Board of Commissioners Meetings

119 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on August 23, 2022 A meeting of the Board of Commissioners of the City of Henderson, Kentucky, was held on Tuesday, August 23, 2022, at 3:00 p.m., prevailing time, in the third-floor assembly room, 222 First Street, Henderson, Kentucky. This meeting was conducted as a video teleconference meeting as allowed under KRS61.826. MAYOR AUSTIN led the recitation of the Pledge of Allegiance to our American Flag. There were present Mayor Steve Austin presiding: PRESENT: Commissioner Austin P. Vowels Commissioner Robert N. Pruitt, Sr. Commissioner Bradley S. Staton (Via Zoom Panelist) Commissioner Rodney Thomas ALSO PRESENT: Mr. William L. “Buzzy” Newman, Jr., City Manager Mrs. Dawn Kelsey, City Attorney Ms. Maree Collins, City Clerk Mrs. Donna Stinnett, Community Relations Manager/Public Information Officer Mr. Robert Gunter, Finance Director Mrs. Connie Galloway, Human Resources Director Mr. Greg Nunn, IT Director Mr. Brian Williams, Public Works Director Mr. Sean McKinney, Police Chief Mr. Trace Stevens, Parks, Recreation & Cemeteries Director Ms. Jordan Webb, Emergency Communications Director Mr. Jeff Putman, Municipal Facilities Superintendent Mr. Dylan Ward, Project Manager (Via Zoom Panelist) Mrs. Donna Madden, Administrative Secretary Mr. Bill Raleigh, IT Support Specialist Mr. David Wright, IT Network Administrator II Mr. Victor Carson, Network Administrator I Mr. Tom Williams, Henderson Water Utility General Manager Mr. Dwight Williams, Commissioner Candidate Mr. Bill Latta, Field and Main Insurance Agency Director of Insurance Ms. Whitney Floyd, Field and Main Insurance Agency President Mr. Logan Hazelwood, HAZEX Construction Mr. Larry Majors Rev. Charles Johnson, Human Rights Commission Executive Director Mr. Marty Wilson, Police Officer ________________________ PRESENTATION: “Workers’ Compensation Dividend Check” BILL LATTA, Director of Insurance, Field & Main Insurance, and WHITNEY FLOYD, President, Field & Main Insurance, thanked the Board for the close partnership over these past years and presented a dividend check to the City for keeping the loss ratio under 65% for the 2019 insurance year. MAYOR AUSTIN thanked Bill and Whitney and the team for support and all department heads and employees for such a good safety record. ________________________ APPROVAL OF CONSENT AGENDA: MAYOR AUSTIN asked the City Clerk to read the Consent Agenda. 120 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on August 23, 2022 Minutes: October 19, 2021, Work Session October 19, 2021, Called Meeting October 26, 2021, Regular Meeting November 2, 2021, Called Meeting Resolutions: 31-22: Resolution Approving Agreement with the Humane Society of Henderson County, Inc. Allocating $10,500.00 Monthly for Six (6) Months for Animal Control and Shelter Services; and the Mayor is Authorized to Execute Agreement on Behalf of City 32-22: Resolution Authorizing the Rebate of One Percent (1%) of the Wages, Salaries or Other Compensation Paid by Sitex, Inc. Imposed and Levied as Occupational License Fees Due and Payable to the City of Henderson, Kentucky, by Ordinance, From the Salaries, Wages and Other Compensation to be Paid to New Employees Hired Over the Baseline by Sitex, Inc. Provided Said Company Meets the Criteria Set Forth in its Application for Incentives Under the Kentucky Business Investment Program Municipal Order: 56-22: Municipal Order Authorizing Purchase of a 2015 JLG 600 AJ Lift for Municipal Facilities in the Public Works Department from Equipment Depot Kentucky, Inc., Evansville, Indiana, in the Amount of $59,200.00 MOTION by Commissioner Thomas, seconded by Commissioner Pruitt, to approve the items on the Consent Agenda as presented. The vote was called. On roll call, the vote stood: Commissioner Vowels --- Aye: Commissioner Pruitt ------ Aye: Commissioner Staton ---- Aye: Commissioner Thomas -- Aye: Mayor Austin ------------- Aye: WHEREUPON, Mayor