Board of Commissioners Meetings

29 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Special Called Meeting on February 20, 2024 A special called meeting of the Board of Commissioners of the City of Henderson, Kentucky, was held on Tuesday, February 20, 2024, at 3:00 p.m., prevailing time, in the third floor Assembly Room of the Municipal Center, 222 First Street, Henderson, Kentucky, designated as the primary location for this video teleconference meeting allowed under KRS 61.826. MAYOR STATON led the recitation of the Pledge of Allegiance to our American Flag. There were present Mayor Bradley S. Staton presiding: PRESENT: Commissioner Austin P. Vowels (came in approximately 3:10 p.m.) Commissioner Rodney Thomas Commissioner Robert N. Pruitt, Sr. Commissioner Nicholas E. Whitt ALSO PRESENT: Mr. William L. “Buzzy” Newman, Jr., City Manager Mrs. Dawn Kelsey, City Attorney Ms. Maree Collins, City Clerk Mrs. Holli Blanford, Public Information Officer Ms. Chelsea Mills, Finance Director Mr. Robert Gunter, Finance Director (Outgoing) Mrs. Dawn Winn, Assistant Finance Director Mrs. Connie Galloway, Human Resources Director Mr. Brian Williams, Public Works Director Mr. Trace Stevens, Parks, Recreation & Cemeteries Director Mr. Josh Dixon, Fire Chief Mr. Tim Clayton, Gas System Director Ms. Jordan Webb, Emergency Communications Director Mr. Dylan Ward, Project Manager Mr. Greg Nunn, Information Technology Director Mr. Mark Simmons, Sports Complex Manager Mr. Sam Lingerfelt, Safety & Training Coordinator Mrs. Donna Madden, Executive Assistant Mrs. Kelley VanBussum, Utility Billing Supervisor Mr. Luke Mullis, Meter Reader Mr. Travis Owens, IT Programmer/Analyst Mr. Wesley Gower, IT Programmer Analyst Mr. Bill Raleigh, IT Support Specialist Mr. Victor Carson, IT Network Administrator I Mr. Bart Boles, Henderson Water Utility General Manager Mr. Dwight Williams, Commissioner Candidate Mr. Tom Williams, Commissioner Candidate Mr. Greg Billiter and Other Braxton Park Residents Mr. Brian Bishop Mr. Vince Tweddell, Publisher/Editor, the Hendersonian Mr. James Elliott, Police Officer ________________________ PRESENTATION: “20-Year Service Award” MAYOR STATON expressed appreciation to Utility Servicer WILLIAM “LUKE” MULLIS for his 20 years of service and dedication to the City of Henderson. ________________________ 30 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Special Called Meeting on February 20, 2024 APPROVAL OF CONSENT AGENDA: MAYOR STATON asked the City Clerk to read the Consent Agenda. Resolutions and Municipal Orders: Res. 07-24: Resolution Approving Human Resources Report Dated February 20, 2024 Res. 08-24: Resolution Approving Reallocation Request for Cleaner Water Program Grant and the Mayor is Authorized to Execute All Necessary Documents M.O. 13-24: Municipal Order Approving Utility Relocation Keep Cost Agreement Between the Kentucky Transportation Cabinet, Department of Highways and the City of Henderson and Henderson Municipal Gas MOTION by Commissioner Thomas, seconded by Commissioner Whitt, to approve the items on the Consent Agenda as presented. The vote was called. On roll call, the vote stood: Commissioner Vowels Absent: Commissioner Pruitt Aye: Commissioner Thomas Aye: Commissioner Whitt Aye: Mayor Staton -------------- Aye: WHEREUPON, Mayor Staton declared the consent agenda items approved. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: February 20, 2024 Maree Collins, CKMC, City Clerk ________________________ ORDINANCE NO. 03-24: SECOND READ ORDINANCE AMENDING JOB CLASSIFICATIONS AND PAY PLAN AN ORDINANCE APPROVING AMENDMENT TO JOB CLASSIFICATIONS AND PAY PLAN BY RECLASSIFYING THE POSITION OF PUBLIC INFORMATION OFFICER TO PUBLIC RELATIONS DIRECTOR MOTION by Commissioner Pruitt, seconded by Commissioner Thomas, that the ordinance be adopted. The vote was called. On roll call, the vote stood: Commissioner Vowels Absent: Commissioner Pruitt Aye: Commissioner Thomas Aye: Commissioner Whitt Aye: Mayor Staton -------------- Aye: WHEREUPON, Mayor Staton declared the ordinance adopted, affixed his signature and the date thereto and ordered that the same be recorded. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: February 20, 2024 Maree Collins, CKMC, City Clerk ________________________ ORDINANCE NO. 04-24: SECOND READ ORDINANCE AMENDING PORTION OF CITY OF HENDERSON FY 2024 BUDGET ORDINANCE AMENDING CITY OF HENDERSON BUDGETED POSITIONS AND JOB CLASSIFICATIONS OF THE 2023-2024 BUDGET FOR CERTAIN NON-HAZARDOUS  31 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Special Called Meeting on February 20, 2024 POSITIONS IN THE ADMINISTRATION DEPARTMENT MOTION by Commissioner Whitt, seconded by Commissioner Thomas, that the ordinance be adopted. The vote was called. On roll call, the vote stood: Commissioner Vowels Aye: Commissioner Pruitt Aye: Commissioner Thomas Aye: Commissioner Whitt Aye: Mayor Staton -------------- Aye: WHEREUPON, Mayor Staton declared the ordinance adopted, affixed his signature and the date thereto and ordered that the same be recorded. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: February 20, 2024 Maree Collins, CKMC, City Clerk ________________________ ORDINANCE NO. 05-24: SECOND READ ORDINANCE AMENDING CHAPTER 6 – ANIMALS, ARTICLE II - DOGS AN ORDINANCE AMENDING CHAPTER 6 – ANIMALS, ARTICLE II – DOGS OF THE CODE OF ORDINANCES OF THE CITY OF HENDERSON BY REVISING SEC. 6-24, RUNNING AT LARGE, ADDING SEC. 6-27, SANITARY DISPOSAL OF DOG FECES, AND ADDING SEC. 6-28, DOG PARKS MOTION by Commissioner Thomas, seconded by Commissioner Pruitt, that the ordinance be adopted. The vote was called. On roll call, the vote stood: Commissioner Vowels Aye: Commissioner Pruitt Aye: Commissioner Thomas Aye: Commissioner Whitt Aye: Mayor Staton -------------- Aye: WHEREUPON, Mayor Staton declared the ordinance adopted, affixed his signature and the date thereto and ordered that the same be recorded. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: February 20, 2024 Maree Collins, CKMC, City Clerk ________________________ RESOLUTION NO. 06-24: Relating to the Henderson City-County Planning Commission’s Recommendation and Findings of Fact Supporting Rezone Application #1155 For Properties Located at Harpeth Glen Trace and Sand Castle Drive (PID#74-83), Containing Approximately 12.218 Acres Was Pulled From the Agenda Before Being Read. Commissioners were polled and it was determined that while the Planning Commission did a good job with the public hearing and their recommendation, the residents would like to have a chance to comment, and a public hearing will be scheduled. No comments will be taken today relating to this matter. ________________________ ORDINANCE NO. 06-24: FIRST READ ORDINANCE AMENDING PORTION OF CITY OF HENDERSON FY24 BUDGET ORDINANCE AMENDING CITY OF HENDERSON BUDGETED POSITIONS AND JOB CLASSIFICATIONS OF THE 2023-2024 BUDGET FOR CERTAIN NON-HAZARDOUS POSITIONS IN THE FINANCE DEPARTMENT 32 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Special Called Meeting on February 20, 2024 MOTION by Commissioner Vowels, seconded by Commissioner Pruitt, that the ordinance be adopted. The vote was called. On roll call, the vote stood: Commissioner Vowels Aye: Commissioner Pruitt Aye: Commissioner Thomas Aye: Commissioner Whitt Aye: Mayor Staton -------------- Aye: WHEREUPON, Mayor Staton declared the ordinance adopted on its first reading and ordered that it be presented for a second reading at a meeting of the Board of Commissioners. ________________________ ORDINANCE NO. 07-24: Relating to Amending the Official Zoning Map by Rezoning Properties Located at Harpeth Glen Trace and Sand Castle Drive (PID#74-83) Was Pulled From the Agenda Pending Scheduling a Public Hearing. ________________________ MUNICIPAL ORDER NO. 14-24: MUNICIPAL ORDER AWARDING BID FOR PURCHASE AND INSTALLATION OF LED FIELD LIGHTING AT THE HENDERSON SPORTS COMPLEX TO DEIG BROS. LUMBER & CONSTRUCTION CO., INC. OF EVANSVILLE, INDIANA, IN THE AMOUNT OF $1,125,850.00 MOTION by Commissioner Thomas, seconded by Commissioner Vowels, to approve the purchase and installation of sports field lighting on four baseball/softball fields and one multipurpose field in the amount of $1,125,850.00, in strict accordance with the bid as submitted pursuant to Bid Reference 24-03. DYLAN WARD, Project Manager, reported that the Henderson County Fiscal Court will adopt a piece of the project and has approved funding the base bid for this lighting project. There will be future expenditures for additional work needed for this installation. These LED lights have very little light pollution to surrounding properties and, with the installation of the tree privacy buffer, should address any of those issues with surrounding property owners. WILLIAM