Board of Commissioners Meetings

135 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on August 27, 2019 A meeting of the Board of Commissioners of the City of Henderson, Kentucky, was held on Tuesday, August 27, 2019, at 5:30 p.m., prevailing time, in the third floor Assembly Room located in the Municipal Center Building at 222 First Street, Henderson, Kentucky. INVOCATION was given by Deacon Earnest Jones, New Jerusalem Missionary Baptist Church, followed by recitation of the Pledge of Allegiance to our American Flag. There were present Mayor Steve Austin presiding: PRESENT: Commissioner Patti Bugg Commissioner X R. Royster, III Commissioner Bradley S. Staton Commissioner Austin P. Vowels ALSO PRESENT: Mr. William L. “Buzzy” Newman, Jr., City Manager Mrs. Dawn Kelsey, City Attorney Ms. Maree Collins, City Clerk Mrs. Donna Stinnett, Community Relations Manager/Public Information Officer Mrs. Theresa Richey, Administrative Liaison Mr. Heath Cox, Police Chief Mr. Trace Stevens, Parks, Recreation & Cemeteries Director Mr. Ray Nix, Code Administrator Mr. Robert Gunter, Finance Director Ms. Dawn Winn, Assistant Finance Director Mr. Scott Foreman, Fire Chief Mr. Tom Williams, HWU General Manager Mr. Brian Bishop, Planning Commission Executive Director Mr. Chris Hopgood, Henderson City/County Airport Board Ms. Kendra Gallagher-Strawn, Humane Society Ms. Debbie Edwards, Humane Society Mr. Mike Richardson, Reserve Police Officer ________________________ PRESENTATION: “Humane Society Quarterly Report” KENDRA GALLAGHER-STRAWN, Humane Society of Henderson County, introduced the new shelter Executive Director. DEBBIE EDWARDS, Humane Society of Henderson County Executive Director, gave a brief update on happenings at the Humane Society Shelter. There has been an outbreak of Parvo at the shelter as well as New Hope Animal Shelter. Neither shelter will be able to receive any animals during the 14 day quarantine period. Emergency calls will be handled by the Animal Control Officer as normal. ________________________ APPROVAL OF CONSENT AGENDA: MAYOR AUSTIN asked the City Clerk to read the Consent Agenda. Municipal Order: 47-19: Municipal Order Authorizing Deed of Easement Between Henderson Water and Sewer Commission of the City of Henderson D/B/A Henderson Water Utility (HWU) a Division of the City of Henderson and Mosaic Crop Nutrition, LLC, and Authorizing Mayor to Execute Deed of Easement on Behalf of the City of Henderson  136 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on August 27, 2019 48-19: Municipal Order Accepting Memorandum of Understanding Between the Henderson County Sheriff’s Office and the City of Henderson Through the Police Department Regarding the Emergency Response Team (ERT) Resolution: 53-19: Resolution Authorizing Acceptance of Grant in the Amount of $683,596.00 from the United States Department of Transportation, Federal Aviation Administration, for Runway Extension Project to the Henderson City-County Airport; and Authorizing and Directing Mayor to Execute any Necessary Documents on Behalf of the City of Henderson Motion by Commissioner Royster, seconded by Commissioner Vowels, to approve the items on the Consent Agenda as presented. The vote was called. On roll call, the vote stood: Commissioner Bugg ----- Aye: Commissioner Royster -- Aye: Commissioner Staton ---- Aye: Commissioner Vowels --- Aye: Mayor Austin ------------- Aye: WHEREUPON, Mayor Austin declared the consent agenda items approved. /s/ Steve Austin Steve Austin, Mayor ATTEST: August 27, 2019 Maree Collins, CKMC, City Clerk ________________________ ORDINANCE NO. 22-19: SECOND READ ORDINANCE AMENDING SEWER USE ORDINANCE AN ORDINANCE AMENDING ARTICLE II, WATER AND SEWER SERVICE, OF CHAPTER 23, UTILITIES, DIVISION 1, GENERALLY, SEC. 23-16.1, DIVISION 2, SEWER USE REGULATIONS, SEC. 23-26, SEC. 23-30 AND SEC. 23-32 OF THE CODE OF ORDINANCES OF THE CITY OF HENDERSON MOTION by Commissioner Bugg, seconded by Commissioner Royster, that the ordinance be adopted. The vote was called. On roll call, the vote stood: Commissioner Bugg ----- Aye: Commissioner Royster -- Aye: Commissioner Staton ---- Aye: Commissioner Vowels --- Aye: Mayor Austin ------------- Aye: WHEREUPON, Mayor Austin declared the ordinance adopted, affixed his signature and the date thereto and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor ATTEST: August 27, 2019 Maree Collins, CKMC, City Clerk ________________________ MAYOR AUSTIN indicated that the next item on the agenda is an ordinance relating to the 9-1-1 fees and that a similar ordinance was approved by Henderson County Fiscal Court earlier today.  