Board of Commissioners Meetings

137 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on June 26, 2018 A meeting of the Board of Commissioners of the City of Henderson, Kentucky, was held on Tuesday, June 26, 2018, at 5:30 p.m., prevailing time, with the primary location of this video teleconference meeting designated as the third floor Assembly Room located in the Municipal Center Building at 222 First Street, Henderson, Kentucky. The meeting was conducted in accordance with KRS 61.826 INVOCATION was given by Reverend Todd Linn, First Baptist Church, followed by recitation of the Pledge of Allegiance to our American Flag. There were present Mayor Steve Austin presiding: PRESENT: Commissioner Patti Bugg Commissioner Robert N. Pruitt, Sr. Commissioner Bradley S. Staton (attending via video teleconferencing) Commissioner Austin P. Vowels ALSO PRESENT: Mr. Russell R. Sights, City Manager Mrs. Dawn Kelsey, City Attorney Ms. Maree Collins, City Clerk Mrs. Donna Stinnett, Community Relations Manager/Public Information Officer Mr. Robert Gunter, Finance Director Mr. Trace Stevens, Parks, Recreation & Cemeteries Director Mr. Mark Simmons, Recreation Program Manager Mr. Scott Foreman, Fire Chief Mr. Briscoe Edwards, Police Major Mr. Ray Nix, Code Administrator Mrs. Connie Galloway, Human Resources Director Mr. Brian Williams, Public Works Director Mr. Sam Lingerfelt, Sanitation Superintendent Mrs. Jennifer Latimer, Executive Assistant Mr. David Wright, Network Administrator Mrs. Tammy Willett-Speaks, Community Development Specialist Representatives from World Changers Mr. David Carter & Family Mr. Tom Williams, HWU General Manager Mrs. Claudia Wayne, Planning Commission Assistant Executive Director Ms. Lindsay Locasto, Downtown Henderson Partnership Mr. Benji Marrs, BIM Senior Benefit Strategist Mr. X R. Royster Mrs. Jan Hite Mr. Dan Fritz, Golden Glaze Ms. Lori Sanders, Henderson County Black History Committee Reverend Todd Linn, First Baptist Church Mr. Mike Richardson, Reserve Police Officer Mr. Doug White, the Gleaner Eyewitness News Crew ________________________ APPEARANCE OF CITIZENS: DAN FRITZ, owner of Golden Glaze Bakery, explained that he wanted this Board to be aware of an issue he has had with Henderson Water Utility. A few years ago HWU sent out a survey on the disposal of grease and while he did not complete the survey they did respond and explained that they had specialized equipment to dispose of grease and that no grease or oils was disposed of in the sewer system. He and an HWU employee had spoken and a citation was 138 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on June 26, 2018 issued. Subsequently the citation was rescinded, but still wanted this Board to be aware of how the water department was operating. MAYOR AUSTIN explained to Mr. Fritz that the Utility employee was mistaken and issued the citation in error and that is why it was rescinded. He further indicated that Mr. Williams was present and would meet with him for further discussion on the matter. TOM WILLIAMS, Henderson Water Utility General Manager, apologized publicly to Mr. Fritz and assured him that the survey is a part of a mandated program that was adopted by both this Board and the Water and Sewer Commission. Mr. Fritz agreed to meet with Mr. Williams for further discussion. ________________________ PROCLAMATION: “World Changers Week” MAYOR AUSTIN thanked representatives from World Changers and the Green Valley Baptist Association on behalf of the City Commission and the entire City for their support and participation in making such a positive change in our community. ________________________ PRESENTATION: “45-Year Service Award” MAYOR AUSTIN expressed appreciation to Sanitation Worker David Carter for his total of 45 years of service and dedication to the City of Henderson. DAVID CARTER thanked his family for their support throughout all the years and also thanked his City family for their support and friendship throughout his career. ________________________ PRESENTATION: “Black History Committee, Dust Bowl Fee Waiver Request” LORI SANDERS, President Henderson County Black History Committee, indicated that a subcommittee had discussed and reviewed ways of reducing expenses and was requesting that gym rental fees for the John F. Kennedy Center be waived for the week of the Dust Bowl, July 9th through 14th. TRACE STEVENS, Parks, Recreation and Cemetery Director, explained that the Dust Bowl had reserved the gym for two dates during the week in case of rain, excess heat or over booking of teams; four hours on Wednesday at $20.00 per hour and six hours on Saturday at $25.00 per hour. Motion by Commissioner Vowels, seconded by Commissioner Pruitt, authorizing the waiver of rental fees for the John F. Kennedy Community Center gymnasium during the Dust Bowl event the week of July 9th through 14th, 2018. COMMISSIONER VOWELS indicated that this was a really important event for Henderson and he was glad for the City to provide support to the event. COMMISSIONER PRUITT reported that the Henderson County