Board of Commissioners Meetings

149 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on October 25, 2022 A meeting of the Board of Commissioners of the City of Henderson, Kentucky, was held on Tuesday, October 25, 2022, at 3:00 p.m., prevailing time, in the third floor Assembly Room of the Municipal Center, 222 First Street, Henderson, Kentucky, designated as the primary location for this video teleconference meeting allowed under KRS 61.826. MAYOR AUSTIN led the recitation of the Pledge of Allegiance to our American Flag. There were present Mayor Steve Austin presiding: PRESENT: Commissioner Robert N. Pruitt, Sr. Commissioner Bradley S. Staton Commissioner Rodney Thomas Commissioner Austin P. Vowels ALSO PRESENT: Mr. William L. “Buzzy” Newman, Jr., City Manager Mrs. Dawn Kelsey, City Attorney (Via Zoom Panelist) Ms. Maree Collins, City Clerk Mrs. Donna Stinnett, Community Relations Manager/Public Information Officer (Via Zoom) Mr. Robert Gunter, Finance Director Mrs. Connie Galloway, Human Resource Director Mr. Trace Stevens, Parks Recreation & Cemetery Director Mr. Scott Foreman, Fire Chief Mr. Brian Williams, Public Works Director Mr. Sean McKinney, Police Chief Mr. Greg Nunn, Information Technology Director Mr. Mark Simmons, Recreation Program Manager Mrs. Donna Madden, Administrative Secretary Mr. Victor Carson, IT Network Administrator I Mr. Travis Owens, IT Programmer/Analyst Mr. Brad Bickett, Henderson Municipal Power & Light General Manager Mr. Tom Williams, Henderson Water Utility General Manager Mr. Bart Boles, Henderson Water Utility Project Engineer Mr. Warner Mattingly, Henderson Water Utility Project Engineer Ms. Holli Blandford, Henderson Leadership Initiative Ms. Brianna Cessna, Henderson Leadership Initiative Ms. Brandi Boucherie, Henderson Leadership Initiative Ms. Sara Crick Vowels, Henderson Leadership Initiative Ms. Justina McDaniel, Henderson Leadership Initiative Ms. Danielle Ervin, Henderson Leadership Initiative Mr. Charles Madden, Henderson Pickleball Group Mr. Eddie Minton, Henderson Pickleball Group Ms. Vivian Tomblin, Henderson Pickleball Group Henderson Pickleball Group Members Mr. Dwight Williams, Commissioner Candidate Mr. Chuck Stinnett, Mr. Marty Wilson, Police Officer ________________________ PRESENTATIONS: BRAD BICKETT, Henderson Municipal Power & Light General Manager, announced that the Utility Commission approved HMPL to expand fiber internet services to residential customers and will have staff available to do a full presentation at the November 8th meeting. ________________________ 150 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on October 25, 2022 REVEREND JEFF BURKE, Answer Center Director, gave a brief update of Community Assistance that the Center has provided. He indicated that over 74,000 people have been assisted over the past 20 plus years and announced that they are moving from the Second Street property to Calvery Baptist Church, 2360 Green River Road. He expressed their gratitude to the City for allowing them use of the facility on Second Street. ________________________ EDDIE MINTON and VIVIAN TOMBLIN, Henderson Pickleball Group presented information on their Group numbering over 100 players and requested assistance with expanding the courts at Community Park from three to six courts at a cost of approximately $30,000.00. MOTION by Commissioner Thomas, seconded by Commissioner Pruitt to approve partnering with the Henderson Pickleball Group by appropriating up to $30,000.00 for the conversion/construction of pickleball courts at Community Park from the current three courts to six courts. The vote was called. On roll call, the vote stood: Commissioner Pruitt ----- Aye: Commissioner Staton ----- Aye: Commissioner Thomas --- Aye: Commissioner Vowels --- Aye: Mayor Austin ------------- Aye: ________________________ HOLLI BLANFORD and BRIANNA CESSNA, BRANDI BOUCHERIE, SARA CRICK VOWELS, JUSTINA MCDANIEL, and DANIELLE ERVIN, Henderson Leadership Initiative Signage Project, presented information on their proposal for signage on riverfront and on the new bridge over Airline Road. Their proposals were approved, and more information will be provided on the timeline for installation once they have raised the funds. ________________________ APPROVAL OF CONSENT AGENDA: MAYOR AUSTIN asked the City Clerk to read the Consent Agenda. Minutes: January 11, 2022, Regular Meeting January 25, 2022, Regular Meeting February 1, 2022, Called Joint City/Water & Sewer Commission Work Session Municipal Orders: 64-22: Municipal Order