Board of Commissioners Meetings

90 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on June 28, 2022 A meeting of the Board of Commissioners of the City of Henderson, Kentucky, was held on Tuesday, June 28, 2022, at 3:00 p.m., prevailing time, in the third-floor Assembly Room of the Municipal Center, 222 First Street, Henderson, Kentucky, designated as the primary location for this video teleconference meeting as allowed under KRS61.826. MAYOR AUSTIN led the recitation of the Pledge of Allegiance to our American Flag. There were present Mayor Steve Austin presiding: PRESENT: Commissioner Rodney Thomas Commissioner Austin P. Vowels Commissioner Bradley S. Staton ABSENT: Commissioner Robert N. Pruitt, Sr. ALSO PRESENT: Mr. William L. “Buzzy” Newman, Jr., City Manager Mr. Randall Redding, Acting City Attorney Ms. Maree Collins, City Clerk Mrs. Donna Stinnett, Community Relations Manager/Public Information Officer Mr. Robert Gunter, Finance Director Mrs. Connie Galloway, Human Resources Director Mr. Dylan Ward, Project Manager (via zoom panelist) Mr. Mark Simmons, Recreation Program Manager Mr. Steve Davis, Code Administratorr Mr. Aaron Calvert, Assistant Gas System Director Mrs. Donna Madden, Administrative Secretary Mr. Bill Raleigh, IT Support Specialist Mr. Victor Carson, Network Administrator I Mr. Travis Owens, Programmer/Analyst Mr. Brad Bickett, Henderson Municipal Power & Light General Manager Mr. Tom Williams, Henderson Water Utility General Manager Mr. Todd Bowley, Henderson Water Utility Chief Financial Officer Mr. Kevin Roberts, Henderson Water Utility Director of Operations Ms. Missy Vanderpool, Henderson Economic Development Executive Director Ms. Whitney Risley, Henderson Economic Development Mr. George Link, Architect, Brandstetter Carroll Mr. Jamie Conrad Mr. Dwight Williams, Commissioner Candidate Rev. Charles Johnson, Human Rights Commission Executive Director ________________________ RECOGNITION OF VISITORS: JAMIE CONRAD came before the Board to report unresolved issues he has with employees at the HART bus system. MAYOR AUSTIN indicated that the City Manager and the Transit Superintendent will meet with Mr. Conrad to resolve the issues. ________________________ PRESENTATIONS: “Sports Complex Update” GEORGE LINK, Brandstetter Carroll Architect, gave a brief report on the overall Sports Complex Master Plan. The first phase will include the entrance, four-plex of 200’ fields with a central concession stand, stormwater retention, and storm drainage for the entire project.  91 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on June 28, 2022 ________________________ MISSY VANDERPOOL, Henderson Economic Development Executive Director, and WHITNEY RISLEY, Henderson Economic Development Director of Existing Industry & Workforce Development, reported on the new Workforce Attraction Marketing Campaign. This eleven-month marketing campaign includes four videos, advertisements and company features and costs $60,000.00. They requested the cost of the campaign be split 50/50 with the County. MOTION by Commissioner Staton, seconded by Commissioner Thomas, authorizing one-half funding of the marketing campaign for Henderson/Henderson County in the total amount of $60,000.00. The vote was called. On roll call, the vote stood: Commissioner Thomas -- Aye: Commissioner Vowels --- Aye: Commissioner Pruitt ------ Absent: Commissioner Staton ---- Aye: Mayor Austin ------------- Aye: ________________________ BRAD BICKETT, Henderson Municipal Power & Light General Manager, reported on the plan to install an Electric Vehicle Charging Staton in the downtown area. The station is estimated to cost $75,000.00 to install a L3 charger, which is the fastest. _______________________ TOM WILLIAMS, Henderson Water Utility General Manager, reported that the US EPA has now released updated interim health levels and we are still well below those levels. He further reported that HWU will start monthly testing and additional treatments as necessary to ensure continued safe drinking water for its customers. _______________________ APPROVAL OF CONSENT AGENDA: MAYOR AUSTIN asked the City Clerk to read the Consent Agenda. Minutes: July 27, 2021, Regular Meeting July 27, 2021, Special Called Joint City/Water & Sewer Commission/County Fiscal Court Meeting July 30, 2021, Special Called Meeting Resolutions: 16-22: