Board of Commissioners Meetings
Regular MeetingHenderson, KY · December 29, 2016
Minutes
233
CITY OF HENDERSON – RECORD BOOK
Record of Minutes of A Special Called Meeting on December 29, 2016
A special called meeting of the Board of Commissioners of the City of Henderson,
Kentucky, was held on Tuesday, December 29, 2016, at 5:00 p.m., prevailing time, in the third
floor Assembly Room located in the Municipal Center Building at 222 First Street, Henderson,
Kentucky.
INVOCATION was given by Mayor Austin, followed by recitation of the Pledge of
Allegiance to our American Flag.
There were present Mayor Steve Austin presiding:
PRESENT:
Commissioner Jesse Johnston, IV
Commissioner Jan Hite
Commissioner Robert M. (Robby) Mills
Commissioner X R. Royster, III
ALSO PRESENT:
Mr. Russell R. Sights, City Manager
Mrs. Dawn Kelsey, City Attorney
Ms. Maree Collins, City Clerk
Mr. William L. Newman, Jr. Assistant City Manager
Mrs. Donna Stinnett, Public Information Officer
Mr. Robert Gunter, Finance Director
Mr. Scott Foreman, Fire Chief
Mr. Mac Neel, Myriad CPA Group
Mr. Ron Jenkins
Ms. Laura Acchiardo, the Gleaner
Mr. Mike Richardson, Police Reserve Officer
________________________
ORDINANCE NO. 50-16: SECOND READ
ORDINANCE AMENDING BUDGET AND APPROPRIATION ORDINANCE
AN ORDINANCE AMENDING BUDGET AND APPROPRIATION ORDINANCE
FOR THE FISCAL YEAR COMMENCING JULY 1, 2016 AND ENDING JUNE 30, 2017
FOR THE CITY OF HENDERSON, KENTUCKY
MOTION by Commissioner X R. Royster, seconded by Commissioner Robert M. Mills,
that the ordinance be adopted.
The vote was called. On roll call, the vote stood:
Commissioner Johnston --- Aye:
Commissioner Hite -------- Aye:
Commissioner Royster ---- Aye:
Commissioner Mills ------- Aye:
Mayor Austin --------------- Aye:
WHEREUPON, Mayor Austin declared the ordinance adopted, affixed his signature and
the date thereto and ordered that the same be recorded.
/s/ Steve Austin
Steve Austin, Mayor
ATTEST: January 09, 2017
________________________
234
CITY OF HENDERSON – RECORD BOOK
Record of Minutes of A Special Called Meeting on December 29, 2016
CITY MANAGER’S REPORT:
RUSSELL R. SIGHTS, City Manager, expressed his appreciation to the Mayor and each
of the Commissioners for the cooperation and support that he and the staff have received over
these past two years and wished them only the best in their future endeavors.
________________________
COMMISSIONER’S REPORT:
COMMISSIONER JOHNSTON stated that it had been an honor serving the citizens of
Henderson and that he was proud of the accomplishments that were achieved over these past two
years.
COMMISSIONER HITE echoed the sentiment that she was very appreciative and
honored to have been able to serve the citizens of Henderson for the last four years and very
proud to call Henderson her home. She indicated that she was thankful for all of the support and
guidance that she received and appreciative of those that make the city run on a daily basis. She
stated that she believes this a great community and that she is very happy with the
accomplishments over the last four years.
COMMISSIONER ROYSTER thanked the voters of Henderson for giving him these two
years to work for them and thanked everyone at the dais and all of the city staff that helped over
the years. He then wished the incoming Commissioners all of the best.
COMMISSIONER MILLS indicated that while driving here tonight he was thinking of
how many times he has driven to a City Board of Commissioners meeting over 16 of the last 18
years and reflected upon all of the ups and downs of those years. He stated, “I think we have
done a lot more good than bad. It’s been an honor. It’s something I can look back at and know I
tried my hardest.” He expressed his pride in city leadership and wished the incoming
Commission well.
MAYOR AUSTIN presented each of the Commissioners with their name plate and
thanked them for their hard work and service to the community.
MEETING ADJOURN:
MOTION by Commissioner X R. Royster, seconded by Commissioner Jan Hite, to
adjourn the meeting.
