE OF MERCHANDISE ON STREETS ORDINANCE AMENDING CHAPTER 20, ARTICLE I, IN GENERAL, SECTIONS 20-7, OF THE CODE OF ORDINANCES OF THE CITY OF HENDERSON, KENTUCKY On first reading of the Ordinance, it was moved by Commissioner Davis, seconded by Commissioner Pruitt, that the Ordinance be adopted. Mr. Russell R. Sights, City Manager, thanked Mrs. Dawn Kelsey, City Attorney, for her due diligence in recognizing that this ordinance was out of date. Mrs. Kelsey explained that when the Board approved the Special Events Permit ordinance, it allowed organizations or persons to actually institute a carnival or put articles on the street for sale. To make sure that the City is not in conflict, a special event permit pursuant to Sec. 17-49 of Henderson’s Code of Ordinances, must be obtained and be in compliance with the terms of their special event permit. The vote was called. On roll call, the vote stood: Commissioner Pruitt ----------------- Aye: Commissioner Davis ----------------- Aye: Commissioner Mills ----------------- Aye: Commissioner Hite ----------------- Aye: Mayor Austin ------------------------- Aye: WHEREUPON Mayor Austin declared the Ordinance adopted on its first reading and ordered that it be presented for a second reading at a meeting of the Board of Commissioners.  A Regular May 14, 2013 ORDINANCE 16-13: FIRST READING ORDINANCE REGARDING ANNEXATION ORDINANCE ANNEXING CERTAIN UNINCORPORATED TERRITORY TO THE CITY OF HENDERSON, KENTUCKY, BEING LOCATED AT 5741 AIRLINE ROAD IN HENDERSON COUNTY, CONTAINING 15.676 ACRES, MORE OR LESS, OWNED BY BECK’S SUPERIOR HYBRIDS On first reading of the Ordinance, it was moved by Commissioner Hite, seconded by Commissioner Pruitt, that the Ordinance be adopted. The vote was called. On roll call, the vote stood: Commissioner Pruitt ----------------- Aye: Commissioner Davis ----------------- Aye: Commissioner Mills ----------------- Aye: Commissioner Hite ----------------- Aye: Mayor Austin ------------------------- Aye: WHEREUPON Mayor Austin declared the Ordinance adopted on its first reading and ordered that it be presented for a second reading at a meeting of the Board of Commissioners. ____________________________ RESOLUTION NO. 45-13 RESOLUTION GRANTING PROPERTY REASSESSMENT MORATORIUM FOR HAMILTON FAMILY PROPERTIES, LLC, FOR PROPERTY LOCATED AT 110 NORTH MAIN STREET, HENDERSON, KY Motion by Commissioner Mill, seconded by Commissioner Pruitt, to adopt a resolution granting a property reassessment moratorium for Hamilton Family Properties, for property located at 110 North Main Street. The vote was called. On roll call, the vote stood: Commissioner Pruitt ----------------- Aye: Commissioner Davis ----------------- Aye: Commissioner Mills ----------------- Aye: Commissioner Hite ----------------- Aye: Mayor Austin ------------------------- Aye: WHEREUPON Mayor Austin declared the Resolution adopted, affixed his signature, and the date thereto, and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor May 14, 2013 ATTEST: Carolyn Williams, City Clerk __________________________ RESOLUTION NO. 46-13 RESOLUTION APPROVING APPLICATION FOR A COMMUNITY PARTNERSHIP GRANT TO BIKES BELONG COALITION IN THE TOTAL AMOUNT OR $9,732.00  A Regular May 14, 2013 Motion by Commissioner Hite, seconded by Commissioner Pruitt, to adopt the resolution approving submission of an application to the Bikes Belong Coalition under the Community Partnership Grant Program in the amount of $7,032.00; total project amount is $9,732.00. Commissioner Pruitt asked Ms. Willett if we were getting some of the fancy bike racks? Ms. Tammy Willett, Community Development Specialist, answered that Mr. Buzzy Newman, Assistant City Manager, would have information on that subject. She continued by stating that each bike rack would cost approximately $586.00. Commissioner Pruitt asked Commissioner Mills if the Bike Pathway Committee had thought about having a bike race in Henderson? Commissioner Mills said that a race had not been specifically addressed but other events have been considered. DISCUSSION WAS HELD. VERBATIM DISCUSSION IS ON TAPE OF THIS MEETING The vote was called. On roll call, the vote stood: Commissioner Pruitt ----------------- Aye: Commissioner Davis ----------------- Aye: Commissioner Mills ----------------- Aye: Commissioner Hite ----------------- Aye: Mayor Austin ------------------------- Aye: WHEREUPON Mayor Austin declared the Resolution adopted, affixed his signature, and the date thereto, and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor May 14, 2013 ATTEST: Carolyn Williams, City Clerk __________________________ RESOLUTION NO. 47-13 RESOLUTION APPROVING PURCHASE OF CAD (COMPUTER AIDED DISPATCH) SERVER FOR THE 911 EMERGENCY COMMUNICATIONS CENTER TO COLOSSUS, INC. D/B/A INTERACT PUBLIC SAFETY SYSTEMS, WINSTON- SALEM, NC AT THE STATE CONTRACT PRICE IN THE AMOUNT OF $22,295.00 Motion by Commissioner Pruitt, seconded by Commissioner Mills, to adopt the resolution authorizing the purchase of a CAD server for the 9-1-1 Emergency Communications Center from Colossus, Incorporated d/b/a InterAct Public Safety Systems in the Kentucky state contract price of $22,295.00. Mr. John Reed, Police Chief, explained that this item was to replace the current CAD server that is at an end of life status and there is no support for it anymore. This will update our server for our computer-aid dispatch. Chief Reed stated that eventually down the road there would be some technology changes that will probably require us to look at budgeting a newer system. Commissioner Hite asked if this system expense was shared with the county? Mayor Austin explained that the county and ambulance service share in this cost along with the city. The cost is based on the number of households served so the city pays 75%, and the county pays 25% of expense. The Mayor continued by saying that Mr. Robert Gunter, Finance Director, will be previewing the possibility of a new billing system for 911 that might be an advantage for us. A joint City-County meeting will be planned at that time.  