Board of Commissioners Meetings

115 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on August 09, 2022 A meeting of the Board of Commissioners of the City of Henderson, Kentucky, was held on Tuesday, August 09, 2022, at 3:00 p.m., prevailing time, in the third floor Assembly Room of the Municipal Center, 222 First Street, Henderson, Kentucky, designated as the primary location for this video teleconference meeting allowed under KRS 61.826. MAYOR AUSTIN led the recitation of the Pledge of Allegiance to our American Flag. There were present Mayor Steve Austin presiding: PRESENT: Commissioner Austin P. Vowels Commissioner Robert N. Pruitt, Sr. Commissioner Bradley S. Staton Commissioner Rodney Thomas ALSO PRESENT: Mr. William L. “Buzzy” Newman, Jr., City Manager Mrs. Dawn Kelsey, City Attorney Ms. Maree Collins, City Clerk Mr. Robert Gunter, Finance Director Mrs. Connie Galloway, Human Resource Director Mr. Trace Stevens, Parks Recreation & Cemetery Director Mr. Scott Foreman, Fire Chief Mr. Steve Davis, Code Administrator Mr. Dylan Ward, Project Manager (Via Zoom Panelist) Mrs. Donna Madden, Administrative Secretary Mr. Brad Bickett, Henderson Municipal Power & Light General Manager Mr. Lin Shannon, Utility Commission Chair Mr. Russell R. Sights, Utility Commission Member Dr. Jennifer Howell, Utility Commission Member Ms. Tammy Konsler, Utility Commission Member (Via Zoom Panelist) Mr. Randall Redding, Utility Commission Attorney Ms. Missy Vanderpool, Henderson Economic Development Executive Director Ms. Whitney Risley, Henderson Economic Development Mr. Dwight Williams, Commissioner Candidate ________________________ APPROVAL OF CONSENT AGENDA: MAYOR AUSTIN asked the City Clerk to read the Consent Agenda. Minutes: September 28, 2021, Regular Meeting October 12, 2021, Regular Meeting Municipal Order 53-22: Municipal Order Awarding Bid for Purchase of Fire Department Uniforms and Equipment to Siegel’s Corporation of Evansville, Indiana and Galls, LLC of Lexington, Kentucky 54-22: Municipal Order Awarding Bid for Heavy Equipment Rental to Schneider Farms & Excavating of Henderson, Kentucky 55-22: Municipal Order Approving Amendment to Order Terms of Municipal Order 41-20 Awarding the Bid for Purchase of a Pumper Apparatus for the Fire Department to Seagrave Fire Apparatus, LLC of Clintonville, Wisconsin; and Authorizes the Mayor to Execute all Necessary Documents MOTION by Commissioner Vowels, seconded by Commissioner Pruitt, to approve the 116 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on August 09, 2022 items on the Consent Agenda as presented. The vote was called. On roll call, the vote stood: Commissioner Vowels --- Aye: Commissioner Pruitt ----- Aye: Commissioner Staton ----- Aye: Commissioner Thomas --- Aye: Mayor Austin ------------- Aye: WHEREUPON, Mayor Austin declared the consent agenda items approved. /s/ Steve Austin Steve Austin, Mayor ATTEST: August 09, 2022 Maree Collins, CKMC, City Clerk ________________________ CITY MANAGER’S REPORT: WILLIAM L. “BUZZY” NEWMAN, JR., City Manager, reported on the Planning Commission public hearing conducted on the Sports Complex and asked DYLAN WARD, Project Manager, to give a brief overview. Mr. Ward reported that the Public Hearing reviewed the process to date including the Master Plan, broken into phases and we will be working on Phase I at this time. There were questions relating to lighting and sound screening; homelessness and security; and traffic. We are currently working on how to manage these fields to be open and accessible, yet safe and secure. We have also met with Kevin McClarin, KYTC to review a rough cost estimate to widen Airline Road to include a turn lane. Mr. Ward further reported that in a perfect world we would have made all of the fields larger, but the goal was to find a new home for PCMA so we needed fields to accommodate younger and older youth. The Master plan includes four-200’ fields, four-250’ fields (input from the various organizations) and one- 350’ field the size of Park Field. MAYOR AUSTIN indicated that the room was full and that many people had signed up to speak, however once the first few questions were answered most everyone else indicated their questions had been answered. ________________________ CITY ATTORNEY’S REPORT: “Ordinance Review – Proposed Residential Manufactured Home District and Setbacks in R-1, RF-4 or AG Zones with a Minimum of 25,00 sq. Ft.” DAWN KELSEY, City Attorney, reported that in 1969 the City annexed property off Old Corydon Road that contained two platted subdivisions ‘what was called back then’ trailer parks. One of the subdivisions, Green Acres, is in need of redevelopment, and has a developer interested; however, in the current R-2 zone with