Resolution Approving Agreement with the Henderson City- County Airport Board Allocating $225,223.00 for Airport Services and Authorizing Mayor to Execute Agreement 17-22: Resolution Approving Agreement with the Henderson, Kentucky Chamber of Commerce, Downtown Henderson Partnership Committee Allocating $46,000.00 for Services in Support of Downtown Henderson and Authorizing Mayor to Execute Agreement 18-22: Resolution Approving Agreement with Henderson Economic Development Allocating $60,000.00 for Services and Authorizing Mayor to Execute Agreement 19-22: Resolution Approving Memorandum of Understanding Between the City and Henderson Tourist Commission Regarding Personnel for the Henderson Welcome Center, Gallery 101 92 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on June 28, 2022 20-22: Resolution Authorizing Funding for City-County Human Rights Commission in the Amount of $42,340.00 21-22: Resolution Authorizing Funding for Henderson-Henderson County Planning Commission in the Amount of $380,451.00 22-22: Resolution Approving Agreement and Statement of Affiliation Between the Henderson City/County Rescue Squad, Inc., the City of Henderson, the County of Henderson, and Henderson Emergency Management 23-22: Resolution Approving Community Development Block Grant Subrecipient Agreement with the Father Bradley Shelter for Women and Children, Inc. (SWC) Municipal Orders: 47-22: Municipal Order Authorizing Lease of Office Space at 1990 Barret Court to Henderson Emergency Management and Authorizing Mayor to Execute Lease Agreement MOTION by Commissioner Thomas, seconded by Commissioner Vowels, to approve the items on the Consent Agenda as presented. The vote was called. On roll call, the vote stood: Commissioner Thomas -- Aye: Commissioner Vowels --- Aye: Commissioner Pruitt ------ Absent: Commissioner Staton ---- Aye: Mayor Austin ------------- Aye: WHEREUPON, Mayor Austin declared the consent agenda items approved. /s/ Steve Austin Steve Austin, Mayor ATTEST: June 28, 2022 Maree Collins, CKMC, City Clerk ________________________ ORDINANCE NO. 15-22: SECOND READ AN ORDINANCE AMENDING BUDGET AND APPROPRIATION ORDINANCE FOR THE FISCAL YEAR COMMENCING JULY 1, 2021, AND ENDING JUNE 30, 2022, FOR THE CITY OF HENDERSON, KENTUCKY MOTION by Commissioner Staton, seconded by Commissioner Thomas, that the ordinance be adopted. The vote was called. On roll call, the vote stood: Commissioner Thomas -- Aye: Commissioner Vowels --- Aye: Commissioner Pruitt ------ Absent: Commissioner Staton ---- Aye: Mayor Austin ------------- Aye: WHEREUPON, Mayor Austin declared the ordinance adopted, affixed his signature and the date thereto and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor ATTEST: June 28, 2022 Maree Collins, CKMC, City Clerk ________________________  93 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on June 28, 2022 ORDINANCE NO. 16-22: SECOND READ ORDINANCE AMENDING JOB CLASSIFICATIONS AND PAY PLAN ORDINANCE APPROVING AMENDMENT TO JOB CLASSIFICATIONS AND PAY PLAN FOR NON-HAZARDOUS DUTY POSITIONS, FIRE HAZARDOUS DUTY POSITIONS, AND POLICE HAZARDOUS DUTY POSITIONS FOR FISCAL YEAR 2023 MOTION by Commissioner Staton, seconded by Commissioner Thomas, that the ordinance be adopted. The vote was called. On roll call, the vote stood: Commissioner Thomas -- Aye: Commissioner Vowels --- Aye: Commissioner Pruitt ------ Absent: Commissioner Staton ---- Aye: Mayor Austin ------------- Aye: WHEREUPON, Mayor Austin declared the ordinance adopted, affixed his signature and the date thereto and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor ATTEST: June 28, 2022 Maree Collins, CKMC, City Clerk ________________________ RESOLUTION NO. 24-22: RESOLUTION AUTHORIZING THE APPLICATION TO, AND ACCEPTANCE OF FUNDS FROM, PIPELINE AND HAZARDOUS MATERIALS SAFETY ADMINISTRATION (PHMSA); AND AUTHORIZING THE MAYOR TO EXECUTE ALL NECESSARY DOCUMENTS MOTION by Commissioner Thomas, seconded by Commissioner Staton, authorizing the application of grant funds, and acceptance if awarded, from the Pipeline and Hazardous Materials Safety Administration (PHMSA); and authorizing the Mayor to execute any necessary documents on behalf of the City. The vote was called. On roll call, the vote stood: Commissioner Thomas -- Aye: Commissioner Vowels --- Aye: Commissioner Pruitt ------ Absent: Commissioner Staton ---- Aye: Mayor