Black History Committee had been serving our community for over 30 years with various scholarships and holiday dinners and he too was proud to show support for this event. COMMISSIONER BUGG, thanked the entire Black History Committee for their hard work on this annual event and stated that she has grandsons that have enjoyed the Dust Bowl quite a bit.  139 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on June 26, 2018 The vote was called. On roll call, the vote stood: Commissioner Pruitt ------ Aye: Commissioner Bugg ------ Aye: Commissioner Vowels --- Aye: Commissioner Staton ----- Aye: Mayor Austin -------------- Aye: ________________________ APPROVAL OF CONSENT AGENDA: MAYOR AUSTIN asked the City Clerk to read the Consent Agenda. Minutes: June 12, 2018, Regular Meeting June 18, 2018 Called Meeting Resolutions: Resolution 28-18: Resolution Approving Agreement with the Henderson City-County Airport Board Allocating $141,756.00 for Airport Services and Authorizing Mayor to Execute Agreement Resolution 29-18: Resolution Approving Agreement with the Downtown Henderson Partnership Allocating $46,000.00 for Services in Support of Downtown Henderson and Authorizing Mayor to Execute Agreement Resolution 30-18: Resolution Approving Agreement with Kentucky Network for Development Leadership and Engagement, Inc (Kyndle) Allocating $60,000.00 for Economic Development Services and Authorizing Mayor to Execute Agreement Resolution 31-18: Resolution Approving Agreement with the Humane Society of Henderson County, Inc Allocating $10,083.33 on a Monthly Basis for Animal Control and Shelter Services; and the Mayor is Authorized to Execute Agreement on Behalf of City Resolution 32-18: Resolution Approving Memorandum of Understanding Between the City and Henderson Tourist Commission Regarding Personnel for the Henderson Welcome Center Resolution 33-18: Resolution Approving Community Development Block Grant Subrecipient Agreement with the Father Bradley Shelter for Women and Children, Inc (SWC) Resolution 34-18: Resolution Authorizing Funding for Henderson- Henderson County Planning Commission and Geographic Information System (GIS) in the Amount of $365,098.50 Resolution 35-18: Resolution Authorizing the Submission of the 2018-2019 CDBG Action Plan to the United States Department of Housing and Urban Development MOTION by Commissioner Bugg, seconded by Commissioner Pruitt, to approve the items on the Consent Agenda as presented. 140 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on June 26, 2018 The vote was called. On roll call, the vote stood: Commissioner Pruitt ------- Aye: Commissioner Bugg ------- Aye: Commissioner Vowels ----- Aye: Commissioner Staton ------ Aye: Mayor Austin --------------- Aye: WHEREUPON, Mayor Austin declared the consent agenda items approved. /s/ Steve Austin Steve Austin, Mayor ATTEST: June 26, 2018 Maree Collins, City Clerk ________________________ ORDINANCE NO. 20-18: SECOND READ ORDINANCE AMENDING PAY PLAN ORDINANCE APPROVING AMENDMENT TO PAY PLAN PROVIDING FOR TWO AND ONE-TENTH PERCENT (2.1%) INCREASE FOR EMPLOYEES EFFECTIVE JULY 1, 2018 MOTION by Commissioner Vowels, seconded by Commissioner Pruitt, that the ordinance be adopted. The vote was called. On roll call, the vote stood: Commissioner Pruitt ------- Aye: Commissioner Bugg ------- Aye: Commissioner Vowels ----- Aye: Commissioner Staton ------ Aye: Mayor Austin --------------- Aye: WHEREUPON, Mayor Austin declared the ordinance adopted, affixed his signature and the date thereto and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor ATTEST: June 26, 2018 Maree Collins, City Clerk ________________________ RESOLUTION NO. 36-18: RESOLUTION SETTING AMOUNT OF COST-OF-LIVING INCREASE FOR BOARD OF COMMISSIONERS AT 2.1% MOTION by Commissioner Pruitt, seconded by Commissioner Staton, to adopt the resolution setting the amount of the Cost-of-Living increase for the Board of Commissioners at two and one-tenth percent (2.1%) effective July 1, 2018. RUSSELL R. SIGHTS, City Manager, reported that when this item previously came before the Board, he had encouraged approval because it is allowed by state law and that if not passed the increase can never be recouped for future Commissioners. Salaries need to be kept somewhat in line with what the responsibilities of elected officials are and not looked at through a political lens. He explained that a quick calculation resulted in an approximate $115.00 increase for commissioners and $189.00 increase for the mayor for the remainder of 2018 with the July 1st effective date. COMMISSIONER PRUITT agreed with City Manager Sights and added that he supported the July 1st effective date. He indicated that these are servant chairs that they sit in and decisions should be based on what is in your heart and not if it is best for political gain.  141 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on June 26, 2018 COMMISSIONER VOWELS indicated that the people on this commission work hard and that he was not going to deny that extra compensation even though he would prefer