Board of Commissioners Meetings

109 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Special Called Meeting on September 08, 2020 A special called meeting of the Board of Commissioners of the City of Henderson, Kentucky, was held on Tuesday, September 8, 2020, at 3:00 p.m., prevailing time, with no primary location designated for this video teleconference meeting as the result of the state of emergency declared by the President of the United States and the Governor of Kentucky due to the global COVID-19 pandemic, and in accordance with recommended and mandated precautions related to COVID-19 per the Kentucky Attorney General Opinion 20-05, limited public attendance was permitted at this meeting due to the highly contagious nature of COVID- 19. It is not feasible for the City to maintain order and abide by recommended and mandated precautions while providing a central physical location for public viewing. The meeting was conducted in accordance with KRS 61.826. There were present Mayor Steve Austin presiding: PRESENT: Commissioner X R. Royster, III Commissioner Bradley S. Staton (via Zoom video panelist) Commissioner Austin P. Vowels ABSENT: Commissioner Patti Bugg ALSO PRESENT: Mr. William L. “Buzzy” Newman, Jr., City Manager Mrs. Dawn Kelsey, City Attorney Ms. Maree Collins, City Clerk Mrs. Donna Stinnett, Community Relations Manager/Public Information Officer (via Zoom) Mr. Robert Gunter, Finance Director Mr. Scott Foreman, Fire Chief Mr. Charles Abbott, Fire Lieutenant Mrs. Leslie Abbott Master Grant Abbott Mr. Chad Moore, Assistant Fire Chief Mr. Ray Nix, Code Administrator Mr. Bill Raleigh, IT Support Specialist Mr. Brian Bishop, Planning Commission Executive Director Mr. Kevin Patton, the Gleaner (via Zoom) ________________________ PRESENTATION: “25-Year Service Award” MAYOR AUSTIN expressed appreciation to Fire Lieutenant Charles Abbott for his 25 years of service and dedication to the City of Henderson. Mayor Austin also thanked Dino’s family for sharing him with us here at the city for all these many years. ________________________ APPROVAL OF CONSENT AGENDA: MAYOR AUSTIN asked the City Clerk to read the Consent Agenda. Minutes: July 14, 2020, Called Telecommunications Meeting July 28, 2020, Called Telecommunications Meeting Resolutions: 41-20: Resolution Adopting and Approving the Execution of Supplemental Agreement No. 4 Between the City of Henderson and the Commonwealth of Kentucky Transportation Cabinet, Under the Federal Highway Administration (FHWA), for an Additional Amount of $12,200.00 for the Wathen Lane Bridge Replacement Project 42-20: Resolution Authorizing Participation in Kentucky Pride Litter Abatement Grant Program  110 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Special Called Meeting on September 08, 2020 Municipal Orders: 32-20: Municipal Order Authorizing Award of Sale of Surplus Properties Located at 1415 Helm Street to Cory Fischbeck, Henderson, Kentucky in the Amount of $400.00, and 1438 Helm Street to Nu- Works, Inc., Henderson, Kentucky in the Amount of $750.00; and Authorizing the Mayor to Execute Documents Necessary to Complete Sales MOTION by Commissioner Royster, seconded by Commissioner Vowels, to approve the items on the Consent Agenda as presented. The vote was called. On roll call, the vote stood: Commissioner Bugg ----- Absent: Commissioner Royster -- Aye: Commissioner Staton ---- Aye: Commissioner Vowels --- Aye: Mayor Austin ------------- Aye: WHEREUPON, Mayor Austin declared the consent agenda items approved. /s/ Steve Austin Steve Austin, Mayor ATTEST: September 08, 2020 Maree Collins, CKMC, City Clerk ________________________ RESOLUTION NO. 43-20: RESOLUTION AUTHORIZING DEED BETWEEN COMMONWEALTH OF KENTUCKY AND THE CITY OF HENDERSON; AND AUTHORIZING MAYOR TO EXECUTE THE DEED ON BEHALF OF THE CITY OF HENDERSON MOTION by Commissioner Vowels, seconded by Commissioner Royster, authorizing the execution of a deed between the Commonwealth of Kentucky and the City for the transfer of real property at 731 North Elm Street. MAYOR AUSTIN reported that the purpose of the transfer of the armory to the City is for the City to enter into a 20-year lease for a nominal annual fee to the Boys and Girls Club, who will then be responsible for all operations, utilities, maintenance and upkeep of the property for their use. DAWN KELSEY, City Attorney, indicated that the deed has a restriction that the property must be used for the benefit of the community. The vote was called. On roll call, the vote stood: Commissioner Bugg ----- Absent: Commissioner Royster -- Aye: Commissioner Staton ---- Aye: Commissioner Vowels --- Aye: Mayor Austin ------------- Aye: WHEREUPON, Mayor Austin declared the resolution approved, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor ATTEST: September 08, 2020 Maree Collins, CKMC, City Clerk ________________________  111 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Special Called Meeting on September 08, 2020 