Board of Commissioners Meetings

228 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Special Called Meeting on December 27, 2016 A special called meeting of the Board of Commissioners of the City of Henderson, Kentucky, was held on Tuesday, December 27, 2016, at 5:00 p.m., prevailing time, in the third floor Assembly Room located in the Municipal Center Building at 222 First Street, Henderson, Kentucky. INVOCATION was given by Commissioner Robert M. Mills, followed by recitation of the Pledge of Allegiance to our American Flag. There were present Mayor Steve Austin presiding: PRESENT: Commissioner Jan Hite Commissioner Robert M. (Robby) Mills Commissioner X R. Royster, III ABSENT: Commissioner Jesse Johnston, IV ALSO PRESENT: Mr. Russell R. Sights, City Manager Mrs. Dawn Kelsey, City Attorney Ms. Maree Collins, City Clerk Mr. William L. Newman, Jr. Assistant City Manager Mrs. Donna Stinnett, Public Information Officer Mr. Robert Gunter, Finance Director Mr. John Stier, Accounting Manager Mr. Charles Stauffer, Police Chief Members of the HPD Mrs. Connie Galloway, Human Resources Director Mr. Scott Foreman, Fire Chief Members of the HFD Mr. Mac Neel, Myriad CPA Group Mr. Bill Stevens, WSON Ms. Darlene Hawkins, WSON Ms. Laura Acchiardo, the Gleaner Mr. Mike Richardson, Police Reserve Officer ________________________ PROCLAMATION: “WSON Radio Day” – 75th Anniversary MAYOR AUSTIN presented the proclamation for WSON Radio’s 75th Anniversary and expressed his appreciation to the staff and owners of WSON for keeping our citizens informed with daily news, weather, sports and local events. MR. BILL STEVENS, News Director, and MS. DARLENE HAWKINS, General Manager, were in attendance to accept the proclamation on behalf of owner Ed Henson and all the WSON staff. Mr. Stevens indicated that it is a pleasure serving Henderson all these years and that they look forward to at least another 75 years of serving the community. ________________________ APPROVAL OF CONSENT AGENDA: MAYOR AUSTIN asked the City Clerk to read the Consent Agenda. Minutes: December 12, 2016, Called Meeting Resolutions: 61-16: Resolution Originating a Text Amendment Pursuant to KRS 100.211 to Amend Article XXXI, Audubon Residential District Purposes, Section 31.07, Signage, and Article XXXII, Audubon  229 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Special Called Meeting on December 27, 2016 Commercial District Purposes, Section 32.07, Signage to the City of Henderson Zoning Regulations Motion by Commissioner X R. Royster, seconded by Commissioner Robert M. Mills, to approve the item on the Consent Agenda as presented. The vote was called. On roll call, the vote stood: Commissioner Johnston --- Absent: Commissioner Hite -------- Aye: Commissioner Royster ---- Aye: Commissioner Mills ------- Aye: Mayor Austin --------------- Aye: WHEREUPON, Mayor Austin declared the consent agenda items approved. /s/ Steve Austin Steve Austin, Mayor ATTEST: December 27, 2016 Maree Collins, City Clerk ________________________ ORDINANCE NO. 47-16: SECOND READ ORDINANCE RELATING TO PAY PLAN ORDINANCE ADOPTING AMENDED JOB CLASSIFICATION AND PAY PLAN FOR THE CITY OF HENDERSON WHICH RECLASSIFIES THE JOB CLASSIFICATION AND PAY PLAN FOR THE SUPPRESSION PERSONNEL AND STAFF OFFICERS OF THE FIRE DEPARTMENT AND MERGES IT WITH THE POLICE DEPARTMENT SWORN OFFICERS JOB CLASSIFICATION AND PAY PLAN, TO BE KNOWN AS THE HAZARDOUS DUTY PAY PLAN WITHIN THE CITY OF HENDERSON’S JOB CLASSIFICATION AND PAY PLAN WITH EFFECTIVE DATE OF ORDINANCE OF JANUARY 2, 2017 MOTION by Commissioner Jan Hite, seconded by Commissioner X R. Royster, that the ordinance be adopted. The vote was called. On roll call, the vote stood: Commissioner Johnston --- Absent: Commissioner Hite -------- Aye: Commissioner Royster ---- Aye: Commissioner Mills ------- Aye: Mayor Austin --------------- Aye: WHEREUPON, Mayor Austin declared the ordinance adopted, affixed his signature and the date thereto and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor ATTEST: December 27, 2016 Maree Collins, City Clerk ________________________ ORDINANCE NO. 48-16: SECOND READ ORDINANCE AMENDING EMPLOYEE MANUAL ORDINANCE AMENDING ARTICLE 136-TRANSFER POLICY, ARTICLE 152- ANNUAL PERFORMANCE EVALUATION POLICY, ARTICLE 212-ENTRANCE RATE OF PAY, ARTICLE 220-RATE OF PAY UPON JOB CLASSIFICATION CHANGE, ARTICLE 210- BASIC SALARY SCHEDULE, ARTICLE 214-PAY PLAN AND ARTICLE 216- PERFORMANCE PAY INCREASES FOR CIVIL SERVICE EMPLOYEES OF THE EMPLOYEE 230 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Special Called Meeting on December 27, 2016 MANUAL OF THE CITY OF HENDERSON MOTION by Commissioner X R. Royster, seconded by Commissioner Jan Hite, that the ordinance be adopted. COMMISSIONER HITE indicated that she would like confirmation that the language of Article 214.A(2) relating to an increase in pay upon completion of the one year probationary period with a passing evaluation score would not contradict the grade and step pay increase