Board of Commissioners Meetings

ff5 CITY OF HENDERSON - RECORD BOOK Record of Minutes of A Special Called Meeting on September 22, 2020 A special called meeting of the Board of Cornmissioners of the City of Henderson, Kentucky, was held on Tuesday, September 22, 2020, at 3:00 p.m., prevailing time, with no primary location designated for this video teleconference meeting as the result of the state of emergency declared by the President of the United States and the Governor of Kentucky due to the global COVID-19 pandemic, and in accordance with recommended and mandated precautions related to COVID-19 per the Kentucky Attorney General Opinion 20-05, limited public attendance was permitted at this meeting due to the highly contagious nature of COVID- 19. It is not feasible for the City to maintain order and abide by recommended and mandated precautions while providing a central physical location for public viewing. The meeting was conducted in accordance with KRS 61.826. There were present Mayor Steve Austin presiding: PRESENT: Cornmissioner Patti Bugg (via Zoom video panelist) Commissioner X R. Royster, III Commissioner Bradley S. Staton Commissioner Austin P. Vowels ALSO PRESENT: Mr. William L. ?Buzzy? Newrnan, Jr., City Manager Mrs. Dawn Kelsey, City Attorney Ms. Maree Collins, City Clerk Mrs. Donna Stinnett, Cornmunity Relations Manager/Public Inforrnation Officer (via Zoom) Mr. Robert Gunter, Finance Director Mr. Scott Foreman, Fire Chief Mr. Heath Cox, Police Chief Mrs, Connie Galloway, Human Resources Director Mrs. Dawn Winn, Assistant Finance Director Mr. David Wright, IT Network Administrator II Ms. Donna Crowe, IT Programmer/Analyst Ms. Gina Boaz, GRADD Economic Development Specialist Mr. Tom Williams, HWU General Manager Mr. Chris Heimgartner, HMPL General Manager Mr. Benji Marrs, BIM Group Senior Benefit Strategist (via zoom video panelist) Mr. Kevin Patton, the Gleaner (via Zoom) PRESENTATION: "GRADDEDACARESActCOV?D-19LoanProgram? GINA BOAZ, Green River Area Development District Economic Development Specialist, presented information on a new $3.3 million revolving loan program under the Economic Development Administration CARES Act to assist local small businesses and start-up businesses that have been impacted by the COVID-19 pandemic. TOM WILLIAMS, Henderson Water Utility General Manager, reported that HW[?J has embarked on a replacement program of residential meters with ultra-sonic meters that are read in a drive-by mode and alert if tampered with. This ordinance amendment adds language relating to tampering and theft of service. Mr. Williams reported that HW[?J and the Gas Department will eventually be replacing all residential meters and the Gas Department will also bring ordinance amendments in the future. ORDINANCE No. 20-20: FIRST READ ORDINANCE AMENDING CHAPTER 23 UTILITIES ORDINANCE AMENDING ARTICLE II, WATER AND SEWER SERVICE, OF CHAPTER 23, UTILITIES, SECTION 23-23, ESTABLISHMENT OF OTHER RATES, FEES AND CHARGES OF THE CODE OF ORDINANCES OF THE CITY OF HENDERSON  'l'l6 CITY OF HENDERSON - RECORD BOOK Record of Minutes of A Special Called Meeting on September 22, 2020 MOTION by Commissioner Royster, seconded by Commissioner Staton, that the ordinance be adopted. The vote was called. On roll call, the vote stood: CommissionerBugg ----- Aye: CommissionerRoyster-Aye: Commissioner Staton ---- Aye: CommissionerVowels --- Aye: MayorAustin ------------- Aye: WHEREUPON, Mayor Austin declared the ordinance adopted on its first reading and ordered that it be presented for a second reading at a meeting of the Board of Commissioners. ORDINANCE No. 21-20: FIRST READ ORDINANCE CLOSING PORTION OF PUBLIC RIGHT-OF-WAY AN ORDINANCE CLOSING PORTION OF PUBLIC RIGHT-OF-WAY WHICH IS AN UNIMPROVED PORTION OF LINCOLN AVENUE, APPROXIMATELY 6,513 SQUARE FEET LOCATED BETWEEN HIGHWAY 2084 AND HIGHWAY 351 IN THE CITY OF HENDERSON, KENTUCKY WILLIAM L. ?BUZZY" NEWMAN, JR., City Manager, reported that the City had received a request from Palmer Oil to vacate a portion of unimproved Lincoln Avenue for consolidation purposes. Palmer Oil owns property on both sides of the unimproved portion of this dead end street. MOTION by Commissioner Royster, seconded by Commissioner Staton, that the ordinance be adopted. The vote was called. On roll call, the