Awarding Bid for Henderson Municipal Gas Station 1 Valves to Bradford Supply Company of Henderson, Kentucky, in the Amount of $65,392.00 65-22: Municipal Order Awarding Bid for Mooney Regulator and YZ Odorant System for Henderson Municipal Gas to Tri-State Meter and Regulator of Memphis, Tennessee, in the Amount of $114,708.34 66-22: Municipal Order Awarding Bid for Demolition of the Answer Center Building Located at 510 Second Street to Hazex Construction Company, Inc. of Henderson, Kentucky, in the Amount of $33,988.00 MOTION by Commissioner Staton, seconded by Commissioner Thomas, to approve the items on the Consent Agenda as presented. The vote was called. On roll call, the vote stood:  151 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on October 25, 2022 Commissioner Pruitt ----- Aye: Commissioner Staton ----- Aye: Commissioner Thomas --- Aye: Commissioner Vowels --- Aye: Mayor Austin ------------- Aye: WHEREUPON, Mayor Austin declared the consent agenda items approved. /s/ Steve Austin Steve Austin, Mayor ATTEST: October 25, 2022 Maree Collins, CKMC, City Clerk ________________________ WILLIAM L. “BUZZY” NEWMAN, JR., City Manager, reported that there is an old World War II era bomb/storm shelter on the property located at 510 Second Street, which is approximately 16’ x 8’. He is requesting guidance on whether or not to save the structure or have it filled in once the other structures have been removed from the property. DISCUSSION WAS HELD relating to the size; and possible uses and options. It was unanimously approved to have the structure filled in once the demolition is complete. ________________________ ORDINANCE NO. 30-22: SECOND READ ORDINANCE AMENDING CHAPTER 17 – PARKS AND RECREATION ORDINANCE AMENDING CHAPTER 17 – PARKS AND RECREATION, ARTICLE IV – MOBILE FOOD UNITS, SECTION 17-66 REGULATIONS OF MOBILE FOOD UNIT VENDORS OF THE CODE OF ORDINANCES OF THE CITY OF HENDERSON TO ADD THE PROHIBITION OF THE USE OF CITY WATER BY MOBILE FOOD UNIT VENDORS WITHOUT THE AUTHORIZATION OF THE CITY OF HENDERSON OR THE UTILITY MOTION by Commissioner Thomas, seconded by Commissioner Pruitt, that the ordinance be adopted. The vote was called. On roll call, the vote stood: Commissioner Vowels --- Aye: Commissioner Pruitt ----- Aye: Commissioner Staton ----- Aye: Commissioner Thomas --- Aye: Mayor Austin ------------- Aye: WHEREUPON, Mayor Austin declared the ordinance adopted, affixed his signature and the date thereto and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor ATTEST: October 25, 2022 Maree Collins, CKMC, City Clerk ________________________ ORDINANCE NO. 31-22: FIRST READ ORDINANCE AMENDING PORTION OF FISCAL YEAR 2023 HENDERSON WATER UTILITY BUDGET ORDINANCE AMENDING HENDERSON WATER UTILITY BUDGETED POSITIONS AND JOB CLASSIFICATIONS OF THE 2022-2023 BUDGET BY ELIMINATING TWO (2) TREATMENT PLANT OPERATOR CHIEF POSITIONS, ONE (1) HWU ASSISTANT GENERAL MANAGER-CONTRACT EMPLOYEE POSITION, AND ONE (1) HWU MAINTENANCE TECHNICIAN SR. POSITION; ADDING TWO (2) 152 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on October 25, 2022 WASTEWATER TREATMENT OPERATOR I POSITIONS, AND ONE (1) HWU MAINTENANCE TECHNICIAN II POSITION; AND CREATING ONE (1) WASTEWATER TREATMENT PLANT MANAGER POSITION AND ONE (1) SENIOR PROJECT MANAGER POSITION MOTION by Commissioner Staton, seconded by Commissioner Vowels, that the ordinance be adopted. The vote was called. On roll call, the vote stood: Commissioner Pruitt ----- Aye: Commissioner Staton ----- Aye: Commissioner Thomas --- Aye: Commissioner Vowels --- Aye: Mayor Austin ------------- Aye: WHEREUPON, Mayor Austin declared the ordinance adopted on its first reading and ordered that it be presented for a second reading at a meeting of the Board of Commissioners. ________________________ ORDINANCE NO. 32-22: FIRST READ ORDINANCE AMENDING JOB CLASSIFICATIONS AND PAY PLAN ORDINANCE APPROVING AMENDMENT TO JOB CLASSIFICATIONS AND PAY PLAN TO ADD PUBLIC INFORMATION OFFICER POSITION MOTION by Commissioner Staton, seconded by Commissioner Thomas, that the ordinance be adopted. The vote was called. On roll call, the vote stood: Commissioner Pruitt ----- Aye: Commissioner Staton ----- Aye: Commissioner Thomas --- Aye: Commissioner Vowels --- Aye: Mayor Austin ------------- Aye: WHEREUPON, Mayor Austin declared the ordinance adopted on its first reading and ordered that it be presented for a second reading at a meeting of the Board of Commissioners. ________________________ MUNICIPAL ORDER NO. 67-22: MUNICIPAL ORDER GRANDFATHERING CURRENT