Board of Commissioners Meetings

172 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on October 26, 2021 A meeting of the Board of Commissioners of the City of Henderson, Kentucky, was held on Tuesday, October 26, 2021, at 3:00 p.m., prevailing time, in the third floor Assembly Room of the Municipal Center, 222 First Street, Henderson, Kentucky, designated as the primary location for this video teleconference meeting as the result of the state of emergency declared by the President of the United States, the Governor of Kentucky, and the Mayor of the city of Henderson due to the global COVID-19 pandemic, and in accordance with recommended and mandated precautions related to COVID-19 per the Kentucky Attorney General Opinion 20-05. The meeting was conducted in accordance with KRS 61.826 and SB150. There were present Mayor Steve Austin presiding: PRESENT: Commissioner Robert N. Pruitt, Sr. Commissioner Bradley S. Staton Commissioner Rodney Thomas Commissioner Austin P. Vowels ALSO PRESENT: Mr. William L. “Buzzy” Newman, Jr., City Manager Mrs. Dawn Kelsey, City Attorney Ms. Maree Collins, City Clerk Mrs. Donna Stinnett, Community Relations Manager/Public Information Officer Mr. Robert Gunter, Finance Director Mrs. Connie Galloway, Human Resources Director Mr. Trace Stevens, Parks, Recreation & Cemeteries Director Mr. Ray Nix, Code Administrator Mr. Dylan Ward, Project Manager Mr. Victor Carson, IT Network Administrator Mr. Travis Owen, IT Programmer/Analyst Mr. Tom Williams, Henderson Water Utility General Manager Ms. Lindsay Locasto, DHP Executive Director Mrs. Abby Dixon, Henderson Tourist Commission Mr. Jaxson Matthews Mrs. Crystal Matthews Mr. Kevin Patton, the Gleaner (via Zoom) ________________________ MAYOR AUSTIN led the recitation of the Pledge of Allegiance to our American Flag. ________________________ PRESENTATIONS: “Central Business District Parking Update” LINDSAY LOCASTO, Downtown Henderson Partnership Executive Director, indicated that before she begins her report, she would like to remind everyone of the upcoming Dia de los Muertos event in Central Park this Saturday, October 30th. She also mentioned that the new Wayfinding Signs will be installed just in time for the holiday shopping season. Ms. Locasto reported that she had met with new merchant members regarding the parking issues in the Central Business District, gave them a little history on this ongoing issue and let them know of the free parking ticket vouchers available from the City. She indicated that it is recommended that no scatter tickets be issued during the month of November in order to keep parking spaces open during the shopping season and she will report back at the end of the year. She further reported that several businesses that have off-street parking available have agreed to allow other businesses spaces in those lots. ________________________  173 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on October 26, 2021 ORDINANCE NO. 40-21: FIRST READ ORDINANCE ACCEPTING PUBLIC IMPROVEMENTS AN ORDINANCE ACCEPTING PUBLIC IMPROVEMENTS FOR PROPERTY LOCATED IN CANOE CREEK II, SECTION I, ARROW WAY MOTION by Commissioner Staton, seconded by Commissioner Thomas, that the ordinance be adopted. The vote was called. On roll call, the vote stood: Commissioner Pruitt ----- Aye: Commissioner Staton ---- Aye: Commissioner Thomas -- Aye: Commissioner Vowels --- Aye: Mayor Austin ------------- Aye: WHEREUPON, Mayor Austin declared the ordinance adopted on its first reading and ordered that it be presented for a second reading at a meeting of the Board of Commissioners. ________________________ TOM WILLIAMS, Henderson Water Utility General Manager, reported that this requested change would allow for reorganization of duties and consolidation of positions due to the retirement of current employees. ORDINANCE NO. 41-21: FIRST READ ORDINANCE AMENDING PORTION OF FISCAL YEAR 2022 HENDERSON WATER UTILITY BUDGET ORDINANCE AMENDING HENDERSON WATER UTILITY BUDGETED POSITIONS AND JOB CLASSIFICATIONS OF THE FISCAL YEAR 2021-2022 BUDGET CREATING ONE (1) HWU WATER TREATMENT PLANT MANAGER POSITION; ADDING ONE (1) HWU WATER TREATMENT OPERATOR II POSITION; RECLASSIFYING (IN NAME ONLY) THE HWU TREATMENT MANAGER POSITION TO HWU TREATMENT SUPERINTENDENT MOTION by Commissioner Staton, seconded by Commissioner Thomas, that the ordinance be adopted. The vote was called. On roll call, the vote stood: Commissioner Pruitt ----- Aye: Commissioner Staton ---- Aye: Commissioner Thomas -- Aye: Commissioner Vowels --- Aye: Mayor Austin ------------- Aye: WHEREUPON, Mayor Austin declared the ordinance adopted on its first reading and ordered that it be presented for a second reading at a meeting of the Board of Commissioners. ________________________ ORDINANCE NO. 42-21: FIRST READ ORDINANCE AMENDING PAY PLAN ORDINANCE ADOPTING A REVISED CITY OF HENDERSON JOB CLASSIFICATION AND PAY PLAN WHICH ADDS ONE (1) HWU WATER TREATMENT PLANT MANAGER POSITION AND RECLASSIFIES/RENAMES THE HWU TREATMENT MANAGER POSITION TO HWU TREATMENT SUPERINTENDENT MOTION by Commissioner Staton, seconded by Commissioner Thomas, that the ordinance be adopted. 