non-conforming platted subdivision lots there is little that can be done. Staff has worked with Planning Commission staff to devise how best to move forward. Staff is asking direction on whether or not to include aesthetic requirements on placement of the front door on these manufactured homes. MOTION by Commissioner Staton, seconded by Commissioner Thomas to forward the proposed Residential Manufactured Home District (R-SMH) ordinance without aesthetics requirements to the Planning Commission. The vote was called. On roll call, the vote stood: Commissioner Vowels --- Aye: Commissioner Pruitt ----- Aye: Commissioner Staton ----- Aye: Commissioner Thomas --- Aye:  117 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on August 09, 2022 Mayor Austin ------------- Aye: ________________________ DAWN KELSEY, City Attorney, reported the City has received a request to allow accessory buildings in front yards in R-1, RF-4 and AG zones with minimum lot size of 25,000 square feet as condition use so it would be approved by the Board of Zoning Adjustment. MOTION by Commissioner Staton, seconded by Commissioner Thomas to forward the proposed zoning ordinance amendment to the Planning Commission. The vote was called. On roll call, the vote stood: Commissioner Vowels --- Aye: Commissioner Pruitt ----- Aye: Commissioner Staton ----- Aye: Commissioner Thomas --- Aye: Mayor Austin ------------- Aye: ________________________ COMMISSIONER’S REPORTS: MAYOR AUSTIN reported that the City been working to assist Eastern Kentucky communities in need. Hazard has a need for a pickup truck and the City has a surplus pickup truck and Whitesburg is in dire need of a garbage truck and we have a backup garbage truck. These vehicles can be designated surplus and transferred to these communities. MOTION by Commissioner Staton, seconded by Commissioner Thomas, declaring these vehicles as surplus for transfer to Hazard and Whitesburg, Kentucky respectively. The vote was called. On roll call, the vote stood: Commissioner Vowels --- Aye: Commissioner Pruitt ----- Aye: Commissioner Staton ----- Aye: Commissioner Thomas --- Aye: Mayor Austin ------------- Aye: ________________________ BOARD/COMMISSION APPOINTMENT: “Code Enforcement Board” Ron Burkins – Term to Expire June 30, 2022 MOTION by Commissioner Staton, seconded by Commissioner Vowels, upon recommendation of Mayor Steve Austin, to appoint William “Bill” Dixon to a three-year term on the Code Enforcement Board. Said term to expire June 30, 2025. The vote was called. On roll call, the vote stood: Commissioner Vowels --- Aye: Commissioner Pruitt ----- Aye: Commissioner Staton ----- Aye: Commissioner Thomas --- Aye: Mayor Austin ------------- Aye: ________________________ UTILITY COMMISSION CHAIR SHANNON asked that Roll Call for the Utility Commission be conducted. ________________________ 118 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on August 09, 2022 UTILITY COMMISSION CHAIR SHANNON made the motion for the Utility Commission to adjourn into Executive Session. ________________________ EXECUTIVE SESSION: “Business Entity Siting” MOTION by Commissioner Thomas, seconded by Commissioner Staton, that the Board of Commissioners go into Executive Session pursuant to the provisions of KRS 61.810(1)(g) for discussion between a public agency and a representative of a business entity and discussions concerning a specific proposal, if open discussions would jeopardize the siting, retention, expansion, or upgrading of the business. The vote was called. On roll call, the vote stood. Commissioner Vowels --- Aye: Commissioner Pruitt ----- Aye: Commissioner Staton ----- Aye: Commissioner Thomas --- Aye: Mayor Austin ------------- Aye: WHEREUPON, Mayor Austin declared the Boards adjourned into Executive Session. ________________________ MEETING RECONVENED: MOTION by Commissioner Station, seconded by Commissioner Thomas, that the Board of Commissioners reconvene into regular session. The vote was called. On roll call, the vote stood: Commissioner Vowels --- Aye: Commissioner Pruitt ----- Aye: Commissioner Staton ----- Aye: Commissioner Thomas --- Aye: Mayor Austin ------------- Aye: WHEREUPON, Mayor Austin reconvened the Board into regular session. MEETING ADJOURN: MOTION by Commissioner Staton, seconded by Commissioner Thomas, to adjourn the meeting. The vote was called. On roll call, the vote stood: Commissioner Vowels --- Aye: Commissioner Pruitt ----- Aye: Commissioner Staton ----- Aye: Commissioner Thomas --- Aye: Mayor Austin ------------- Aye: WITHOUT OBJECTION, Mayor Austin declared the Meeting adjourned at approximately 6:40 p.m. ___________________________ ATTEST: Steve Austin, Mayor December 13, 2022 ______________________ Maree Collins, CKMC City Clerk