Board of Commissioners Meetings

41 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on March 12, 2024 A meeting of the Board of Commissioners of the City of Henderson, Kentucky, was held on Tuesday, March 12, 2024, at 3:00 p.m., prevailing time, in the third floor Assembly Room of the Municipal Center, 222 First Street, Henderson, Kentucky, designated as the primary location for this video teleconference meeting allowed under KRS 61.826. MAYOR STATON led the recitation of the Pledge of Allegiance to our American Flag. There were present Mayor Bradley S. Staton presiding: PRESENT: Commissioner Austin P. Vowels Commissioner Rodney Thomas Commissioner Robert N. Pruitt, Sr. (via Zoom Panelist) Commissioner Nicholas E. Whitt (via Zoom Panelist) ALSO PRESENT: Mr. William L. “Buzzy” Newman, Jr., City Manager Mrs. Dawn Kelsey, City Attorney Ms. Maree Collins, City Clerk Mr. Dylan Ward, Assistant City Manager Mrs. Holli Blanford, Public Relations Director Mrs. Dawn Winn, Assistant Finance Director Mr. Brian Williams, Public Works Director Mr. David Steele, Sanitation Superintendent Mr. Trace Stevens, Parks, Recreation & Cemeteries Director Ms. Megan McElfresh, Recreation Program Manager Mr. Josh Dixon, Fire Chief Mr. Robert Shoultz, Deputy Police Chief Ms. Jordan Webb, Emergency Communications Director Mr. Greg Nunn, Information Technology Director Mr. Mark Simmons, Sports Complex Manager Mr. Sam Lingerfelt, Safety & Training Coordinator Mrs. Karla Beckgerd, Human Resources Specialist Ms. Karen Price, HR Benefits Coordinator Ms. Crystal Windhaus, Mass Transit Coordinator Mrs. Susan Bryant, Revenue Supervisor Ms. Jordan Bryant Mrs. Donna Madden, Executive Assistant Mr. Tyler Hayes, Recreation Center Worker Mr. Skyler Mattingly, HWU Utility System Worker I Ms. Dawn Braswell, HWU Water Treatment Operator Mr. David Wright, IT Network Administrator II Mr. Victor Carson, IT Network Administrator I Mr. Bart Boles, Henderson Water Utility General Manager Mr. Benji Marrs, BimGroup Senior Vice President (via Zoom Panelist) Ms. Missy Vanderpool, Henderson Economic Development Executive Director Ms. Whitney Risley, Henderson Economic Development Mr. Dwight Williams, Commissioner Candidate Mr. James Elliott, Police Officer ________________________ PRESENTATION: “New Employee Recognition” The following newly hired employees were introduced: SKYLER MATTINGLY, HWU Utility System Worker I; DAWN BRASWELL, HWU Water Treatment Operator; and TYLER HAYES, Recreation Center Worker. 42 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on March 12, 2024 The BOARD OF COMMISSIONERS welcomed our new team members for employment with the City of Henderson. ________________________ PRESENTATION: “20-Year Service Award” MAYOR STATON expressed appreciation to Revenue Supervisor SUSAN BRYANT for her 20 years of service and dedication to the City of Henderson. SUSAN BRYANT, Finance Department Revenue Supervisor, expressed her appreciation for the opportunities afforded her at the City and expressed appreciation for her City family. ________________________ PRESENTATION: “SunLife Premium Refund” KAREN PRICE, HR Benefits Coordinator, reported that she had a copy of a check, which had already been deposited, representing a refund of premiums from a previous year, and introduced Benji Marrs, BIM Group Senior Vice President, to explain the premium refunding process. BENJI MARRS, BIM Group Senior Vice President, reported that the City had included in contracts with SunLife for stop loss coverage a ‘refund of premiums’ clause for years with less loss. SunLife recently completed an audit of their records and found an error in the City’s favor in the 2018 premium year of $29,934.20. ________________________ APPROVAL OF CONSENT AGENDA: MAYOR STATON asked the City Clerk to read the Consent Agenda. Minutes: February 13, 2024, Regular Meeting February 15, 2024, Called Work Session February 20, 2024, Called Meeting February 20, 2024, Called Work Session February 27, 2024, Called Meeting Resolutions: Res. 09-24: Resolution Approving Human Resources Report Dated March 12, 2024 MOTION by Commissioner Thomas, seconded by Commissioner Vowels, to approve the items on the Consent Agenda as presented. The vote was called. On roll call, the vote stood: Commissioner Vowels Aye: Commissioner Pruitt Aye: Commissioner Thomas Aye: Commissioner Whitt Aye: Mayor Staton -------------- Aye: WHEREUPON, Mayor Staton declared the consent agenda items approved. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: March 12, 2024 Maree Collins, CKMC, City Clerk ________________________  43 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on March 12, 2024 ORDINANCE NO. 08-24: FIRST READ ORDINANCE ACCEPTING PUBLIC IMPROVEMENTS AN ORDINANCE ACCEPTING PUBLIC IMPROVEMENTS CONSISTING OF ROADWAY EXTENSION AND SIDEWALKS TO THE END OF BARRET BOULEVARD MOTION by Commissioner Thomas, seconded by Commissioner Vowels, that the ordinance be adopted. The vote was called. On roll call, the vote stood: Commissioner Vowels Aye: Commissioner Pruitt Aye: Commissioner Thomas Aye: Commissioner Whitt Aye: Mayor Staton -------------- Aye: WHEREUPON, Mayor Staton declared the ordinance adopted on its first reading and ordered that it be presented for a second reading at a meeting of the Board of Commissioners. ________________________ ORDINANCE NO. 09-24: FIRST READ ORDINANCE AMENDING JOB CLASSIFICATIONS AND PAY PLAN AN ORDINANCE APPROVING AMENDMENT TO JOB CLASSIFICATIONS AND PAY PLAN BY CREATING THE POSITION OF HWU DISTRIBUTION & COLLECTION SYSTEM SPECIALIST MOTION by Commissioner Vowels, seconded by Commissioner Thomas, that the ordinance be adopted. The vote was called. On roll call, the vote stood: Commissioner Vowels Aye: Commissioner Pruitt Aye: Commissioner Thomas Aye: Commissioner Whitt Aye: Mayor Staton -------------- Aye: WHEREUPON, Mayor Staton declared the ordinance adopted on its first reading and ordered that it be presented for a second reading at a meeting of the Board of Commissioners. ________________________ ORDINANCE NO. 10-24: FIRST READ ORDINANCE AMENDING PORTION OF HENDERSON WATER UTILITY FY 2024 BUDGET ORDINANCE AMENDING HENDERSON WATER UTILITY BUDGETED POSITIONS AND JOB CLASSIFICATIONS OF THE 2023-2024 BUDGET BY ADDING ONE (1) DISTRIBUTION AND COLLECTION SYSTEM SPECIALIST POSITION MOTION by Commissioner Vowels, seconded by Commissioner Thomas, that the ordinance be adopted. The vote was called. On roll call, the vote stood: Commissioner Vowels Aye: Commissioner Pruitt Aye: Commissioner Thomas Aye: Commissioner Whitt Aye: Mayor Staton -------------- Aye: WHEREUPON, Mayor Staton declared the ordinance adopted on its first reading and ordered that it be presented for a second reading at a meeting of the Board of Commissioners. ________________________ 44 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on March 12, 2024 ORDINANCE NO. 11-24: FIRST READ ORDINANCE AMENDING APPENDIX A – ZONING RELATING TO PRINCIPAL USE PARKING LOTS AND GARAGES ORDINANCE AMENDING ARTICLE II – DEFINITIONS, SEC. 2.01-DEFINITIONS; ARTICLE XIX – GB, GENERAL BUSINESS DISTRICT, SEC. 19.02-PERMITTED USES; AND ARTICLE XXI – H-C, HIGHWAY COMMERCIAL DISTRICT, SEC. 21.02-PERMITTED USES; OF APPENDIX A – ZONING, OF THE CODE OF ORDINANCES OF THE CITY OF HENDERSON, RELATING TO PRINCIPAL USE PARKING LOTS AND GARAGES MOTION by Commissioner Thomas, seconded by Commissioner Vowels, that the ordinance be adopted. The vote was called. On roll call, the vote stood: Commissioner Vowels Aye: Commissioner Pruitt Aye: Commissioner Thomas Aye: Commissioner Whitt Aye: Mayor Staton -------------- Aye: WHEREUPON, Mayor Staton declared the ordinance adopted on its first reading and ordered that it be presented for a second reading at a meeting of the Board of Commissioners. ________________________ RESOLUTION NO. 10-24: A RESOLUTION OF THE CITY OF HENDERSON ACCEPTING GRANT FUNDS FROM THE DEPARTMENT FOR LOCAL GOVERNMENT UNDER LAND & WATER CONSERVATION FUND IN THE AMOUNT OF $245,000.00; AND THE MAYOR IS AUTHORIZED TO EXECUTE ALL NECESSARY DOCUMENTS MOTION by Commissioner Vowels, seconded by Commissioner Thomas, to approve the acceptance of Land and Water Conservation Fund grant funds in the amount of $245,000.00 for upgrades which include a splash pad for the Rev. Anthony Brooks Park. MAYOR STATON read the following into the record: “Our family is grateful for the efforts of the officials and citizens of Henderson upgrading the Anthony Brooks Park,” shared Rev. Adrian Brooks Sr. “It will ensure that this fitting memorial and recreational area continues to honor this civil rights activist, educator, and community pastor. It makes us all proud to watch Henderson embrace his legacy of service.” Rev. Adrian M. Brooks, Sr. COMMISSIONER VOWELS indicated that it is awesome to get a quarter million dollars toward this project. It isn’t something that happens everyday to a town our size. The vote was called. On roll call, the vote stood: Commissioner Vowels Aye: Commissioner Pruitt Aye: Commissioner Thomas Aye: Commissioner Whitt Aye: Mayor Staton -------------- Aye: WHEREUPON, Mayor Staton declared the resolution adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: March 12, 2024 Maree Collins, CKMC, City Clerk ________________________  45 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on March 12, 2024 CITY MANAGER’S REPORT: BRIAN WILLIAMS, Public Works Director and DAVID STEELE, Sanitation Superintendent, gave an update on the new sanitation collection policy utilizing the new trash cans. Mr. Williams expressed appreciation for the great job that David has done with the transition to this new policy for the trash cans. He took a lot of abuse from the citizens and did a great job calming them down and explaining details so that everyone knew how the system would