Austin declared the consent agenda items approved. /s/ Steve Austin Steve Austin, Mayor ATTEST: August 23, 2022 Maree Collins, CKMC, City Clerk ________________________ ORDINANCE NO. 20-22: FIRST READ ORDINANCE ACCEPTING PUBLIC IMPROVEMENTS AN ORDINANCE ACCEPTING PUBLIC IMPROVEMENTS CONSISTING OF ROADWAYS IN CANOE CREEK II, SECTION 2 MOTION by Commissioner Thomas, seconded by Commissioner Vowels, that the ordinance be adopted. The vote was called. On roll call, the vote stood: Commissioner Vowels --- Aye: Commissioner Pruitt ----- Aye: Commissioner Staton ----- Aye: Commissioner Thomas --- Aye: Mayor Austin ------------- Aye:  121 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on August 23, 2022 WHEREUPON, Mayor Austin declared the ordinance adopted on its first reading and ordered that it be presented for a second reading at a meeting of the Board of Commissioners. ________________________ ORDINANCE NO. 21-22: FIRST READ ORDINANCE ACCEPTING PUBLIC IMPROVEMENTS AN ORDINANCE ACCEPTING PUBLIC IMPROVEMENTS CONSISTING OF ROADWAYS IN RIVER’S EDGE SECTION 1 MOTION by Commissioner Pruitt, seconded by Commissioner Thomas, that the ordinance be adopted. The vote was called. On roll call, the vote stood: Commissioner Vowels --- Abstained: Commissioner Pruitt ----- Aye: Commissioner Staton ----- Aye: Commissioner Thomas --- Aye: Mayor Austin ------------- Aye: WHEREUPON, Mayor Austin declared the ordinance adopted on its first reading and ordered that it be presented for a second reading at a meeting of the Board of Commissioners. ________________________ ORDINANCE NO. 22-22: FIRST READ ORDINANCE AMENDING JOB CLASSIFICATIONS AND PAY PLAN, AND NON- HAZARDOUS GRADE & SALARY RANGES ORDINANCE APPROVING AMENDMENTS TO JOB CLASSIFICATIONS AND PAY PLAN, AND NON-HAZARDOUS GRADE & SALARY RANGES TO REMOVE THE HWU CHIEF ENGINEER POSITION, AND TO ADD SHIFT DIFFERENTIAL FOR 9-1-1 EMERGENCY COMMUNICATIONS DEPARTMENT EMPLOYEES MOTION by Commissioner Vowels, seconded by Commissioner Pruitt, that the ordinance be adopted. The vote was called. On roll call, the vote stood: Commissioner Vowels --- Aye: Commissioner Pruitt ----- Aye: Commissioner Staton ----- Aye: Commissioner Thomas --- Aye: Mayor Austin ------------- Aye: WHEREUPON, Mayor Austin declared the ordinance adopted on its first reading and ordered that it be presented for a second reading at a meeting of the Board of Commissioners. ________________________ ORDINANCE NO. 23-22: FIRST READ ORDINANCE AMENDING PORTION OF HENDERSON WATER UTILITY 2022- 2023 BUDGET ORDINANCE AMENDING HENDERSON WATER UTILITY BUDGETED POSITIONS AND JOB CLASSIFICATIONS OF THE 2022-2023 BUDGET BY REMOVING ONE (1) HWU CHIEF ENGINEER POSITION AND ADDING ONE (1) HWU CHIEF ENGINEER – CONTRACT EMPLOYEE POSITION MOTION by Commissioner Thomas, seconded by Commissioner Vowels, that the ordinance be adopted. 122 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on August 23, 2022 The vote was called. On roll call, the vote stood: Commissioner Vowels --- Aye: Commissioner Pruitt ----- Aye: Commissioner Staton ----- Aye: Commissioner Thomas --- Aye: Mayor Austin ------------- Aye: WHEREUPON, Mayor Austin declared the ordinance adopted on its first reading and ordered that it be presented for a second reading at a meeting of the Board of Commissioners. ________________________ ORDINANCE NO. 24-22: FIRST READ ORDINANCE PROVIDING FOR THE LEVY AND COLLECTION OF AD VALOREM TAXES AN ORDINANCE OF THE CITY OF HENDERSON, KENTUCKY PROVIDING FOR THE LEVY AND COLLECTION OF AD VALOREM TAXES FOR THE FISCAL YEAR BEGINNING JULY 1, 2022, AND PROVIDING FOR THE TIME OF PAYMENT FOR SUCH TAXES, PENALTY, INTEREST AND DISCOUNT MOTION by Commissioner Pruitt, seconded by Commissioner Thomas, that the ordinance be adopted. DISCUSSION WAS HELD relating to the proposed reduced tax rate; East End and inner-city development projects that will need to be funded over the next four years at a cost of $1.2 million which can be raised by not reducing the rate