schedule if an employee were to promote to a higher grade/step within the probationary period. DAWN KELSEY, City Attorney, indicated that it would not contradict the plan schedule. The vote was called. On roll call, the vote stood: Commissioner Johnston --- Absent: Commissioner Hite -------- Aye: Commissioner Royster ---- Aye: Commissioner Mills ------- Aye: Mayor Austin --------------- Aye: WHEREUPON, Mayor Austin declared the ordinance adopted, affixed his signature and the date thereto and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor ATTEST: December 27, 2016 Maree Collins, City Clerk ________________________ ORDINANCE NO. 49-16: SECOND READ ORDINANCE AMENDING BUDGET AND APPROPRIATION ORDINANCE AN ORDINANCE AMENDING BUDGET AND APPROPRIATION ORDINANCE FOR THE FISCAL YEAR COMMENCING JULY 1, 2016 AND ENDING JUNE 30, 2017 FOR THE CITY OF HENDERSON, KENTUCKY MOTION by Commissioner Jan Hite, seconded by Commissioner X R. Royster, that the ordinance be adopted. The vote was called. On roll call, the vote stood: Commissioner Johnston --- Absent: Commissioner Hite -------- Aye: Commissioner Royster ---- Aye: Commissioner Mills ------- Aye: Mayor Austin --------------- Aye: WHEREUPON, Mayor Austin declared the ordinance adopted, affixed his signature and the date thereto and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor ATTEST: December 27, 2016 Maree Collins, City Clerk ________________________ ORDINANCE NO. 50-16: FIRST READ ORDINANCE AMENDING BUDGET AND APPROPRIATION ORDINANCE AN ORDINANCE AMENDING BUDGET AND APPROPRIATION ORDINANCE FOR THE FISCAL YEAR COMMENCING JULY 1, 2016 AND ENDING JUNE 30, 2017 FOR THE CITY OF HENDERSON, KENTUCKY  231 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Special Called Meeting on December 27, 2016 MOTION by Commissioner X R. Royster, seconded by Commissioner Jan Hite, that the ordinance be adopted. The vote was called. On roll call, the vote stood: Commissioner Johnston --- Absent: Commissioner Hite -------- Aye: Commissioner Royster ---- Aye: Commissioner Mills ------- Aye: Mayor Austin --------------- Aye: WHEREUPON, Mayor Austin declared the ordinance adopted on its first reading and ordered that it be presented for a second reading at a meeting of the Board of Commissioners. ________________________ PRESENTATION: FY 2016 Comprehensive Annual Financial Report MAC NEEL, Myriad CPA Group LLC, presented the FY2016 Comprehensive Annual Financial Report. He indicated that an audit is more than just the review of the City’s finances. An Audit Risk Assessment which includes control inventory and accounting records, quality of information provided, and monitoring, are all reviewed. Mr. Neel went on to say that overall the City is in a very healthy financial position when compared with communities surveyed by the National League of Cities. The General Fund Days Expenditure in the fund balance has increased to approximately 172.8 days, well above the recommended 90 days and also above the average of the National League of Cities survey. He continued that conversely the Gas Fund financials have a decrease in net position of $92,000 due to transfers to the General Fund of $1,400,000 and the Sanitation Fund has a deficit net position due to landfill closure costs that are determined by the consulting engineers. Approximately $2,800,000 or 67% of those costs have been set aside in investments to help fund closure costs. Once those funds are considered the Sanitation Fund had an increase of $92,000 for a breakeven year when the two proprietary funds are combined. Mr. Neel concluded that overall the City is in very good financial shape. Motion made by Commissioner Mills, seconded by Commissioner Royster to accept the Audit Committee recommendation to accept the Fiscal Year 2016 Comprehensive Annual Financial Report as presented. The vote was called. On roll call, the vote stood: Commissioner Johnston --- Absent: Commissioner Hite -------- Aye: Commissioner Royster ---- Aye: Commissioner Mills ------- Aye: Mayor Austin --------------- Aye: WHEREUPON, Mayor Austin declared the FY2016 Comprehensive Annual Financial Report accepted and adopted. ________________________ CITY MANAGER’S REPORT: RUSSELL R. SIGHTS, City Manager, reported that the next Board of Commissioners meeting is scheduled for 5:00 p.m. on Thursday, December 29th. ________________________ 232 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Special Called Meeting on December 27, 2016 MEETING ADJOURN: MOTION by Commissioner Robert M. Mills, seconded by Commissioner Jan Hite, to adjourn the meeting. The vote was called. On roll call, the vote stood: Commissioner Johnston --- Absent: Commissioner Hite -------- Aye: Commissioner Royster ---- Aye: Commissioner Mills ------- Aye: Mayor Austin --------------- Aye: WITHOUT OBJECTION, Mayor Austin declared the Meeting adjourned at approximately 6:50 p.m. ___________________________ ATTEST: Steve Austin, Mayor January 09, 2017 ______________________ Maree Collins, City Clerk