L. “buzzy” Newman, Jr., City Manager, indicated that it was important to note that the bid option provides for live streaming of events which is very important these days. The vote was called. On roll call, the vote stood: Commissioner Vowels Aye: Commissioner Pruitt Aye: Commissioner Thomas Aye: Commissioner Whitt Aye: Mayor Staton -------------- Aye: WHEREUPON, Mayor Staton declared the municipal order adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: February 20, 2024 Maree Collins, CKMC, City Clerk ________________________  33 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Special Called Meeting on February 20, 2024 MUNICIPAL ORDER NO. 15-24: MUNICIPAL ORDER APPROVING GAS SUPPLY CONTRACT BETWEEN THE CITY OF HENDERSON, KENTUCKY AND PUBLIC ENERGY AUTHORITY OF KENTUCKY (“PEAK”); AND AUTHORIZING THE MAYOR TO EXECUTE ALL NECESSARY DOCUMENTS MOTION by Commissioner Vowels, seconded by Commissioner Pruitt, to approve the Gas Supply Contract with PEAK in connection with a Gas Sale and Service Agreement with J. Aron & Company LLC for the purchase of natural gas for the long term of 30-years with a $0.40 per MMBtu monthly discount for the short-term from November 1, 2024 to and including May 31, 2030; acknowledging that PEAK will issue Gas Supply Revenue Bonds to fund the purchase of a supply of natural gas from J. Aron & Company LLC, and for other purposes; and authorizing the Mayor to execute the contract and necessary closing documents on behalf of the City. The vote was called. On roll call, the vote stood: Commissioner Vowels Aye: Commissioner Pruitt Aye: Commissioner Thomas Aye: Commissioner Whitt Aye: Mayor Staton -------------- Aye: WHEREUPON, Mayor Staton declared the municipal order adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: February 20, 2024 Maree Collins, CKMC, City Clerk ________________________ MUNICIPAL ORDER NO. 16-24: MUNICIPAL ORDER ACCEPTING PROPOSAL FOR CONSTRUCTION ASSISTANCE/CONSTRUCTION INSPECTION SERVICES BY PALMER ENGINEERING OF WINCHESTER, KENTUCKY, FOR WATHEN LANE WIDENING PROJECT 02-382 IN THE AMOUNT OF $295,621.00; AND AUTHORIZING THE MAYOR TO EXECUTE THE ACCEPTANCE ON BEHALF OF THE CITY OF HENDERSON MOTION by Commissioner Whitt, seconded by Commissioner Thomas, to approve the proposal for Construction Inspection Services by Palmer Engineering of Winchester, Kentucky, for the Wathen Lane Widening Project in the amount of $295,621.00. The vote was called. On roll call, the vote stood: Commissioner Vowels Aye: Commissioner Pruitt Aye: Commissioner Thomas Aye: Commissioner Whitt Aye: Mayor Staton -------------- Aye: WHEREUPON, Mayor Staton declared the municipal order adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: February 20, 2024 Maree Collins, CKMC, City Clerk ________________________ EXECUTIVE SESSION: “Personnel” MOTION by Commissioner Thomas, seconded by Commissioner Vowels, that the Board of Commissioners go into Executive Session pursuant to KRS 61.810(1)(f) for discussion that might lead to the discipline or dismissal of an individual employee. 34 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Special Called Meeting on February 20, 2024 The vote was called. On roll call, the vote stood. Commissioner Vowels Aye: Commissioner Pruitt Aye: Commissioner Thomas Aye: Commissioner Whitt Aye: Mayor Staton -------------- Aye: WHEREUPON, Mayor Staton declared the Board adjourned into Executive Session. ________________________ MEETING RECONVENED: MOTION by Commissioner Pruitt, seconded by Commissioner Thomas, that the Board of Commissioners reconvene into regular session. The vote was called. On roll call, the vote stood: Commissioner Whitt ------ Aye: Commissioner Thomas --- Aye: Commissioner Vowels --- Aye: Commissioner Pruitt ------ Aye: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton reconvened the Board into regular session. ________________________ MEETING ADJOURN: MOTION by Commissioner Thomas, seconded by Commissioner Vowels, to adjourn the meeting. The vote was called. On roll call, the vote stood: Commissioner Vowels Aye: Commissioner Pruitt Aye: Commissioner Thomas Aye: Commissioner Whitt Aye: Mayor Staton -------------- Aye: WITHOUT OBJECTION, Mayor Staton declared the Meeting adjourned at approximately 3:37 p.m. ___________________________ ATTEST: Bradley S. Staton, Mayor March 12, 2024 ______________________ Maree Collins, CKMC City Clerk