Board of Commissioners Meetings

108 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Called Work Session Meeting on September 3, 2020 A Called Work Session of the Board of Commissioners of the City of Henderson, Kentucky, was held on Thursday, September 3, 2020, at approximately 3:30 p.m., prevailing time with no primary location designated for this video teleconference meeting as the result of the state of emergency declared by the President of the United States and the Governor of Kentucky due to the global COVID-19 pandemic, and in accordance with recommended and mandated precautions related to COVID-19 per the Kentucky Attorney General Opinion 20-05, public attendance was limited at this meeting due to the highly contagious nature of COVID-19. It is not feasible for the City to maintain order and abide by recommended and mandated precautions while providing a central physical location for public viewing. The meeting was conducted in accordance with KRS 61.826. There were present Mayor Steve Austin presiding. PRESENT: Commissioner Patti Bugg (via Zoom video panelist) Commissioner X R. Royster, III (via Zoom video panelist) Commissioner Bradley S. Staton Commissioner Austin P. Vowels CITY STAFF MEMBERS included William L. “Buzzy” Newman, Jr., City Manager; Maree Collins, City Clerk; Donna Stinnett, Community Relations Manager/Public Information Officer; Robert Gunter, Finance Director; Cory Fischbeck, IT Applications Programming Manager; Scott Foreman, Fire Chief; Dylan Ward, Project Manager; and David Wright, IT Network Administrator II; Victor Carson, IT Network Administrator; Donna Crowe, IT Programmer/Analyst ALSO PRESENT: Tom Williams, Henderson Water Utility General Manager (via Zoom video panelist); and Kevin Patton, The Gleaner (via Zoom) THE FOLLOWING AGENDA ITEM WAS DISCUSSED: 1. Review and Discussion of Financing of Capital Improvements and Bond Reimbursements  City Manager Buzzy Newman explained that staff met to discuss the short term capital needs as well as five-year needs.  Evaluation of replacement of Fire Stations #1 and #2 determined that #2 needs to be replaced sooner rather than later. Both projects are listed in the bond projects. Estimates are $3 million for acquisition and construction of a new station #2 and $4.8 million for demolition and construction of a new station #1.  Other projects included in the bond issuance are the first two phases of the sports complex ($4 million), KYTC Wathen Lane widening cost share of $900,000.00 for a total of $12.7 million. Not all of the projects will be completed utilizing this $10 million bond issuance.  Mr. Robert Gunter, Finance Director, reported that the $700,000.00 for the purchase of the sports complex property will not be bonded. He further reported that HWU and the City have a continuing project in Countryview that will also need funding.  Mr. Tom Williams, HWU General Manager, reported that the Countryview project is broken into several phases in order for the utility to meet their financial obligations for the overall project.  Mr. Williams further reported that the utility has need of a new water intake at the South Water Treatment plant estimated at $8.5 million. HWU is looking into grant funding and will need to bond this project in the near future.  109 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Called Work Session Meeting on September 3, 2020 DISCUSSION WAS HELD relating to the Countryview project and how the Canoe Creek project conducted by the Henderson Flood Mitigation Board is expected to relieve some of the flooding in portions of the subdivision; to bonding needs of this year and possibly refund bonding for next year; possible refund bonding of HWU bonds; and if there might be a savings by doing a package bid for both fire stations together. NO FORMAL ACTION WAS TAKEN BY THE BOARD OF COMMISSIONERS. ________________________ MEETING ADJOURN: MOTION by Commissioner Staton, seconded by Commissioner Vowels to adjourn. The vote was called. On roll call, the vote stood: Commissioner Bugg ----- Aye: Commissioner Royster -- Aye: Commissioner Staton ---- Aye: Commissioner Vowels --- Aye: Mayor Austin ------------- Aye: WHEREUPON Mayor Austin declared the work session adjourned at approximately 3:50 p.m. ________________________ ATTEST: Steve Austin, Mayor December 8, 2020 ________________________ Maree Collins, CKMC City Clerk