vote stood: CommissionerBugg ----- Aye: CommissionerRoyster-Aye: Commissioner Staton ---- Aye: CommissionerVowels --- Aye: MayorAustin ------------- Aye: WHEREUPON, Mayor Austin declared the ordinance adopted on its first reading and ordered that it be presented for a second reading at a meeting of the Board of Commissioners. RESOLUTION No. 45-20: RESOLUTION APPROVING THE MYUTILITIES ELECTRONIC PAYMENT PLATFORM THROUGH TYLER TECHNOLOGIES OF TROY, MICHIGAN FOR THE FINANCE DEPARTMENT AND CHANGING CREDIT/DEBIT CARD SERVICES TO CHASE MORGAN AS PART OF THE NEW ELECTRONIC PAYMENT PLATFORM MOTION by Commissioner Royster, seconded by Commissioner Bugg, approving award of contract with Tyler Technologies for the MyUtilities Electronic Payment module for integrated online customer payment solutions. DAWN WINN, Assistant Finance Director, reported that this payment platform is fiilly integrated with our current finance/utility billing system and will allow for better customer service. It can also be expanded to be used by other departments in the future.  'l'l7 CITY OF HENDERSON - RECORD BOOK Record of Minutes of A Special Called Meeting on September 22, 2020 The vote was called. On roll call, the vote stood: CommissionerBugg ----- Aye: CommissionerRoyster-Aye: Commissioner Staton ---- Aye: CommissionerVowels --- Aye: MayorAustin ------------- Aye: WHEREUPON, Mayor Austin declared the resolution approved, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor ATTEST: September 22, 2020 Maree Collins, CKMC, City Clerk MUNICIPAL ORDER NO. 33-20: MUNICIPAL ORDER ACCEPTING THE AGREEMENT FOR SERVICES BETWEEN THE CITY OF HENDERSON AS SPONSOR FOR CITY OF HENDERSON NEAR-SITE CLINIC HEALTH PLAN AND DEACONESS CLINIC, INC. AND GIVING THE MAYOR THE AUTHORIZATION TO EXECUTE THE AGREEMENT AND ANY OTHER RELATED DOCUMENTS INCLUDING BUSINESS ASSOCIATES AGREEMENTS BETWEEN THE PARTIES MOTION by Commissioner Vowels, seconded by Commissioner Royster, authorizing acceptance of agreement with Deaconess Clinic, Inc. for City of Henderson employee near-site clinic health plan services. BENJI MARRS, BIM Group Senior Benefit Strategist, highlighted services available at this fully functioning clinic for City employees for wellness, acute illness, and chronic disease management services. He explained that there would be no claims filings in this process; no employee co-pays and no back charges to the City. Included at no cost, when filled by the Clinic, is a host of prescription drugs and labs. Mr. Marrs advised that it is estimated that the clinic will almost pay for itself in savings to the overall Health Insurance fund. Services are available from four locations including the Starlite Deaconess Clinic location. The vote was called. On roll call, the vote stood: CommissionerBugg ----- Aye: CommissionerRoyster-Aye: Commissioner Staton ---- Aye: CommissionerVowels --- Aye: MayorAustin ------------- Aye: WHEREUPON, Mayor Austin declared the municipal order approved, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor ATTEST: September 22, 2020 Maree Collins, CKMC, City Clerk CITY MANAGER' S REPORT: WILLIAM L. ?BUZZY? NEWMAN, JR., City Manager, requested that the Board authorize submission to the Planning Cornmission for review and zoning designation for the annexation of a parcel of land containing approximately 58 acres, plus portions of Kentucky Highway 812 and Audubon Parkway ROW (totaling 78.074 acres), located in Henderson County.  '778 CITY OF HENDERSON - RECORD BOOK Record of Minutes of A Special Called Meeting on September 22, 2020 MOTION by Commissioner Staton, seconded by Commissioner Royster, authorizing the City Manager to send the request to the Planning Commission to assign a zoning designation for property located on Kentucky Highway 812 (Airline Road). The vote was called. On roll call, the vote stood: CommissionerBugg ----- Aye: CommissionerRoyster-Aye: Commissioner Staton ---- Aye: CommissionerVowels --- Aye: MayorAustin ------------- Aye: MISCELLANEOUS: Ordinance Review - Zoning Ordinances, Manufactured Homes & Animated Signs DAWN KELSEY, City Attorney, reported that the City has received a request for an animated sign in the Gateway Zone District. Currently flashing, traveling, animated, LED or back-lit signs of all types are prohibited in the Gateway Zone