CLERICAL STAFF OF THE HENDERSON POLICE DEPARTMENT ALLOWING THEM TO CONTINUE TO ACCRUE A MINIMUM OF FIFTEEN (15) VACATION DAYS ANNUALLY MOTION by Commissioner Thomas, seconded by Commissioner Pruitt, to approve grandfathering Henderson Police department clerical staff to continue to accrue a minimum of fifteen vacation days annually. The vote was called. On roll call, the vote stood: Commissioner Vowels --- Aye: Commissioner Pruitt ----- Aye: Commissioner Staton ----- Aye: Commissioner Thomas --- Aye: Mayor Austin ------------- Aye:  153 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on October 25, 2022 WHEREUPON, Mayor Austin declared the municipal order adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor ATTEST: October 25, 2022 Maree Collins, CKMC, City Clerk ________________________ CITY MANAGER’S REPORT: “Countryview Subdivision Stormwater Project Update” WARNER MATTINGLY, Henderson Water Utility Project Engineer, gave a brief update on work completed in the Countryview Subdivision. He reported that the third phase is scheduled to bid out after Christmas and be completed in the Spring of 2023. Paving will be completed after Spring 2023. ________________________ COMMISSIONER’S REPORTS: COMMISSIONER THOMAS commended the HLI group for their initiative on the signage projects. ________________________ MAYOR AUSTIN congratulated Michelle Chappell for being named to the Kentucky United We Learn Council. ________________________ EXECUTIVE SESSION: “Real Property & Litigation” MOTION by Commissioner Thomas, seconded by Commissioner Staton, that the Board of Commissioners go into Executive Session pursuant to the provisions of KRS 61.810(1)(b) for the purpose of deliberation on the possible purchase of property located in the vicinity of Second and North Green Streets and the possible sale of property in the vicinity of Barrett and US 60E; and pursuant to the provisions of KRS 61.810(1)(c) for the purpose deliberations relating to litigation against the City. The vote was called. On roll call, the vote stood. Commissioner Vowels --- Aye: Commissioner Pruitt ----- Aye: Commissioner Staton ----- Aye: Commissioner Thomas --- Aye: Mayor Austin ------------- Aye: WHEREUPON, Mayor Austin declared the Board adjourned into Executive Session. ________________________ MEETING RECONVENED: MOTION by Commissioner Pruitt, seconded by Commissioner Thomas, that the Board of Commissioners reconvene into regular session. The vote was called. On roll call, the vote stood: Commissioner Vowels --- Aye: Commissioner Pruitt ----- Aye: Commissioner Staton ----- Aye: Commissioner Thomas --- Aye: Mayor Austin ------------- Aye: 154 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on October 25, 2022 WHEREUPON, Mayor Austin reconvened the Board into regular session. ________________________ MUNICIPAL ORDER NO. 68-22: MUNICIPAL ORDER APPROVING UTILITY RELOCATION AGREEMENT BETWEEN THE CITY OF HENDERSON GAS DEPARTMENT AND RAGLE, INC. DESIGN-BUILD TEAM (DBT) OF NEWBURGH, INDIANA, AS AN AGENT OF THE KENTUCKY TRANSPORTATION CABINET FOR THE RELOCATION OF NATURAL GAS FACILITIES AS PART OF THE CONSTRUCTION OF THE I-69 ORX PROJECT; AND AUTHORIZING THE MAYOR TO EXECUTE ALL NECESSARY DOCUMENTS MOTION by Commissioner Staton, seconded by Commissioner Vowels, to approve the Utility Relocation Agreement between the City Gas department and Ragle, Inc Design-Build Team of Newburgh, Indiana, as an agent of the Kentucky Transportation Cabinet for the relocation of natural gas facilities as port of the construction of the I-69 ORX Project; and authorizing the Mayor to execute all necessary documents. The vote was called. On roll call, the vote stood: Commissioner Vowels --- Aye: Commissioner Pruitt ----- Aye: Commissioner Staton ----- Aye: Commissioner Thomas --- Aye: Mayor Austin ------------- Aye: WHEREUPON, Mayor Austin declared the municipal order adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor ATTEST: October 25, 2022 Maree Collins, CKMC, City Clerk ________________________ MEETING ADJOURN: MOTION by Commissioner Staton, seconded by Commissioner Thomas, to adjourn the meeting. The vote was called. On roll call, the vote stood: Commissioner Vowels --- Aye: Commissioner Pruitt ----- Aye: Commissioner Staton ----- Aye: Commissioner Thomas --- Aye: Mayor Austin ------------- Aye: WITHOUT OBJECTION, Mayor Austin declared the Meeting adjourned at approximately 4:25 p.m. ___________________________ ATTEST: Steve Austin, Mayor December 22, 2022 ______________________ Maree Collins, CKMC City Clerk