Austin ------------- Aye: WHEREUPON, Mayor Austin declared the resolution adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor ATTEST: June 28, 2021 Maree Collins, City Clerk ________________________ RESOLUTION NO. 25-22: RESOLUTION APPROVING MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF HENDERSON POLICE DEPARTMENT AND THE HENDERSON COUNTY SHERIFF’S OFFICE CREATING THE HENDERSON COUNTY TASK FORCE; AND AUTHORIZING MAYOR TO EXECUTE THE MEMORANDUM OF UNDERSTANDING ON BEHALF OF THE CITY MOTION by Commissioner Vowels, seconded by Commissioner Thomas, approving the 94 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on June 28, 2022 Memorandum of Understanding between the City Police Department and the Henderson County Sheriff’s Office creating the Henderson County Task Force and authorizing the Mayor to execute the Memorandum of Understanding on behalf of the City. The vote was called. On roll call, the vote stood: Commissioner Thomas -- Aye: Commissioner Vowels --- Aye: Commissioner Pruitt ------ Absent: Commissioner Staton ---- Aye: Mayor Austin ------------- Aye: WHEREUPON, Mayor Austin declared the resolution adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor ATTEST: June 28, 2021 Maree Collins, City Clerk ________________________ MUNICIPAL ORDER NO. 48-22: MUNICIPAL ORDER AWARDING BID FOR METER READING SERVICES TO BERMEX, INC. OF STOW, OHIO MOTION by Commissioner Staton, seconded by Commissioner Vowels, awarding bid for meter reading services to Bermex, Inc., of Stow, Ohio, in strict accordance with their bid as submitted pursuant to Bid Reference 22-20. The vote was called. On roll call, the vote stood: Commissioner Thomas -- Aye: Commissioner Vowels --- Aye: Commissioner Pruitt ------ Absent: Commissioner Staton ---- Aye: Mayor Austin ------------- Aye: WHEREUPON, Mayor Austin declared the municipal order adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor ATTEST: June 28, 2021 Maree Collins, CKMC, City Clerk ________________________ CITY MANAGER’S REPORT: WILLIAM L. “BUZZY” NEWMAN, JR., City Manager, reported that the Riverfront Water Feature is up and running and with all the challenges and price increases due to the pandemic, requested that a Change Order to the Harrell Fisch contract in the amount of $12,446.00 be approved. MOTION by Commissioner Staton, seconded by Commissioner Thomas, approving the Change Order to the Harrell-Fisch Inc. contract for additional funds that were necessary to complete the project. The vote was called. On roll call, the vote stood: Commissioner Thomas -- Aye: Commissioner Vowels --- Aye: Commissioner Pruitt ------ Absent:  95 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on June 28, 2022 Commissioner Staton ---- Aye: Mayor Austin ------------- Aye: ________________________ WILLIAM L. “BUZZY” NEWMAN, JR., City Manager, reported that bids were opened last week for the KY 425 Bypass Turn Lane Project with only one bid received. He indicated that the original cost estimate was $1.4 million with funding from a $500,000.00 KYTC economic development grant and $1 million dedicated by the County for roadway infrastructure for the Pratt Project. The lone bid came in at $2.4 million. We have set up meetings for negotiations with the contractor as well as Pratt. In order to stay within timelines for this project, we may have need for a special called meeting and should know more by Thursday. ________________________ COMMISSIONERS’ REPORT: COMMISSIONER VOWELS reported that the annual Rotary Trivia Night event raised a lot of scholarship funds. ________________________ COMMISSIONER STATON reported that the PFAS Study Group meeting in July to have Commissioner Tony Hatten to present on update. He further asked that staff review the possibility of changing our email addresses to something shorter. ________________________ MEETING ADJOURN: MOTION by Commissioner Staton, seconded by Commissioner Thomas, to adjourn the meeting. The vote was called. On roll call, the vote stood: Commissioner Thomas -- Aye: Commissioner Vowels --- Aye: Commissioner Pruitt ------ Absent: Commissioner Staton ---- Aye: Mayor Austin ------------- Aye: WITHOUT OBJECTION, Mayor Austin declared the Meeting adjourned at approximately 5:05 p.m. ___________________________ ATTEST: Steve Austin, Mayor December 13, 2022 ______________________ Maree Collins, CKMC City Clerk