Board of Commissioners Meetings

61 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on May 25, 2021 A meeting of the Board of Commissioners of the City of Henderson, Kentucky, was held on Tuesday, May 25, 2021, at 3:00 p.m., prevailing time, with no primary location designated for this video teleconference meeting as the result of the state of emergency declared by the President of the United States and the Governor of Kentucky due to the global COVID-19 pandemic, and in accordance with recommended and mandated precautions related to COVID-19 per the Kentucky Attorney General Opinion 20-05, limited public attendance was permitted at this meeting due to the highly contagious nature of COVID-19. It is not feasible for the City to maintain order and abide by recommended and mandated precautions while providing a central physical location for public viewing. The meeting was conducted in accordance with KRS 61.826 and SB 150. There were present Mayor Steve Austin presiding: PRESENT: Commissioner Rodney Thomas Commissioner Austin P. Vowels Commissioner Robert N. Pruitt, Sr. Commissioner Bradley S. Staton ALSO PRESENT: Mr. William L. “Buzzy” Newman, Jr., City Manager Mrs. Dawn Kelsey, City Attorney Ms. Maree Collins, City Clerk Mrs. Donna Stinnett, Community Relations Manager/Public Information Officer Mr. Robert Gunter, Director of Finance Mr. Heath Cox, Police Chief Mr. Scott Foreman, Fire Chief Mr. Trace Stevens, Parks, Recreation and Cemeteries Director Mrs. Connie Galloway, Human Resources Director Ms. Jordan Webb, Emergency Communications Director Mr. Greg Nunn, Information Technology Director Mr. Ray Nix, Code Administrator Mr. Sam Lingerfelt, Safety & Training Coordinator Mr. Dylan Ward, Project Manager Ms. Brenda Wethington, Mass Transit Superintendent Mr. Mike Austin, Bus Operator Mrs. Beth Austin, Parks Recreation Cemeteries Secretary Senior Mrs. Francis Maloney, HR Benefits Coordinator Mrs. Regenia Bender, HR Benefits Coordinator Mr. Bill Raleigh, IT Support Specialist Mr. David Wright, IT Network Administrator II Mr. Paul Bird, Water & Sewer Commission Chair Mr. Tom Williams, Henderson Water Utility General Manager Mr. Todd Bowley, HWU Chief Financial Officer Mr. Kevin Patton, the Gleaner ________________________ PRESENTATION: “25-Year Service Award” MAYOR AUSTIN expressed appreciation to Michael Austin, HART Bus Operator, for his 25 years of service and dedication to the City of Henderson. MICHAEL AUSTIN, HART Bus Operator, thanked the Mayor and expressed that he believes serving as an On Demand driver, taking people to their doctor appointments and helping them stay mobile is his calling and what God intended for him to do. ________________________ 62 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on May 25, 2021 PUBLIC HEARING: “Municipal Road Aid Funds and Local Government Economic Assistance (LGEA) Funds for Fiscal Year Commencing July 1, 2021” MAYOR AUSTIN declared the Public Hearing on Municipal Road Aid funding and Local Government Economic Assistance funding opened and explained that the purpose of the public hearing was to determine the expenditure of Municipal Road Aid and Local Government Economic Assistance funds anticipated to be in the amounts of $584,065.77 and $15,000.00 for use for street and road improvements. Included in the budget is a list of the proposed streets and roads to be paved utilizing these funds which the City Clerk was asked to read into the record. CITY OF HENDERSON, KY PAVING OF STREETS AND ROADS FISCAL 2022 Branch Name From To Budget 8TH STREET NORTH ADAMS STREET NORTH GREEN STREET $ 30,200 BARRET BLVD U.S. 41 NORTH END OF PAVEMENT 44,400 CLAY STREET ATKINSON STREET LETCHER STREET 27,000 CLAY STREET SOUTH ALVES STREET SOUTH GREEN STREET 49,500 HEILMAN AVENUE 5TH STREET END OF PAVEMENT 33,800 MARYWOOD DR HILLSIDE DRIVE U.S. 60 51,800 NORTH ELM STREET BARKER ROAD VILLA DRIVE 73,500 POWELL STREET SOUTH ALVASIA STREET MEADOW STREET 59,800 CRACK SEAL REPAIRS N/A N/A 30,000 GOLF COURSE N/A N/A 10,000 PARKS & CEMETERIES N/A N/A 40,000 $ 450,000 Mayor Austin then asked if any member of the public or the Board had questions or would like to speak on the proposed use of these funds. There being no further discussion Mayor Austin declared the Public Hearing closed at approximately 3:05 p.m. ________________________ MAYOR AUSTIN announced that Resolution 32-21 relating to the employee health plan had been removed from the Consent Agenda and would