The vote was called. On roll call, the vote stood:
Commissioner Johnston --- Aye:
Commissioner Hite -------- Aye:
Commissioner Royster ---- Aye:
Commissioner Mills ------- Aye:
Mayor Austin --------------- Aye:
WITHOUT OBJECTION, Mayor Austin declared the Meeting adjourned at
approximately 5:15 p.m.
___________________________
ATTEST: Steve Austin, Mayor
January 09, 2017
______________________
Maree Collins, City Clerk
Agenda
City of Henderson, Kentucky
NOTICE OF SPECIAL CALLED MEETING
FOR THURSDAY, DECEMBER 29, 2016
December 22, 2016
Commissioner Jan M. Hite
Commissioner Jesse L. Johnston IV
Commissioner Robert M. Mills
Commissioner X Robert Royster III
Dear Board Members:
Please take notice that as Mayor of the City of Henderson, Kentucky, I hereby call a special
called meeting of the Board of Commissioners on Thursday, December 29, 2016, at 5:00 p.m., in
the third floor assembly room, Municipal Center, 222 First Street, Henderson, Kentucky. The
purpose of this called meeting is for the following:
1. Invocation
2. Roll Call
3. Ordinances & Resolutions:
Second Readings: Ordinance Amending Budget and Appropriation
Ordinance, FY 2017
4. City Manager's Report
5. Commissioners' Reports
6. Adjournment
Respectfully,
Steve Austin, Mayor
A copy of the foregoing notice received and service thereof waived this 29th day of December,
2016.
Commissioner Jan M. Hite
Commissioner Jesse L. Johnston IV
Commissioner Robert M. Mills
Commissioner X Robert Royster III
City Commission Memorandum
16-281
December 22, 2016
TO: Mayor Steve Austin and the Board of Commissioners
FROM: Russell R. Sights, City Manager
SUBJECT: Amendment of 2017 Appropriation Ordinance
An item for consideration at the meeting of Thursday, December 29, 2016, is final
reading of an ordinance amending the Fiscal 201 7 Budget and Appropriation ordinance
for the fiscal year ending June 30, 2017.
Finance Department Memorandum 16-78, enclosed, reviews the changes in detail.
A summary of the General Fund changes are as follows:
lncrease/(Decrease}
Appropriation
General Fund: $96,000 $32,929,000
Fire Department
Aerial Apparatus $96,000
Your approval of the attached ordinance is requested.
c: Robert Gunter
FINANCE DEPARTMENT MEMORANDUM
16-78
December 14, 2016
TO: Russell Sights, City Manager
FROM: Robert Gunter, Finance Director
SUBJECT: Budget Amendment
The following amendment is requested for the fiscal 2017 budget. The revised budget
ordinance is attached.
General Fund - Fire Department: Additional appropriations in the amount of $96,000 for
the additional funding needed to cover the cost of the aerial apparatus for the fire
department. Proceeds will come from the general fund's reserves.
Current Proposed
Account# Description Budget Increase Budget
..
· 10-20-232-4601 Vehicles $ 1,046,0Q0.00_
~ Robert Gunter
Attachments
ORDINANCE NO.- - - -
ORDINANCE AMENDING BUDGET AND APPROPRIATION ORDINANCE
SUMMARY: AN ORDINANCE AMENDING BUDGET AND APPROPRIATION
ORDINANCE FOR THE FISCAL YEAR COMMENCING JULY 1,
2016 AND ENDING JUNE 30, 2017 FOR THE CITY OF
HENDERSON,KENTUCKY
WHEREAS, on June 18, 2016, the City of Henderson adopted its annual budget and
appropriation ordinance for the fiscal year commencing July 1, 2016 and ending June 30, 2017, being
Ordinance No. 21-16, and,
WHEREAS, on October 11, 2016, the City of Henderson amended its annual budget
and appropriation ordinance for the fiscal year commencing July 1, 2016 and ending June 30, 2017,
being Ordinance No. 33-16, and,
WHEREAS, on December 6, 2016, the City of Henderson amended its annual budget
and appropriation ordinance for the fiscal year commencing July 1, 2016 and ending June 30, 2017,
being Ordinance No. 39-16, and,
WHEREAS, on December 12, 2016, the City of Henderson amended its annual budget
and appropriation ordinance for the fiscal year commencing July 1, 2016 and ending June 30, 2017,
being Ordinance No. 43-16, and,
WHEREAS, on December 27, 2016, the City of Henderson amended its annual budget
and appropriation ordinance for the fiscal year commencing July 1, 2016 and ending June 30, 2017,
being Ordinance No. 49-16, and,
NOW, THEREFORE, BE IT ORDAINED by the City of Henderson, Kentucky, that
Ordinance No. 49-16 is amended as follows:
1.