A Regular May 14, 2013 DISCUSSION WAS HELD. VERBATIM DISCUSSION IS ON TAPE OF THIS MEETING The vote was called. On roll call, the vote stood: Commissioner Pruitt ----------------- Aye: Commissioner Davis ----------------- Aye: Commissioner Mills ----------------- Aye: Commissioner Hite ----------------- Aye: Mayor Austin ------------------------- Aye: WHEREUPON Mayor Austin declared the Resolution adopted, affixed his signature, and the date thereto, and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor May 14, 2013 ATTEST: Carolyn Williams, City Clerk __________________________ CITY MANAGER’S REPORT: MR. RUSSELL R. SIGHTS, CITY MANAGER, announced that the May 20, 2013, Work Session was cancelled. He asked the Board if they would prefer to review the staff transportation recommendations for KYTC Unscheduled Needs Project just before beginning discussions on the 2013-14 Draft Operating Budget on May 21, 2013, Work Session? Mr. Sights continued by saying that we advertised the Second and Water Street lot for sale and only one proposal has come in, however, a part of the specifications were that the proposals would be ranked and the criteria was included in the specifications so that a possible bidder would know what they were going to be ranked on. Even though we have only one proposal, we still need to rank that project as far as how it relates to the points that would be spread against each category. I will ask three people on the staff side to participate being the City Attorney, Assistant City Manager, and me. I am also asking that a member of the Board of Commissioners be appointed to work with us on that project to look at the alternatives that we might have available. Mr. Mayor, we would like to ask for that appointment to the committee. Motion by Mayor Austin to appoint Mayor Pro Tem Jan Hite to join that committee. Seconded by Commissioner Robby Mills, and without objection was approved by the Board of Commissioners. ___________________________ COMMISSIONER’S REPORTS: Commissioner Pruitt asked Chief Reed “about two weeks ago a group of South Middle School kids visited the Police Station.” Chief Reed explained that they have a Youth Citizen Academy. Commissioner Pruitt said that he has never seen kids so excited about their involvement. He thanked Chief Reed for the program. ____________________________ Commissioner Davis congratulated Mr. Scott Davis recently named our Distinguished Citizen of the Year by the Chamber of Commerce. He offered an open invitation to the community for our memorial day service in Central Park at 10 a.m. on May 27, 2013. More than 4,100 crosses will be up by that time. Thanks to Melody and Forrest Schrader for donating property for the east end community garden. We also enjoyed a fish dinner on behalf of the transportation department at the school system and  A Regular May 14, 2013 it was great to award people who are entrusted with the safety of our children when riding the school buses. __________________________ Mayor Austin agreed that the war memorial service was one of the greatest things that this community offers along with the crosses. Try to go by the East End Community Park at 1016 Washington Street. Commissioner Mills added that a $10,000 2-year grant from the Welborn Foundation had been approved. __________________________ Mayor Austin added that he would welcome any ideas on new park board members under the Park Board’s new set up. _________________________ EXECUTIVE SESSION: REAL PROPERTY AND LITIGATION Motion by Commissioner Pruitt, seconded by Commissioner Davis, pursuant to provisions of KRS 61.810(1)(b) for deliberations on the future acquisition or sale of real property by a public agency located in the area of Washington Street to Twelfth Street; from Water Street/Merritt Drive to Green Street, only when publicity would be likely to affect the value of a specific piece of property to be acquired for public use or sold by public agency. Also, pursuant to provisions of KRS 61.810(1)(c) for discussions of proposed or pending litigation against or on behalf of the public agency. The vote was called. On roll call, the vote stood: Commissioner Pruitt ----------------- Aye: Commissioner Davis ----------------- Aye: Commissioner Mills ----------------- Aye: Commissioner Hite ----------------- Aye: Mayor Austin ------------------------- Aye: _______________________________ MEETING RECONVENE: Motion by Commissioner Pruitt, seconded by Commissioner Hite, the Board of Commissioners reconvened in regular session. The vote was called. On roll call, the vote stood: Commissioner Pruitt ----------------- Aye: Commissioner Davis ----------------- Aye: Commissioner Mills ----------------- Aye: Commissioner Hite ----------------- Aye: Mayor Austin ------------------------- Aye: _______________________________ MEETING ADJOURN: MOTION by Commissioner Davis, seconded by Commissioner Mills, for the meeting to adjourn. The vote was called. On roll call, the vote stood: Commissioner Pruitt ----------------- Aye: Commissioner Davis ----------------- Aye: Commissioner Mills ----------------- Aye: Commissioner Hite ----------------- Aye: Mayor Austin ------------------------- Aye:  A Regular May 14, 2013 WHEREUPON: Mayor Austin declared the meeting adjourned at approximately 6:30 p.m. ___________________________ Steve Austin, Mayor May 28, 2013 ATTEST: _______________________________ Carolyn Williams, City Clerk