that it not take effect until January. COMMISSIONER BUGG reported that she has never made a decision while on this Commission with the thought of getting re-elected, it had never crossed her mind. She indicated that she had received some negative comments on the possibility of approving an increase for the Board. MAYOR AUSTIN stated that everybody knows from the previous conversation that he is in favor of not doing a pay increase for ourselves but I am okay with doing it for future people and so that is the way I will be voting. The vote was called. On roll call, the vote stood: Commissioner Pruitt ------- Aye: Commissioner Bugg ------- Nay: Commissioner Vowels ----- Aye: Commissioner Staton ------ Aye: Mayor Austin --------------- Nay: WHEREUPON, Mayor Austin declared the resolution adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor ATTEST: June 26, 2018 Maree Collins, City Clerk ________________________ RESOLUTION NO. 37-18: RESOLUTION DECLARING REAL PROPERTY LOCATED AT 805 SECOND STREET, 811 SECOND STREET, 817 SECOND STREET, 819 SECOND STREET, AND 823 SECOND STREET SURPLUS REAL PROPERTY AND AUTHORIZING IT TO BE SOLD BY EVALUATED SEALED BIDS BY THE CITY PURSUANT TO KRS SECTION 82.083 DAWN KELSEY, City Attorney, reported that during budget discussions the Board indicated a desire to move forward with selling property previously purchased for the intent of building a new fire station. Other property was subsequently purchased for the new fire station and this action will declare the Second Street properties as surplus property so that it can be disposed of by sealed evaluated bid to encourage economic development in the Gateway District. MOTION by Commissioner Bugg, seconded by Commissioner Pruitt, to approve the resolution declaring properties located at 805, 811, 817, 819, and 823 Second Street as surplus and authorizing it be sold by evaluated sealed bid. The vote was called. On roll call, the vote stood: Commissioner Pruitt ------- Aye: Commissioner Bugg ------- Aye: Commissioner Vowels ----- Aye: Commissioner Staton ------ Aye: Mayor Austin --------------- Aye: WHEREUPON, Mayor Austin declared the resolution adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor ATTEST: June 26, 2018 Maree Collins, City Clerk ________________________ 142 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on June 26, 2018 MUNICIPAL ORDER NO. 36-18: MUNICIPAL ORDER APPROVING THE REFORMED AGREEMENT BETWEEN THE CITY OF HENDERSON AND METHODIST HOSPITAL AND AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENT ON BEHALF OF THE CITY AND APPROVING THE DISSOLUTION OF THE PREVIOUS CONTRACT BETWEEN COMMUNITY METHODIST HOSPITAL AND EDUMEDICS LLC MOTION by Commissioner Vowels, seconded by Commissioner Bugg, authorizing execution of a reformed Agreement between the City and Methodist Hospital providing clinical services to employees, spouses, and eligible dependents that are covered by the City of Henderson Health Insurance Program; and approving the dissolution of the previous contract between Community Methodist Hospital and Edumedics LLC. CONNIE GALLOWAY, Human Resources Director, introduced Benji Marrs to report on the details of the contract changes. BENJI MARRS, BIM Senior Benefit Strategist, reported that the general concept is removing a third party vendor which was a part of the initial Clinic Contract. He explained that the vendor just wasn’t a good fit in this instance, but that they work with them on other projects. This contract would go into a direct relationship with Methodist Hospital removing the third party vendor and to City employees everything will look the same. The number of dedicated hours will be reduced by ten hours per week but employees still have full clinic access during regular hours and new coaching opportunities will be included for those with chronic disease management needs. The negotiated rate will encompass dedicated hours and other claims that are incurred at the clinic for one monthly rate with approximately $78,000.00 per year savings to the City. Employees have the same access in terms of zero co-pay and labs conducted by Methodist Hospital. COMMISSIONER PRUITT asked what would happen to this Contract if Methodist Hospital were sold or merged with another entity. DAWN KELSEY, City Attorney, explained that Section 9.6 of the Contract was the Assignment section and requires this Board’s approval for any assignment of the Contract. RUSSELL R. SIGHTS, City Manager, indicated that in his opinion the City of Henderson made a wise decision when BIM was hired as our broker and that Benji does a great job negotiating the very best arrangements and contracts for us on health insurance and clinic administration. The vote was called. On roll call, the vote stood: Commissioner Pruitt ------- Aye: Commissioner Bugg ------- Aye: Commissioner Vowels ----- Aye: Commissioner Staton ------ Aye: Mayor Austin --------------- Aye: WHEREUPON, Mayor Austin declared the municipal order adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor ATTEST: June 26, 2018 Maree Collins, City