work. Mr. Steele reported that 10,497 new cans have been distributed with 750 or 7.7% being second or more per household; and an additional 35 smaller 35-gallon cans have also been distributed. Currently we are utilizing one fully automated truck that doesn’t have a packing feature so it is safer, cleaner, and leaves less mess on the streets. Mr. Steele indicated that overall safety has increased with zero reportable accidents since implementation in July 2023. ________________________ WILLIAM L. “BUZZY” NEWMAN, JR., City Manager, reported that there would be a short called meeting scheduled for 2:45 p.m., just before the regular work session next Tuesday, March 19, 2024. The work session topics include the indoor facility at the new Sports Complex and design of a covered multiuse facility at Newman Park. ________________________ CITY ATTORNEY’S REPORT: “Annexation Request” DAWN KELSEY, City Attorney, reported that while finalizing the annexation plat for the property that the City purchased on Old Corydon Road, it was determined that the property is listed under two PVA parcel numbers. At this time, staff is requesting authority to forward the second parcel to the Planning Commission to conduct a public hearing for designation of an appropriate zoning district in order to finalize the annexation of this City owned property. MOTION by Commissioner Thomas, seconded by Commissioner Vowels to forward the request to the Planning Commission to conduct a public hearing and make recommendation on the appropriate zoning designation for this City owned property. The vote was called. On roll call, the vote stood: Commissioner Vowels Aye: Commissioner Pruitt Aye: Commissioner Thomas Aye: Commissioner Whitt Aye: Mayor Staton -------------- Aye: ________________________ COMMISSIONER’S REPORTS: COMMISSIONER THOMAS wished County High students Good Luck! ________________________ COMMISSIONER WHITT indicated that he and COMMISSIONER PRUITT have heard several presentations and that it has been refreshing to hear new ideas and programs relating to the homelessness issue and after school programs for youth engagement. ________________________ 46 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on March 12, 2024 EXECUTIVE SESSION: “Real Property and Personnel” MOTION by Commissioner Thomas, seconded by Commissioner Vowels, that the Board of Commissioners go into Executive Session pursuant to KRS 61.810(1)(b) for discussion that may lead to future sale of real property in the vicinity of U.S. Highway 60 W and Borax Drive; discussion that may lead to a future sale of real property in the vicinity of Fifth Street and Bob Posey Street; and for discussion that may lead to a future sale of real property in the vicinity of Old Corydon Road and Highway 425; and pursuant to KRS 61.810(1)(f) for discussion that might lead to the appointment of an individual employee. The vote was called. On roll call, the vote stood. Commissioner Vowels Aye: Commissioner Pruitt Aye: Commissioner Thomas Aye: Commissioner Whitt Aye: Mayor Staton -------------- Aye: WHEREUPON, Mayor Staton declared the Board adjourned into Executive Session. ________________________ MEETING RECONVENED: MOTION by Commissioner Thomas, seconded by Commissioner Vowels, that the Board of Commissioners reconvene into regular session. The vote was called. On roll call, the vote stood: Commissioner Whitt ------ Aye: Commissioner Thomas --- Aye: Commissioner Vowels --- Aye: Commissioner Pruitt ------ Aye: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton reconvened the Board into regular session. ________________________ ORDINANCE NO. 12-24: FIRST READ ORDINANCE AMENDING PORTION OF CITY FY 2024 BUDGET ORDINANCE AMENDING CITY OF HENDERSON BUDGETED POSITIONS AND JOB CLASSIFICATIONS OF THE 2023-2024 BUDGET FOR CERTAIN NON- HAZARDOUS POSITIONS IN THE POLICE DEPARTMENT MOTION by Commissioner Thomas, seconded by Commissioner Vowels, that the ordinance be adopted. The vote was called. On roll call, the vote stood: Commissioner Vowels Aye: Commissioner Pruitt Aye: Commissioner Thomas Aye: Commissioner Whitt Aye: Mayor Staton -------------- Aye: WHEREUPON, Mayor Staton declared the ordinance adopted on its first reading and ordered that it be presented for a second reading at a meeting of the Board of Commissioners. ________________________  47 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on March 12, 2024 MEETING ADJOURN: MOTION by Commissioner Vowels, seconded by Commissioner Thomas, to adjourn the meeting. The vote was called. On roll call, the vote stood: Commissioner Vowels Aye: Commissioner Pruitt Aye: Commissioner Thomas Aye: Commissioner Whitt Aye: Mayor Staton -------------- Aye: WITHOUT OBJECTION, Mayor Staton declared the Meeting adjourned at approximately 4:25 p.m. ___________________________ ATTEST: Bradley S. Staton, Mayor March 26, 2024 ______________________ Maree Collins, CKMC City Clerk