RESOLUTION NO. 44-20: RESOLUTION DECLARING THE CITY’S INTENT TO REIMBURSE ITSELF FOR THE COST OF CAPITAL EXPENDITURES FROM THE PROCEEDS OF TAX-EXEMPT OBLIGATIONS MOTION by Commissioner Royster, seconded by Commissioner Vowels, approving the resolution declaring the City’s intent of reimbursement of temporary advances for certain capital expenditures to be made from subsequent borrowing. MAYOR AUSTIN, explained that the items listed in the resolution are projects that may be completed but are not guaranteed to be started or completed. The vote was called. On roll call, the vote stood: Commissioner Bugg ----- Absent: Commissioner Royster -- Aye: Commissioner Staton ---- Aye: Commissioner Vowels --- Aye: Mayor Austin ------------- Aye: WHEREUPON, Mayor Austin declared the resolution adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor ATTEST: September 08, 2020 Maree Collins, CKMC, City Clerk ________________________ RE-APPOINTMENT: Henderson City-County Human Rights Commission: Mr. Timothy Miller – Term to Expire September 17, 2020 Motion by Commissioner Royster, seconded by Commissioner Vowels, upon recommendation of Mayor Steve Austin, to re-appoint Mr. Timothy Miller to a three-year term on the Henderson City-County Human Rights Commission. Said term to expire September 17, 2023. The vote was called. On roll call, the vote stood: Commissioner Bugg ----- Absent: Commissioner Royster -- Aye: Commissioner Staton ---- Aye: Commissioner Vowels --- Aye: Mayor Austin ------------- Aye: ________________________ RE-APPOINTMENT: Henderson City-County Human Rights Commission: Ms. Ginger Stovall – Term to Expire September 17, 2020 Motion by Commissioner Vowels, seconded by Commissioner Royster, upon recommendation of Mayor Steve Austin, to re-appoint Ms. Ginger Stovall to a three-year term on the Henderson City-County Human Rights Commission (joint appointment with County.) Said term to expire September 17, 2023. The vote was called. On roll call, the vote stood: Commissioner Bugg ----- Absent: Commissioner Royster -- Aye: Commissioner Staton ---- Aye: Commissioner Vowels --- Aye: Mayor Austin ------------- Aye: ________________________  112 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Special Called Meeting on September 08, 2020 RE-APPOINTMENT: Municipal Housing Commission: Ms. Amy Taylor – Term to Expire September 30, 2020 Motion by Commissioner Royster, seconded by Commissioner Vowels, upon recommendation of Mayor Steve Austin, to re-appoint Ms. Amy Taylor to a four-year term on the Municipal Housing Commission. Said term to expire September 30, 2024. The vote was called. On roll call, the vote stood: Commissioner Bugg ----- Absent: Commissioner Royster -- Aye: Commissioner Staton ---- Aye: Commissioner Vowels --- Aye: Mayor Austin ------------- Aye: ________________________ PRESENTATION: “Planning Commission Refund of Unused Funds” BRIAN BISHOP, Executive Director, Henderson-Henderson County Planning Commission reported that their final audit had been completed with $53,628.34 in excess funds to be refunded equally between the City and the County. The Planning Commission is requesting to retain $10,000.00 from each the City and County to assist with building a three- month reserve. If the retention for the reserve fund is approved, the City’s portion for refund would be $16,814.17. Fiscal Court approved the request earlier today at their meeting. MAYOR AUSTIN thanked Brian and his staff for the work that the Planning Commission does for both the City and the County and for being so thrifty. MOTION by Commissioner Royster, seconded by Commissioner Vowels, that the Planning Commission’s request to retain $10,000.00 of the City’s portion of the $26,814.17 Refund of Unused Funds in order to assist building a three-month reserve is approved and the amount to be refunded to the City is $16,814.17. The vote was called. On roll call, the vote stood: Commissioner Bugg ----- Absent: Commissioner Royster -- Aye: Commissioner Staton ---- Aye: Commissioner Vowels --- Aye: Mayor Austin ------------- Aye: ________________________ CITY MANAGER’S REPORT: WILLIAM L. “BUZZY” NEWMAN, JR., City Manager, reported that Police Chief Heath Cox will present a short presentation on the Police Department on our next meeting date, probably a short work session after the meeting. ______________________ MEETING ADJOURN: MOTION by Commissioner Royster, seconded by Commissioner Vowels, to adjourn the meeting. The vote was called. On roll call, the vote stood: Commissioner Bugg ----- Absent: Commissioner Royster -- Aye: Commissioner Staton ---- Aye: Commissioner Vowels --- Aye:  113 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Special Called Meeting on September 08, 2020 Mayor Austin ------------- Aye: WITHOUT OBJECTION, Mayor Austin declared the Meeting adjourned at approximately 3:15 p.m. ___________________________ Steve Austin, Mayor ATTEST: December 08, 2020 ______________________ Maree Collins, CKMC City Clerk