GENERAL FUND
ADMINISTRATION $ 2,678,330 $ 2,678,330
FINANCE 2,349,210 2,349,210
FIRE [ 7,036,750 ] 7,132,750
PARKS &RECREATION 1,907,470 1,907,470
POLICE 7,141,420 7,141,420
PUBLIC WORKS 2,794,760 2,794,760
INFORMATION TECHNOLOGY 1,099,510 1,099,510
TRANSFERS/AGENCIES 7,825,550 7,825,550
TOTAL [ $ 32,833,000 ] $ 32,929,000
2. There is hereby appropriated from the General and Special Fund Accounts of the
City of Henderson and allocated to the various Funds of the City the following amounts:
GENERAL FUND
GENERAL FUND EXPENDITURE TOTAL [ $ 27,194,000 ] $ 27,290,000
TRANSFER TO PWI 1,176,000 1,176,000
TRANSFER TO MASS TRANSIT 684,000 684,000
TRANSFER TO CONS1RUCTION FUND 501,000 501,000
TRANSFER TO EMERGENCY COMM. 1,248,000 1,248,000
TRANSFER TO POLICE/FIRE PENSION 404,000 404,000
TRANSFER TO CIVIL SERVICE PENSION 179,000 179,000
TRANSFER TO CEMETERY 204,000 204,000
TRANSFER TO BOND FUND 1,243,000 1,243,000
TOTAL GENERAL FUND [ $ 32,833,000 ] $ 32,929,000
NATURAL GAS FUND $ 16,613,000
HEALIB REIMBURSEMENT ARRANGE. $ 420,000
CIVIL SERVICE PENSION FUND $ 185,000
POLICE & FIRE PENSION FUND $ 404,000
CEMETERY FUND $ 405,000
HEALIB INSURANCE FUND $ 7,543,000
BONDFUND $ 4,308,000
PUBLIC WAY IMPROVEMENT FUND $ 1,832,000
CONSTRUCTION FUND $ 9,830,000
FLOOD MITIGATION FUND $ 861,000
HART OPERATING FUND $ 1,649,000
SANITATION FUND $ 3,262,000
EMERGENCY COMMUNICATIONS FUND $ 2,213,000
COMMUNITY DEVELOPMENT FUND $ 510,000
HOMEFUND $ 84,000
POLICE INVESTIGATION FUND $ 20,000
TRI-COUNTY RECYCLING $ 20,000
3. This Ordinance shall be effective as of July 1, 2016.
This ordinance of amendment shall become effective upon its legal adoption.
On first reading of the foregoing ordinance, it was moved by Commissioner
- - - - - - - - - - - -seconded by Commissioner , that
the ordinance be adopted on its first reading.
On roll call the vote stood:
Commissioner Johnston: - - - - Commissioner Mills: - - - -
Commissioner Hite: Mayor Austin:
Commissioner Royster:
WHEREUPON, Mayor Austin declared the ordinance adopted on first reading and
ordered that it be presented for second reading at a regular meeting of the Board of Commissioners.
On second reading of the foregoing ordinance, it was moved by Commissioner
seconded by Commissioner , that the ordinance be adopted.
WHEREUPON, the vote was called, on roll call the vote stood:
Commissioner Johnston: - - - - - Commissioner Mills: - - - - -
Commissioner Hite: Mayor Austin:
Commissioner Royster:
WHEREUPON, Mayor Austin declared the ordinance adopted, affixed his signature
and the date and ordered it be recorded.
Steve Austin, Mayor
Date
ATTEST:
Maree Collins, City Clerk
APPROVED AS TO FORM AND
LEGALITY THIS ll~J D~Y OF
DECEMBJJ:_R, 2016. . /
/ ) ,/;.,,.
.
By.
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Jl{~ /t [1,,1_]) -:K~~~:t/_,,t(;:t·····
" Dawn Kelsey U
City Attorney
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