Board of Commissioners Meetings

167 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on August 27, 2024 A meeting of the Board of Commissioners of the City of Henderson, Kentucky, was held on Tuesday, August 27, 2024, at 3:00 p.m., prevailing time, in the third floor Assembly Room of the Municipal Center, 222 First Street, Henderson, Kentucky, designated as the primary location for this video teleconference meeting allowed under KRS 61.826. MAYOR STATON led the recitation of the Pledge of Allegiance to our American Flag. There were present Mayor Bradley S. Staton presiding: PRESENT: Commissioner Robert N. Pruitt, Sr. Commissioner Nicholas E. Whitt Commissioner Austin P. Vowels Commissioner Rodney Thomas ALSO PRESENT: Mr. William L. “Buzzy” Newman, Jr., City Manager Mrs. Dawn Kelsey, City Attorney Ms. Maree Collins, City Clerk Mr. Dylan Ward, Assistant City Manager Mrs. Holli Blanford, Public Relations Director Ms. Chelsea Mills, Finance Director Mr. Billy Bolin, Police Chief Mr. Robert “Bob” Shoultz, Deputy Police Chief Ms. Jordan Webb, Emergency Communications Director Ms. Jessa Brandon, Deputy City Clerk (Incoming City Clerk) Mr. Trace Stevens, Parks & Recreation Director Mr. Brian Williams, Public Works Director Mr. Josh Dixon, Fire Chief Mr. Tanner Simon, Fire Captain Ms. Karla Beckgerd, Human Resources Specialist Mr. Sam Lingerfelt, Safety & Training Coordinator Mr. David Steele, Sanitation Superintendent Mr. Steve Davis, Codes Administrator Mr. Briscoe Edwards, Police Officer Mrs. Donna Madden, Executive Assistant Mrs. Theresa Richey, Legal Secretary Ms. Jenna Basham, Project Manager Mr. Victor Carson, IT Network Administrator I Mr. Wesley Gower, Programmer Analyst Mr. Bart Boles, Henderson Water Utility General Manager Mr. Joseph Smith, HWU Wastewater Treatment Operator I Mr. Jonah Reynolds, HWU Wastewater Treatment Operator I Ms. Lorelei Duncan, Community Spotlight Award Recipient Mrs. Sarah Duncan, Mother of Lorelei Duncan Mr. David Park, Grandfather of Lorelei Duncan Mrs. Kathy Park, Grandmother of Lorelei Duncan Ms. Carrie Gentry, Director of Addiction and Overdose Awareness, W.A.R.M. Mr. Bill Latta, Director of Insurance, Field & Main Insurance Mrs. Whitney Floyd, President, Field & Main Insurance Ms. Nicole Smith, Account Manager, Field & Main Insurance Ms. Clay Gillham, President, Henderson KY Chamber of Commerce Mr. Dwight Williams, Commissioner Candidate Rev. Charles Johnson, Henderson County Human Rights Commission Director Mr. Vince Tweddell, Publisher/Editor, the Hendersonian Mr. James Elliott, Police Officer ________________________ 168 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on August 27, 2024 PRESENTATION: “New Employee Recognition” DYLAN WARD, ASSISTANT CITY MANAGER, introduced JENNA BASHAM, Project Manager, Engineering Division. BART BOLES, HWU General Manager, introduced JOSEPH SMITH & JONAH REYNOLDS, HWU Wastewater Treatment Operator I. The BOARD OF COMMISSIONERS welcomed our new team members for employment with the City of Henderson. ________________________ PRESENTATION: “Community Spotlight” MAYOR STATON awarded Lorelei Duncan the Community Spotlight for her diligence in maintaining and beautifying the landscaping of Downtown Henderson. The Mayor thanked Lorelei on behalf of the City of Henderson, stating that she has left an undeniable mark on the community. LORELEI DUNCAN addressed the Commission to thank them for their support, stating that Henderson has something unique to offer, and she’s happy to be a part of it. ________________________ PRESENTATION: “Workers’ Compensation Dividend” WHITNEY FLOYD addressed the Commission on behalf of Field & Main Insurance to congratulate the City of Henderson for their close attention and adherence to safety protocol, which earned the City a dividend check, for keeping the loss ratio under 65%, from Kentucky Employers' Mutual Insurance (KEMI) in the amount of $48,635.89 for the year 2021. ________________________ PRESENTATION: “Recovery Resource Club of Henderson (RRCH) and Stop the Overdose Project (STOP)” CARRIE GENTRY, Director of Addiction and Overdose Awareness, reported Recovery Resource Club of Henderson (RRCH) information on scheduled club activities, including: educational programs within local schools; a scheduled Parent Safety Summit; a scheduled Overdose Awareness Block Party; as well as other events; and continued distribution of Community Engagement Resource Cards and Media Presence to increase the reach of addiction prevention awareness. ________________________ EXECUTIVE SESSION: “Acquisition or Sale of Real Property and Litigation” MOTION by Commissioner Thomas, seconded by Commissioner Whitt, that the Board of Commissioners go into Executive Session pursuant to KRS 61.810(1)(b) for discussion that may lead to future sale of real property located in the vicinity of Fifth Street and Water Street; and pursuant to KRS 61.810(1)(b) for discussion that may lead to future acquisition of real property located in the vicinity of Highway 60 East and Barret Boulevard; and pursuant to KRS 61.810(1)(c) for discussion of proposed litigation against the City. The vote was called. On roll call, the vote stood. Commissioner Pruitt ------ Aye: Commissioner Vowels --- Aye: Commissioner Whitt ------ Aye: Commissioner Thomas --- Aye: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the Board adjourned into Executive Session. ________________________  169 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on August 27, 2024 MEETING RECONVENED: MOTION by Commissioner Thomas, seconded by Commissioner Pruitt, that the Board of Commissioners reconvene into regular session. The vote was called. On roll call, the vote stood: Commissioner Pruitt ------ Aye: Commissioner Vowels --- Aye: Commissioner Whitt ------ Aye: Commissioner Thomas --- Aye: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton reconvened the Board into regular session. ________________________ APPROVAL OF CONSENT AGENDA: MAYOR STATON asked the City Clerk to read the Consent Agenda. Minutes: August 13, 2024, Regular Meeting Resolutions and Municipal Orders: Res. 49-24: Resolution Approving Human Resources Report Dated August 27, 2024 Res. 50-24: Resolution Authorizing Participation in Kentucky Litter Abatement Program. Res. 51-24: Resolution Authorizing Submittal of a FY2025 Training Facility Grant Application in the Amount of $30,000.00 from the Kentucky Fire Commission; Acceptance of Grant Funds if Awarded; and Authorizing City to Execute all Necessary Documents MOTION by Commissioner Pruitt, seconded by Commissioner Thomas, to approve the items on the Consent Agenda as presented. The vote was called. On roll call, the vote stood: Commissioner Pruitt ------ Aye: Commissioner Vowels --- Aye: Commissioner Whitt ------ Aye: Commissioner Thomas --- Aye: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the consent agenda items approved. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: August 27, 2024 Maree Collins, CKMC, City Clerk ________________________ ORDINANCE NO. 39-24: SECOND READ ORDINANCE RELATING TO CABLE SYSTEM FRANCHISE AN ORDINANCE RELATING TO THE CITY OF HENDERSON, KENTUCKY CREATING A FRANCHISE FOR THE OPERATION AND MAINTENANCE OF A CABLE SYSTEM IN HENDERSON, KENTUCKY, SETTING FORTH CONDITIONS ACCOMPANYING THE GRANT OF FRANCHISE AND PROVIDING FOR THE REGULATION AND USE OF SAID SYSTEM MOTION by Commissioner Thomas, seconded by Commissioner Vowels, that the ordinance be adopted authorizing the Franchise Agreement with Spectrum. 170 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on August 27, 2024 The vote was called. On roll call, the vote stood: Commissioner Pruitt ------ Aye: Commissioner Vowels --- Aye: Commissioner Whitt ------ Aye: Commissioner Thomas --- Aye: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the ordinance adopted, affixed his signature and the date thereto and ordered that the same be recorded. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: August 27, 2024 Maree Collins, CKMC, City Clerk ________________________ ORDINANCE NO. 40-24: FIRST READ ORDINANCE ACCEPTING PUBLIC UTILITY IMPROVEMENTS (POTABLE WATER, SANITARY SEWER, AND STORM SEWER SYSTEMS) FOR BENTLEY POINT PHASE 1 (DEER VALLEY SUBDIVISION, LLC) BEING CONSTRUCTED AT THE END OF BARRET BOULEVARD IN THE CITY OF HENDERSON MOTION by Commissioner Whitt, seconded by Commissioner Vowels, that the ordinance be adopted authorizing the Franchise Agreement with Spectrum. The vote was called. On roll call, the vote stood: Commissioner Pruitt ------ Aye: Commissioner Vowels --- Aye: Commissioner Whitt ------ Aye: Commissioner Thomas --- Aye: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the ordinance adopted on first reading and ordered that it be presented for a second reading at a meeting of the Board of Commissioners. ________________________ MUNICIPAL ORDER NO. 69-24: MUNICIPAL ORDER AWARDING BID FOR PURCHASE OF A 2023 F450 4X4 WITH 11’ DUMP FOR PUBLIC WORKS TO MID-TENN FORD TRUCK SALES, INC. OF NASHVILLE, TENNESSEE, IN THE AMOUNT OF $68,185.86 MOTION by Commissioner Thomas, seconded by Commissioner Pruitt, to approve the purchase of a 2023 4X4 regular cab truck with installed dump bed, in the amount of $68,185.86 to Mid-Tenn Ford Truck Sales, Inc., of Nashville, Tennessee in strict accordance with its bid as submitted pursuant to Bid Reference 24-19. The vote was called. On roll call, the vote stood: Commissioner Pruitt ------ Aye: Commissioner Vowels --- Aye: Commissioner Whitt ------ Aye: Commissioner Thomas --- Aye: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the municipal order adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: August 27, 2024 Maree Collins, CKMC, City Clerk ________________________ MUNICIPAL ORDER NO. 70-24: MUNICIPAL ORDER AWARDING BID FOR PURCHASE OF A 2024 F250 4X2 WITH 8’ UTILITY BODY FOR PUBLIC WORKS TO MID-TENN FORD TRUCK SALES INC. OF NASHVILLE, TENNESSEE, IN THE AMOUNT OF $56,705.42  171 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on August 27, 2024 MOTION by Commissioner Vowels, seconded by Commissioner Whitt, to approve the purchase of a 2024 F250 4x2 with 8’ utility body, in the amount of $56,705.42 to Mid-Tenn Ford Truck Sales, Inc., of Nashville, Tennessee. in strict accordance with its bid as submitted pursuant to Bid Reference 24-22. The vote was called. On roll call, the vote stood: Commissioner Pruitt ------ Aye: Commissioner Vowels --- Aye: Commissioner Whitt ------ Aye: Commissioner Thomas --- Aye: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the municipal order adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: August 27, 2024 Maree Collins, CKMC, City Clerk ________________________ MUNICIPAL ORDER NO. 71-24: MUNICIPAL ORDER AWARDING BID FOR PURCHASE OF FIREFIGHTER PROTECTIVE CLOTHING (10-TURNOUT COATS AND 10-TURNOUT PANTS) FOR THE FIRE DEPARTMENT TO MID AMERICA FIRE & SAFETY LLC OF EVANSVILLE, INDIANA, IN THE AMOUNT OF $41,326.70 MOTION by Commissioner Whitt, seconded by Commissioner Vowels, to approve the purchase of firefighter protective clothing (10-turnout coats and 10-turnout pants) for the Fire Department, in the amount of $41,326.70 to Mid America Fire & Safety LLC of Evansville in strict accordance with its bid as submitted pursuant to Bid Reference 24-20. The vote was called. On roll call, the vote stood: Commissioner Pruitt ------ Aye: Commissioner Vowels --- Aye: Commissioner Whitt ------ Aye: Commissioner Thomas --- Aye: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the municipal order adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: August 27, 2024 Maree Collins, CKMC, City Clerk ________________________ MUNICIPAL ORDER NO. 72-24: MUNICIPAL ORDER AWARDING BID FOR PURCHASE OF TWO (2) 7½ TON TRANE COMMERCIAL GAS PACKAGE ROOFTOP UNITS FOR THE MUNICIPAL SERVICES CENTER TO ONTIME HEATING & AIR INC. OF HENDERSON, KENTUCKY, IN THE AMOUNT OF $27,950.00 MOTION by Commissioner Pruitt, seconded by Commissioner Thomas, to approve the purchase of two (2) 7 ½ ton Trane commercial gas package rooftop units for the Municipal Services Center, in the amount of $27,950.00 to Ontime Heating & Air Inc., of Henderson in strict accordance with its bid as submitted pursuant to Bid Reference 24-23. The vote was called. On roll call, the vote stood: Commissioner Pruitt ------ Aye: Commissioner Vowels --- Aye: Commissioner Whitt ------ Aye: Commissioner Thomas --- Aye: Mayor Staton ----- Aye: 172 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on