to the proposed .470 but to .475 to use those $300,000.00; and investments in the economic development of our community is important. MOTION by Commissioner Staton, seconded by Commissioner Thomas to amend the proposed reduced property tax rate from .470 to .475. The vote was called. On roll call, the vote stood: Commissioner Vowels --- Aye: Commissioner Pruitt ----- Aye: Commissioner Staton ----- Aye: Commissioner Thomas --- Aye: Mayor Austin ------------- Aye: The vote was called. On roll call, the vote stood: Commissioner Vowels --- Aye: Commissioner Pruitt ----- Aye: Commissioner Staton ----- Aye: Commissioner Thomas --- Aye: Mayor Austin ------------- Aye: WHEREUPON, Mayor Austin declared the amended ordinance adopted on its first reading and ordered that it be presented for a second reading at a meeting of the Board of Commissioners. ________________________ MUNICIPAL ORDER NO. 57-22: MUNICIPAL ORDER AWARDING BID FOR DEMOLITION AND REMOVAL OF THE IBT EDUCATION BUILDING AT 540 SECOND STREET TO HAZEX CONSTRUCTION CO., INC. OF HENDERSON, KENTUCKY IN THE AMOUNT OF $176,818.00  123 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on August 23, 2022 MOTION by Commissioner Thomas, seconded by Commissioner Pruitt, authorizing award of the bid for demolition and removal of the IBT Education Building at 540 Second Street to Hazex Construction Co., Inc. of Henderson, Kentucky, in strict accordance with their bid as submitted pursuant to Bid Reference 22-24. The vote was called. On roll call, the vote stood: Commissioner Vowels --- Aye: Commissioner Pruitt ----- Aye: Commissioner Staton ----- Aye: Commissioner Thomas --- Aye: Mayor Austin ------------- Aye: WHEREUPON, Mayor Austin declared the municipal order adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor ATTEST: August 23, 2022 Maree Collins, CKMC, City Clerk ________________________ CITY MANAGER’S REPORT: WILLIAM L. “BUZZY” NEWMAN, JR., City Manager, announced that it is anticipated that the September work session will be conducted relating to sanitation. ________________________ TRACE STEVENS, Parks, Recreation & Cemeteries Director, reported on the costs of potential upgrades to Anthony Brooks Park. He indicated the park is approximately .6 acres. The new playground equipment is estimated at $55,000.00 plus installation and surfacing for a total of $80,000.00 to $100,000.00. The water feature at East End Park in 2016 was $115,000.00 plus concrete work and plumbing (water lines) and must have a restroom located within 150’. Estimated total of playground equipment, spray park and restrooms is $4000,000.00 to $450,000.00. Staff will work on a site plan and begin discussions for next budget season. ________________________ COMMISSIONERS’ REPORT: COMMISSIONER PRUITT suggested a “Homecoming” event to invite everyone raised in Henderson, home for a weekend of activities. ________________________ COMMISSIONER STATON asked about adding the new Borax Drive Driver’s License location to a bus route or a free on-demand service. City Manager Newman indicated that the Mass Transit Superintendent has a proposed plan to address several issues relating to economic development which would include this. ________________________ DAWN KELSEY, City Attorney, reported that the last of the Master Commissioner sales of three vacant lots is scheduled for tomorrow at 10:30 a.m. ________________________ 124 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on August 23, 2022 MEETING ADJOURN: MOTION by Commissioner Pruitt, seconded by Commissioner Thomas, to adjourn the meeting. The vote was called. On roll call, the vote stood: Commissioner Vowels --- Aye: Commissioner Pruitt ----- Aye: Commissioner Staton ----- Aye: Commissioner Thomas --- Aye: Mayor Austin ------------- Aye: WITHOUT OBJECTION, Mayor Austin declared the Meeting adjourned at approximately 3:40 p.m. ___________________________ ATTEST: Steve Austin, Mayor December 13, 2022 ______________________ Maree Collins, CKMC City Clerk