be heard later in the meeting. APPROVAL OF CONSENT AGENDA: MAYOR AUSTIN asked the City Clerk to read the Consent Agenda. Minutes: November 10, 2020, Called Meeting November 17, 2020, Called Meeting November 17, 2020, Called Joint City/Utility Commission Meeting December 01, 2020, Called Meeting Municipal Orders: 27-21: Municipal Order Approving the Lease for the Depot Located at 101 North Water Street Between the City of Henderson to the Henderson Tourist Commission 28-21: Municipal Order Approving the Renewal of Agreement for Services Between the City of Henderson as Sponsor for City of Henderson Near Site Clinic Health Plan and Deaconess Clinic, Inc. and giving the Mayor the Authorization to Execute the Agreement and any Other Related Documents Including Business Associates Agreements Between the Parties 29-21: Municipal Order Approving Pay Rate Increase for Atkinson Pool Lifeguards for the 2021 Pool Season  63 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on May 25, 2021 Resolutions: 33-21: Resolution Increasing Salary of City Attorney by One Percent (1%) Effective as of June 1, 2021 MOTION by Commissioner Staton, seconded by Commissioner Pruitt, to approve the items on the Consent Agenda as enumerated, with the exception of Resolution No. 32-21. The vote was called. On roll call, the vote stood: Commissioner Thomas -- Aye: Commissioner Vowels --- Aye: Commissioner Pruitt ----- Aye: Commissioner Staton ---- Aye: Mayor Austin ------------- Aye: WHEREUPON, Mayor Austin declared the consent agenda items approved. /s/ Steve Austin Steve Austin, Mayor ATTEST: May 25, 2021 Maree Collins, CKMC, City Clerk ________________________ ORDINANCE NO. 10-21: FIRST READ BUDGET AND APPROPRIATION ORDINANCE FOR THE FISCAL YEAR COMMENCING JULY 1, 2021 AND ENDING JUNE 30, 2022 FOR THE CITY OF HENDERSON, KENTUCKY MOTION by Commissioner Thomas, seconded by Commissioner Vowels, that the ordinance be adopted. The vote was called. On roll call, the vote stood: Commissioner Thomas -- Aye: Commissioner Vowels --- Aye: Commissioner Pruitt ----- Aye: Commissioner Staton ---- Aye: Mayor Austin ------------- Aye: WHEREUPON, Mayor Austin declared the ordinance adopted on its first reading and ordered that it be presented for a second reading at a meeting of the Board of Commissioners. ________________________ ORDINANCE NO. 11-21: FIRST READ ORDINANCE ADOPTING HENDERSON WATER UTILITY BUDGET BUDGET AND APPROPRIATION ORDINANCE FOR THE FISCAL YEAR COMMENCING JULY 1, 2021 AND ENDING JUNE 30, 2022 FOR HENDERSON WATER UTILITY OF THE CITY OF HENDERSON, KENTUCKY MOTION by Commissioner Staton, seconded by Commissioner Thomas, that the ordinance be adopted. The vote was called. On roll call, the vote stood: Commissioner Thomas -- Aye: Commissioner Vowels --- Aye: Commissioner Pruitt ----- Aye: Commissioner Staton ---- Aye: Mayor Austin ------------- Aye: 64 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on May 25, 2021 WHEREUPON, Mayor Austin declared the ordinance adopted on its first reading and ordered that it be presented for a second reading at a meeting of the Board of Commissioners. ________________________ ORDINANCE NO. 12-21: FIRST READ ORDINANCE AMENDING PAY PLAN ORDINANCE APPROVING AMENDMENT TO PAY PLAN PROVIDING FOR ONE PERCENT (1%) INCREASE FOR EMPLOYEES EFFECTIVE JULY 1, 2021 MOTION by Commissioner Staton, seconded by Commissioner Vowels, that the ordinance be adopted. The vote was called. On roll call, the vote stood: Commissioner Thomas -- Aye: Commissioner Vowels --- Aye: Commissioner Pruitt ----- Aye: Commissioner Staton ---- Aye: Mayor Austin ------------- Aye: WHEREUPON, Mayor Austin declared the ordinance adopted on its first reading and ordered that it be presented for a second reading at a meeting of the Board of Commissioners. ________________________ ORDINANCE NO. 13-21: FIRST READ ORDINANCE AMENDING CHAPTER 2 ADMINISTRATION ORDINANCE AMENDING CODE OF ORDINANCE CHAPTER 2 ADMINISTRATION, ARTICLE II BOARD OF COMMISSIONERS, SECTION 2-20 MEETINGS TO CHANGE THE MEETING TIMES FROM 5:30 P.M. TO 3:00 P.M. MOTION by Commissioner Staton, seconded by Commissioner Thomas, that the ordinance be adopted. The vote was called. On roll call, the vote stood: Commissioner Thomas -- Aye: Commissioner Vowels --- Aye: Commissioner Pruitt ----- Aye: Commissioner Staton ---- Aye: Mayor Austin ------------- Aye: WHEREUPON, Mayor Austin declared the ordinance adopted on its first reading and ordered that it be presented for a second reading at a meeting of the Board of Commissioners. ________________________ ORDINANCE NO. 14-21: FIRST READ ORDINANCE AMENDING CHAPTER 8 CEMETERIES ORDINANCE AMENDING CODE OF ORDINANCE CHAPTER 8 CEMETERIES, ARTICLE III FEES AND CHARGES, SECTION 8-51 INDIGENT BURIALS RAISING ADULT BURIAL PAYMENT AMOUNT TO EIGHT HUNDRED DOLLARS ($800.00) MOTION by Commissioner Vowels, seconded by Commissioner Thomas, that the ordinance be adopted. COMMISSIONER VOWELS explained that this was reviewed by the City/County Cooperative Study Group at the request of the Henderson County Coroner.  