137 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on August 27, 2019 ORDINANCE NO. 23-19: SECOND READ ORDINANCE AMENDING CHAPTER 23, UTILITIES, ARTICLE VII. TELEPHONE SERVICE, DIVISION 2, 9-1-1 EMERGENCY TELEPHONE SERVICE, SEC. 23-143 – “9-1-1” FEE ORDINANCES MOTION by Commissioner Vowels, seconded by Commissioner Staton, that the ordinance be adopted. The vote was called. On roll call, the vote stood: Commissioner Bugg ----- Aye: Commissioner Royster -- Aye: Commissioner Staton ---- Aye: Commissioner Vowels --- Aye: Mayor Austin ------------- Aye: WHEREUPON, Mayor Austin declared the ordinance adopted, affixed his signature and the date thereto and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor ATTEST: August 27, 2019 Maree Collins, CKMC, City Clerk ________________________ MAYOR AUSTIN indicated that the next item on the agenda relates to the levy and collection of Ad Valorem taxes and there is no increase in the City property tax rate for the coming year. ORDINANCE NO. 24-19: SECOND READ ORDINANCE PROVIDING FOR THE LEVY AND COLLECTION OF AD VALOREM TAXES AN ORDINANCE OF THE CITY OF HENDERSON, KENTUCKY PROVIDING FOR THE LEVY AND COLLECTION OF AD VALOREM TAXES FOR THE FISCAL YEAR BEGINNING JULY 1, 2019, AND PROVIDING FOR THE TIME OF PAYMENT FOR SUCH TAXES, PENALTY, INTEREST AND DISCOUNT MOTION by Commissioner Staton, seconded by Commissioner Bugg, that the ordinance be adopted. The vote was called. On roll call, the vote stood: Commissioner Bugg ----- Aye: Commissioner Royster -- Aye: Commissioner Staton ---- Aye: Commissioner Vowels --- Aye: Mayor Austin ------------- Aye: WHEREUPON, Mayor Austin declared the ordinance adopted, affixed his signature and the date thereto and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor ATTEST: August 27, 2019 Maree Collins, CKMC, City Clerk ________________________ MUNICIPAL ORDER NO. 49-19: MUNICIPAL ORDER AMENDING MUNICIPAL ORDER NO. 08-19 AUTHORIZING PURCHASE OF FOUR (4) PATROL/PURSUIT VEHICLES (GROUP A) IN THE AMOUNT OF $134,656.00; AND FOR ONE (1) SEDAN (GROUP B) TO STERNBERG, INC. OF JASPER, INDIANA IN THE AMOUNT OF $26,566.00 FOR THE POLICE DEPARTMENT  138 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on August 27, 2019 MOTION by Commissioner Staton, seconded by Commissioner Royster, to approve amending Municipal Order 08-19 relating to the purchase of vehicles for the police department. HEATH COX, Police Chief, reported that one of the vehicles received did not meet specifications as a police pursuit vehicle, however upon discussion with the dealership, and taking into consideration the amount of time to order and receive another vehicle, it was determined that the vehicle would meet specifications of an administration vehicle that is scheduled to be replaced in the next fiscal year budget with a few modifications. The additional equipment would be approximately $7,600.00 this year and would decrease the requested vehicle budget next year by approximately the same amount. The vote was called. On roll call, the vote stood: Commissioner Bugg ----- Aye: Commissioner Royster -- Aye: Commissioner Staton ---- Aye: Commissioner Vowels --- Aye: Mayor Austin ------------- Aye: WHEREUPON, Mayor Austin declared the municipal order adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor ATTEST: August 27, 2019 Maree Collins, CKMC, City Clerk ________________________ COMMISSIONER’S REPORT: MAYOR AUSTIN reported that there would be no meeting conducted on Tuesday, September 24th due to a conflict with the Kentucky League of Cities Conference and Board meetings. ________________________ PROCLAMATION: “New Jerusalem Missionary Baptist Church 100th Anniversary” Reverend ROBERT L. WHITLOCK, and members of the congregation of the New Jerusalem Missionary Baptist Church were in attendance to accept the proclamation extending congratulations and best wishes on the church’s 100th Anniversary. MAYOR AUSTIN thanked Reverend Whitlock and the congregation on behalf of the entire Board of Commissioners and the community for all they do for our citizens. ________________________ EXECUTIVE SESSION: Litigation and Real Property MOTION by Commissioner Bugg, seconded by Commissioner Staton, that the Board of Commissioners go into Executive Session pursuant to the provisions of KRS 61.810(1)(C) for the purpose of discussion of pending litigation against the City and pursuant to KRS 61.810(1)(B) for discussion of the potential purchase of real property located in the Highway 351, Airline Road and Adams Lane area. The vote was called. On roll call, the vote stood: Commissioner Bugg ----- Aye: Commissioner Royster -- Aye: Commissioner Staton ---- Aye: Commissioner Vowels --- Aye: Mayor Austin ------------- Aye:  139 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on August 27, 2019 WHEREUPON, Mayor Austin declared the Board adjourned into Executive Session. ________________________ MEETING RECONVENED: MOTION by Commissioner Vowels, seconded by Commissioner Royster, the Board of Commissioners reconvened into regular session. The vote was called. On roll call, the vote stood: Commissioner Bugg ----- Aye: Commissioner Royster -- Aye: Commissioner Staton ---- Aye: Commissioner Vowels --- Aye: Mayor Austin ------------- Aye: WHEREUPON, Mayor Austin reconvened the Board into regular session. ________________________ MEETING ADJOURN: MOTION by Commissioner Royster, seconded by Commissioner Bugg to adjourn the meeting. The vote was called. On roll call, the vote stood: Commissioner Bugg ----- Aye: Commissioner Royster -- Aye: Commissioner Staton ---- Aye: Commissioner Vowels --- Aye: Mayor Austin ------------- Aye: WITHOUT OBJECTION, Mayor Austin declared the Meeting adjourned at approximately 6:40 p.m. ___________________________ ATTEST: Steve Austin, Mayor October 8, 2019 ______________________ Maree Collins, CKMC City Clerk