District. Recommended changes to the zoning ordinance relating to this signage would be to add a section to allow animated monument type signage of a specific type, size, and location with landscaping consistent with the permitted materials allowed in the Gateway Zone District. Mrs. Kelsey further reported on recommended changes relating to Class A manufactured homes from the Permitted uses to Conditional uses, amended definitions, and amendments allowing the Board of Zoning Adjustment authority on variances for manufactured homes. MOTION by Commissioner Vowels, seconded by Commissioner Royster, authorizing the City Manager to send the amendments relating to signage in the Gateway Zone District to the Planning Commission for review and recommendation. The vote was called. On roll call, the vote stood: CommissionerBugg ----- Aye: CommissionerRoyster-Aye: Commissioner Staton ---- Aye: CommissionerVowels --- Aye: MayorAustin ------------- Aye: MOTION by Commissioner Vowels, seconded by Commissioner Royster, authorizing the City Manager to send the amendments reiating to Class A manufactured homes to the Planning Commission for review and recommendation. The vote was called. On roll call, the vote stood: CommissionerBugg ----- Aye: CommissionerRoyster-Aye: Commissioner Staton ---- Aye: CommissionerVowels --- Aye: MayorAustin ------------- Aye: MOTION by Commissioner Royster, seconded by Commissioner Vowels, authorizing the City Manager to send the amendments relating to the powers and duties of the Board of Zoning Adjustment to the Planning Commission for review and recommendation.  'l'l!9 CITY OF HENDERSON - RECORD BOOK Record of Minutes of A Special Called Meeting on September 22, 2020 The vote was called. On roll call, the vote stood: CommissionerBugg ----- Aye: CommissionerRoyster-Aye: Commissioner Staton ---- Aye: CornmissionerVowels --- Aye: MayorAustin ------------- Aye: EXECUTIVE SESSION: Litigation MOTION by Commissioner Royster, seconded by Commissioner Staton, that the Board of Commissioners go into Executive Session pursuant to the provisions of KRS 61.81 0(1)(C) for the purpose of discussion of pending litigation against the City. The vote was called. On roll call, the vote stood: CommissionerBugg ----- Aye: CommissionerRoyster-Aye: Commissioner Staton ---- Aye: CommissionerVowels --- Aye: MayorAustin ------------- Aye: WHEREUPON, Mayor Austin declared the Board adjourned into Executive Session. MEETING RECONVENED: MOTION by Commissioner Staton, seconded by Commissioner Royster, the Board of Commissioners reconvened into regular session. The vote was called. On roll call, the vote stood: CommissionerBugg ----- Aye: CommissionerRoyster-Aye: Commissioner Staton ---- Aye: CommissionerVowels --- Aye: MayorAustin ------------- Aye: WHEREUPON, Mayor Austin reconvened the Board into regular session. REPORTS: WILLIAM L. ?BUZZY? NEWMAN, JR., City Manager, reported the need for a budget amendment in October relating to capital and personnel issues. He further reported that the Green River Health District has strongly suggested against trick-or-treating in the normal door- to-door fashion this year due to the COVID-19 pandemic. The Parks & Recreation department is currently reviewing plans for a drive-through event where participants stay in their vehicles. COMMISSIONER STATON reported that he had received several calls relating to the annual Truck-or-Treat events as well as residential trick-or-treating. He requested that staff gather information on any events that will be conducted and relay that information to the public to keep everyone up to date. He further requested that discussions start on planning for an unconventional Christmas Parade/Event for later this year.  720 CITY OF HENDERSON - RECORD BOOK Record of Minutes of A Special Called Meeting on September 22, 2020 MEETING ADJOURN: MOTION by Commissioner Staton, seconded by Commissioner Royster, to adjourn the meeting. The vote was called. On roll call, the vote stood: CommissionerBugg ----- Aye: CommissionerRoyster-Aye: Commissioner Staton ---- Aye: CommissionerVowels --- Aye: MayorAustin ------------- Aye: WITHOUT OBJECTION, Mayor Austin declared the Meeting adjourned at approximately 4:40 p.m. ,?S?s Steve Austin, Mayor ATTEST: Aprill3, 2021 84,ty i Maree Collins, CKMC City Clerk