August 27, 2024 WHEREUPON, Mayor Staton declared the municipal order adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: August 27, 2024 Maree Collins, CKMC, City Clerk ________________________ MUNICIPAL ORDER NO. 73-24: MUNICIPAL ORDER AMENDING AGREEMENT FOR METER READING SERVICES BETWEEN THE CITY OF HENDERSON AND BERMEX, INC. AND AUTHORIZING THE MAYOR TO EXECUTE THE AMENDED AGREEMENT ON BEHALF OF THE CITY MOTION by Commissioner Pruitt, seconded by Commissioner Vowels, to approve the Amended Agreement Between the City of Henderson and Bermex, Inc. and authorize the Mayor to execute the Amended Agreement on behalf of the City. The vote was called. On roll call, the vote stood: Commissioner Pruitt ------ Aye: Commissioner Vowels --- Aye: Commissioner Whitt ------ Aye: Commissioner Thomas --- Aye: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the municipal order adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: August 27, 2024 Maree Collins, CKMC, City Clerk ________________________ CITY MANAGER’S REPORT: “Emergency Communications' Quality Assurance Program Report” JORDAN WEBB, Emergency Communications Director, reported that the Henderson Emergency Communications Center has begun using an Online Quality Assurance Program, Frontline, which allows for more timely feedback and is graded to National Standards, which has helped with call response quality by ensuring consistency and facilitating more thorough call interactions. ________________________ WILLIAM L. “BUZZY” NEWMAN, JR., City Manager, reported a scheduling conflict between the Board of Commissioners Meeting scheduled for September 24, 2024 and the Kentucky League of Cities (KLC) Conference in Lexington, Kentucky. A recommendation was given to cancel the September 24, 2024 Meeting of the Board of Commissioners and tentatively reserve Tuesday, September 17, 2024 for a Special Called Meeting, if necessary. An informal poll was taken, and the Board agreed to accept the recommendation to cancel the September 24, 2024 Board of Commissioners Meeting and tentatively reserve Tuesday, September 17, 2024 for a Special Called Meeting, if necessary. _______________________ CITY ATTORNEY’S REPORT: “Revised Short-Term Rental Ordinance” DAWN KELSEY, City Attorney, addressed the Commission regarding the Revised Draft Ordinance relating to Short-Term Rentals given to the Commissioners at the August 13, 2024 meeting for their review to await a motion at this August 27, 2024 Meeting to forward the Draft Ordinance to the Henderson City-County Planning Commission to conduct a public hearing and make recommendation.  173 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on August 27, 2024 MOTION by Commissioner Thomas, seconded by Commissioner Pruitt, to forward the Proposed Short-Term Rentals ordinance to the Henderson City-County Planning Commission for further review. The vote was called. On roll call, the vote stood: Commissioner Pruitt ------ Aye: Commissioner Vowels --- Aye: Commissioner Whitt ------ Aye: Commissioner Thomas --- Aye: Mayor Staton ----- Aye: ________________________ BOARD/COMMISSION APPOINTMENT: “City Utility Commission” Jennifer Howell – Term to Expire April 25, 2024 MOTION by Commissioner Thomas, seconded by Commissioner Whitt, upon recommendation of Mayor Staton, to appoint Christy Osborn to a three-year term on the Henderson City Utility Commission. Said term to expire April 25, 2027. The vote was called. On roll call, the vote stood: Commissioner Pruitt ------ Aye: Commissioner Vowels --- Aye: Commissioner Whitt ------ Aye: Commissioner Thomas --- Aye: Mayor Staton ----- Aye: ________________________ MEETING ADJOURN: MOTION by Commissioner Whitt, seconded by Commissioner Thomas, to adjourn the meeting. The vote was called. On roll call, the vote stood: Commissioner Pruitt ------ Aye: Commissioner Vowels --- Aye: Commissioner Whitt ------ Aye: Commissioner Thomas --- Aye: Mayor Staton ----- Aye: WITHOUT OBJECTION, Mayor Staton declared the Meeting adjourned at approximately 3:51 p.m. ___________________________ Bradley S. Staton, Mayor ATTEST: September 10, 2024 ______________________ Maree Collins, CKMC City Clerk