174 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on October 26, 2021 The vote was called. On roll call, the vote stood: Commissioner Pruitt ----- Aye: Commissioner Staton ---- Aye: Commissioner Thomas -- Aye: Commissioner Vowels --- Aye: Mayor Austin ------------- Aye: WHEREUPON, Mayor Austin declared the ordinance adopted on its first reading and ordered that it be presented for a second reading at a meeting of the Board of Commissioners. ________________________ RESOLUTION NO. 75-21: RESOLUTION RESCINDING AND SUPERSEDING THE CURRENT CITY OF HENDERSON OFFICIAL FLAG DESIGN AND ADOPTING A NEW OFFICIAL FLAG DESIGN MOTION by Commissioner Staton, seconded by Commissioner Thomas, to rescind and supersede the current city of Henderson official flag design and adopt a new official flag design. JAXSON MATTHEWS thanked the Board for helping make his dream come true. The vote was called. On roll call, the vote stood: Commissioner Pruitt ----- Aye: Commissioner Staton ---- Aye: Commissioner Thomas -- Aye: Commissioner Vowels --- Aye: Mayor Austin ------------- Aye: WHEREUPON, Mayor Austin declared the resolution adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor ATTEST: October 26, 2021 Maree Collins, City Clerk ________________________ RESOLUTION NO. 76-21: RESOLUTION DESIGNATING THE CLEARWELL PROJECT AT THE SOUTH WATER TREATMENT PLANT AS A WATER AND SEWER CAPITAL PROJECT FOR REIMBURSEMENT EXPENDITURES OF THE AMERICAN RESCUE PLAN ACT (ARPA) FUNDS IN AN AMOUNT UP TO $5,000,000.00  175 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on October 26, 2021 MOTION by Commissioner Staton, seconded by Commissioner Vowels, to designate the Clearwell Project at the South Water Treatment Plant as a water and sewer capital project for reimbursement expenditures of the American Rescue Plan Act (ARPA) funds in an amount up to $5,000,000.00. TOM WILLIAMS, Henderson Water Utility General Manager, and WILLIAM L. “BUZZY” NEWMAN, JR., City Manager, reported that there was an emergency over the weekend with a high service pump failure at the South Water Treatment Plant. A work around was able to maintain service; however, to replace two major pumps and electric panels is estimated at $1.5 million in addition to the DRA funding for the Clearwell Project. The vote was called. On roll call, the vote stood: Commissioner Pruitt ----- Aye: Commissioner Staton ---- Aye: Commissioner Thomas -- Aye: Commissioner Vowels --- Aye: Mayor Austin ------------- Aye: WHEREUPON, Mayor Austin declared the resolution adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor ATTEST: October 26, 2021 Maree Collins, City Clerk ________________________ WILLIAM L. “BUZZY” NEWMAN, JR., City Manager, asked that the Tabled Municipal Order No. 56-21 relating to the purchase of the self-service kiosk remain tabled at this time as a consultant is scheduled to evaluate our customer services processes/policies and make a report in mid-November. ________________________ CITY MANAGER’S REPORT: WILLIAM L. “BUZZY” NEWMAN, JR., City Manager, reported that the water fountain is back and has been installed and that Mark Simmons, Recreation Program Manager, is over- seeing the day-to-day work on the Riverfront Water Feature project. ________________________ COMMISSIONER’S REPORT: COMMISSIONER THOMAS announced that our community lost a great kid last week, say a prayer for that family. (He was referring to the death of 18-year-old Thomas “Lofton” Hazelwood) ________________________ MISCELLANEOUS: “Zoning Ordinance – Manufactured Homes” This item was deferred to a future meeting. ________________________ EXECUTIVE SESSION: “Litigation” MOTION by Commissioner Thomas, seconded by Commissioner Staton, that the Board of Commissioners go into Executive Session for the purpose of discussion of pending opioid litigation pursuant to the provisions KRS 61.810(1)(c). The vote was called. On roll call, the vote stood: 176 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on October 26, 2021 Commissioner Pruitt ----- Aye: Commissioner Staton ---- Aye: Commissioner Thomas -- Aye: Commissioner Vowels --- Aye: Mayor Austin ------------- Aye: WHEREUPON, Mayor Austin declared the Board adjourned into Executive Session. ________________________ MEETING RECONVENED: MOTION by Commissioner Staton, seconded by Commissioner Pruitt, the Board of Commissioners reconvened into regular session. The vote was called. On roll call, the vote stood: Commissioner Pruitt ----- Aye: Commissioner Staton ---- Aye: Commissioner Thomas -- Aye: Commissioner Vowels --- Aye: Mayor Austin ------------- Aye: WHEREUPON, Mayor Austin reconvened the Board into regular session. ________________________ MEETING ADJOURN: MOTION by Commissioner Staton, seconded by Commissioner Pruitt, to adjourn the meeting. The vote was called. On roll call, the vote stood: Commissioner Pruitt ----- Aye: Commissioner Staton ---- Aye: Commissioner Thomas -- Aye: Commissioner Vowels --- Aye: Mayor Austin ------------- Aye: WITHOUT OBJECTION, Mayor Austin declared the Meeting adjourned at approximately 3:50 p.m. ___________________________ ATTEST: Steve Austin, Mayor August 23, 2022 ______________________ Maree Collins, CKMC City Clerk