Clerk ________________________  143 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on June 26, 2018 CITY MANAGER’S REPORT: RUSSELL R. SIGHTS, City Manager, reported that he wanted to say thank you to the citizens of Henderson for the support given to him that allowed him to serve as City Manager for a total of 23 years. He stated, ‘thank you to each mayor and commissioner who has supported me, the ones who have done so know who they are and what they did, and to the department heads, staff members and employees who actually get the work done, many thanks. I was on speak up yesterday morning and one of the questions Mr. Busby asked me was if I could name some advisers or mentors who meant the most to me during my career and I named three people. They were James Roby, the first City Manager who gave me the opportunity to be an intern here. The second was Mayor Bill Newman. He was mayor the entire time I was City Manager the first time from 1982 to 1994. And the third person is Max Rhodes, who like me served twice in the City of Owensboro as City Manager. He was like a father to me. He just gave me good advice. I hesitate to single out people, afraid I will overlook someone but I've thanked the department heads, the staff, and the employees who get the job done. There are two employees that I am going to recognize tonight. They have been steadfast and unwavering in their dedication to the City and for everything they have done in their capacity that made me look good and that is Maree Collins and Jennifer Latimer.’ He concluded with, “My final thought and charge to our elected officials is to serve our community with enthusiasm, honesty, and integrity. The citizens of Henderson expect no less.” MAYOR AUSTIN then presented Russell with his City Manager name plate. ________________________ COMMISSIONERS’ REPORT: COMMISSIONER PRUITT indicated that he met his friend Russell about 20 or 30 years ago on the Hoge Farm deal. He reported that Russell taught him the laws, the bylaws, and the ordinances and gave him so much information on how City government worked. ________________________ COMMISSIONER BUGG thanked Russell and also thanked his wife and family. She explained that when one is in service like this to the City then everyone in the family serves right alongside and it is important to thank them too. ________________________ COMMISSIONER VOWELS echoed those sentiments and thanked Russell for his service as City Manager. He stated that it was an honor working with him and he was glad that he got that opportunity. He indicated that Russell was a great asset to the City and a benefit to all of the citizens. ________________________ COMMISSIONER STATON thanked Russell and indicated that one of the biggest reasons that he wanted to attend this meeting tonight even though he was halfway around the world was to thank Russell. He stated that he has meant a lot to him personally as far as being someone that he has been able to look up to for the last couple of years and that Russell’s service has not gone unnoticed by him as well as the folks in Henderson. ________________________ MAYOR AUSTIN thanked Russell for his service to the community, indicating that it has been invaluable. ________________________ 144 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on June 26, 2018 BOARD/COMMISSION RE-APPOINTMENT: Code Enforcement Board: Ms. Lisa O’Nan – Term to Expire June 30, 2021; and Mr. Matt Calvert – Term to Expire June 30, 2021 Motion by Commissioner Pruitt, seconded by Commissioner Vowels, upon recommendation of Mayor Steve Austin, to reappoint Ms. Lisa O’Nan and Mr. Matt Calvert to terms of three years on the Code Enforcement Board. Said term to expire June 30, 2021. The vote was called. On roll call, the vote stood: Commissioner Pruitt ------- Aye: Commissioner Bugg ------- Aye: Commissioner Vowels ----- Aye: Commissioner Staton ------ Aye: Mayor Austin --------------- Aye: ________________________ BOARD/COMMISSION APPOINTMENT: Henderson Tourist Commission: Ms. Kristie Staton – Term to Expire June 30, 2021 Motion by Commissioner Vowels, seconded by Commissioner Bugg, upon recommendation of Mayor Steve Austin, to appoint Ms. Kristie Staton to a term of three years on the Henderson Tourist Commission. Said term to expire June 30, 2021. The vote was called. On roll call, the vote stood: Commissioner Pruitt ------- Aye: Commissioner Bugg ------- Aye: Commissioner Vowels ----- Aye: Commissioner Staton ------ Aye: Mayor Austin --------------- Aye: ________________________ MEETING ADJOURN: MOTION by Commissioner Pruitt, seconded by Commissioner Vowels, to adjourn the meeting. The vote was called. On roll call, the vote stood: Commissioner Pruitt ------- Aye: Commissioner Bugg ------- Aye: Commissioner Vowels ----- Aye: Commissioner Staton ------ Aye: Mayor Austin --------------- Aye: WITHOUT OBJECTION, Mayor Austin declared the Meeting adjourned at approximately 6:20 p.m. ___________________________ Steve Austin, Mayor ATTEST: July 24, 2018 ______________________ Maree Collins, City Clerk