65 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on May 25, 2021 The vote was called. On roll call, the vote stood: Commissioner Thomas -- Aye: Commissioner Vowels --- Aye: Commissioner Pruitt ----- Aye: Commissioner Staton ---- Aye: Mayor Austin ------------- Aye: WHEREUPON, Mayor Austin declared the ordinance adopted on its first reading and ordered that it be presented for a second reading at a meeting of the Board of Commissioners. ________________________ RESOLUTION NO. 34-21: RESOLUTION SETTING COMPENSATION FOR MEMBERS OF BOARD OF ZONING ADJUSTMENT MOTION by Commissioner Pruitt, seconded by Commissioner Staton, to approve increasing compensation of the Board of Zoning Adjustment members from $20.00 to $50.00 to mirror compensation of Code Enforcement Board members. The vote was called. On roll call, the vote stood: Commissioner Thomas -- Aye: Commissioner Vowels --- Aye: Commissioner Pruitt ----- Aye: Commissioner Staton ---- Aye: Mayor Austin ------------- Aye: WHEREUPON, Mayor Austin declared the resolution adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor ATTEST: May 25, 2021 Maree Collins, City Clerk ________________________ RESOLUTION NO. 35-21: RESOLUTION IN SUPPORT OF PLACING A REGIONAL DRIVER’S LICENSE OFFICE IN HENDERSON COUNTY MOTION by Commissioner Thomas, seconded by Commissioner Pruitt, adopting a resolution in support of placing a regional driver’s license office in Henderson County. COMMISSIONER STATON reported that this came out of the City/County Cooperative Study Group and shows our support so that our residents don’t have to drive 30 to 45 minutes for this service. The vote was called. On roll call, the vote stood: Commissioner Thomas -- Aye: Commissioner Vowels --- Aye: Commissioner Pruitt ----- Aye: Commissioner Staton ---- Aye: Mayor Austin ------------- Aye: WHEREUPON, Mayor Austin declared the resolution adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor 66 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on May 25, 2021 ATTEST: May 25, 2021 Maree Collins, City Clerk ________________________ RESOLUTION NO. 32-21: RESOLUTION DIRECTING HUMAN RESOURCES DIRECTOR TO ADOPT THE TWO OPTION HEALTH INSURANCE PLAN FOR CITY OF HENDERSON EMPLOYEES TO BECOME EFFECTIVE ON JANUARY 1, 2022; AND TO DIRECT THE HUMAN RESOURCES DIRECTOR TO PREPARE THE NECESSARY PLAN DOCUMENTS TO BE OFFERED MOTION by Commissioner Vowels, seconded by Commissioner Thomas, to approve the two option health insurance plan for City employees effective January 1, 2022, and directing the Human Resources Director to prepare the necessary plan documents to be presented at a future date. DISCUSSION WAS HELD relating to Plan Options and costs of each to the employee and to the City; deductibles and co-pays of each plan; HRA Employer Contribution continues at $500.00; how this plan is much more cost conscious for employees than the previous proposed plan; this option gives employees ability to select a plan better suited to their needs; costs of healthcare rising each year; the premium of one option does not impact the other plan option premium; it was asked how long since the last increase in premiums-last year, 2012, 2008; it was asked if this was the first time in the City’s history that two plan options were offered-unknown, but at least not in the past 25 years; not opposed to the 2-plan concept only the timing because of labor shortages and things going on right now; opposition to the 2-plan concept as it seems unfair to our lower wage employees; and it comes down to whether the burden of employee healthcare costs are on the employees or the tax payers-and this seems to be a good compromise. The vote was called. On roll call, the vote stood: Commissioner Thomas -- Aye: Commissioner Vowels --- Aye: Commissioner Pruitt ----- Nay: Commissioner Staton ---- Nay: Mayor Austin ------------- Aye: WHEREUPON, Mayor Austin declared the resolution adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor ATTEST: May 25, 2021 Maree Collins, City Clerk ________________________ MUNICIPAL ORDER NO. 30-21: MUNICIPAL ORDER AWARDING BID FOR MOWING OF “THE CLOVERLEAF” AT US HIGHWAY 41 AND US HIGHWAY 60 AND THE GRASSY AREA ON THE NORTH SIDE AND SOUTH SIDE OF ON/OFF RAMPS FROM US HIGHWAY 41 AND HIGHWAY 351/ZION ROAD EXIT, TO KNIGHT’S LANDSCAPING, LLC OF HENDERSON, KENTUCKY MOTION by Commissioner Staton, seconded by Commissioner Vowels, approving award of a contract for mowing “the cloverleaf” at US Highway 41 and US Highway 60, the grassy area on the north side and south side of on/off ramps from US Highway 41 and Highway 351/Zion Road exit to Knight’s Landscaping, LLC of Henderson, Kentucky , in strict accordance with their bid as submitted pursuant to Bid Reference 21-14. WILLIAM L. “BUZZY” NEWMAN, JR., reported that in the past the Detention Center inmates have mowed this at a fixed cost of $60,000.00 per year. Due to the pandemic and staffing restrictions they are unable to continue mowing so this was bid. The estimated costs to  67 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on May 25, 2021 mow as usual would be $90,000.00. We intend to have it mowed as much as possible, staying within our budget. This does mean less cuts during the season, so it won’t be perfect, it won’t be pretty. The vote was called. On roll call, the vote stood: Commissioner Thomas -- Aye: Commissioner Vowels --- Aye: Commissioner Pruitt ----- Aye: Commissioner Staton ---- Aye: Mayor Austin ------------- Aye: WHEREUPON, Mayor Austin declared the municipal order adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor ATTEST: May 25, 2021 Maree Collins, CKMC, City Clerk ________________________ MUNICIPAL ORDER NO. 31-21: MUNICIPAL ORDER AWARDING BID FOR PURCHASE OF COMPUTER STORAGE AREA NETWORK (SAN) UPGRADE TO PINNACLE COMPUTER SERVICES, INC. OF EVANSVILLE, INDIANA MOTION by Commissioner Pruitt, seconded by Commissioner Staton, approving award of bid for the purchase of computer storage area network (SAN) upgrade to Pinnacle Computer Services, Inc. of Evansville, Indiana in strict accordance with their bid as submitted pursuant to Bid Reference 21-15. The vote was called. On roll call, the vote stood: Commissioner Thomas -- Aye: Commissioner Vowels --- Aye: Commissioner Pruitt ----- Aye: Commissioner Staton ---- Aye: Mayor Austin ------------- Aye: WHEREUPON, Mayor Austin declared the municipal order adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor ATTEST: May 25, 2021 Maree Collins, CKMC, City Clerk ________________________ RESOLUTION NO. 36-21: RESOLUTION APPROVING MEMORANDUM OF UNDERSTANDING BETWEEN THE BUREAU OF ALCOHOL, TOBACCO, FIREARMS AND EXPLOSIVES (ATF) AND THE CITY OF HENDERSON TO ALLOW HENDERSON POLICE DEPARTMENT TO PARTICIPATE IN THE ATF’S TASK FORCE MOTION by Commissioner Thomas, seconded by Commissioner Staton, approving a Memorandum of Understanding between The Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF) and the City allowing the Henderson Police Department to participate in the AFT’s task force. HEATH COX, Police Chief, explained that joining this Task Force would allow the City to have access to federal ballistics records and could allow federal charges be brought under certain circumstances. Currently the services of the Marshall’s office are utilized to run these types of reports and file subsequent federal charges. 68 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on May 25, 2021 The vote was called. On roll call, the vote stood: Commissioner Thomas -- Aye: Commissioner Vowels --- Aye: Commissioner Pruitt ----- Aye: Commissioner Staton ---- Aye: Mayor Austin ------------- Aye: WHEREUPON, Mayor Austin declared the resolution adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor ATTEST: May 25, 2021 Maree Collins, City Clerk ________________________ MEETING ADJOURN: MOTION by Commissioner Staton, seconded by Commissioner Pruitt, to adjourn the meeting. The vote was called. On roll call, the vote stood: Commissioner Thomas -- Aye: Commissioner Vowels --- Aye: Commissioner Pruitt ----- Aye: Commissioner Staton ---- Aye: Mayor Austin ------------- Aye: WITHOUT OBJECTION, Mayor Austin declared the Meeting adjourned at approximately 3:50 p.m. ___________________________ ATTEST: Steve Austin, Mayor April 26, 2022 ______________________ Maree Collins, CKMC City Clerk