Board of Commissioners Meetings

186 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Special Called Meeting on October 1, 2024 A special called meeting of the Board of Commissioners of the City of Henderson, Kentucky, was held on Tuesday, October 1, 2024, at 3:00 p.m., prevailing time, in the third floor Assembly Room of the Municipal Center, 222 First Street, Henderson, Kentucky, designated as the primary location for this video teleconference meeting allowed under KRS 61.826. There were present Mayor Bradley S. Staton presiding: PRESENT: Commissioner Nicholas E. Whitt Commissioner Austin P. Vowels Commissioner Robert N. Pruitt, Sr. ABSENT: Commissioner Rodney Thomas ALSO PRESENT: Mr. William L. “Buzzy” Newman, Jr., City Manager Mrs. Dawn Kelsey, City Attorney Ms. Maree Collins, City Clerk Mr. Dylan Ward, Assistant City Manager Mrs. Holli Blanford, Public Relations Manager Ms. Chelsea Mills, Finance Director Ms. Megan McElfresh, Human Resources Director Ms. Karla Beckgerd, Human Resources Specialist Mr. Sam Lingerfelt, Safety & Training Coordinator Mr. Trace Stevens, Parks & Recreation, Director Mr. Chris Stachewicz, Parks & Recreation, Superintendent Mr. Josh Dixon, Fire Chief Mr. Billy Bolin, Police Chief Mr. Jason Cullum, Police Officer Mr. Tim Clayton, Gas System Director Ms. Jenna Basham, Project Manager Ms. Jessa Brandon, Deputy City Clerk (Incoming City Clerk) Mrs. Donna Madden, Executive Assistant Mr. Nicholas Peckinpaugh, Parks & Recreation, Grounds Maintenance Worker I Mr. Mike Shelton, Parks & Recreation, Grounds Maintenance Worker II Mr. Wesley Gower, Programmer Analyst Mr. Kevin Roberts, HWU Director of Operations Mr. Moses Coleman, HWU Utility System Worker I Mr. Casey Green, HWU Utility System Worker I Mr. Braison Zimmerman, Utility System Worker I Mr. Dwight Williams, Commissioner Candidate Mrs. Kelsey Hargis, Commissioner Candidate Mr. Vince Tweddell, Publisher/Editor, the Hendersonian Mr. James Elliott, Police Officer ________________________ PRESENTATION: “New Employee Recognition” TRACE STEVENS, Parks & Recreation Director, introduced NICHOLAS PECKINPAUGH, Grounds Maintenance Worker I, & JAMES “MIKE” SHELTON, Grounds Maintenance Worker II. KEVIN ROBERTS, Henderson Water Utility Director of Operations, introduced MOSES COLEMAN, CASEY GREEN, & BRAISON ZIMMERMAN, Utility System Worker I.  187 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Special Called Meeting on October 1, 2024 BILLY BOLIN, Police Chief, introduced JASON CULLUM, Police Officer. The BOARD OF COMMISSIONERS welcomed our new team members for employment with the City of Henderson. ________________________ APPROVAL OF CONSENT AGENDA: MAYOR STATON asked the City Clerk to read the Consent Agenda. Minutes: September 17, 2024, Called Meeting Resolution: Res. 54-24: Resolution Approving Human Resources Report dated October 1, 2024 MOTION by Commissioner Pruitt, seconded by Commissioner Vowels, to approve the items on the Consent Agenda as presented. The vote was called. On roll call, the vote stood: Commissioner Whitt ------ Aye: Commissioner Thomas --- Absent: Commissioner Vowels --- Aye: Commissioner Pruitt ------ Aye: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the consent agenda items approved. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: October 1, 2024 Maree Collins, CKMC, City Clerk ________________________ ORDINANCE NO. 44-24: SECOND READ ORDINANCE AMENDING JOB CLASSIFICATIONS AND PAY PLAN AN ORDINANCE APPROVING AMENDMENT TO JOB CLASSIFICATIONS AND PAY PLAN BY CREATING THE POSITION OF ASSISTANT UTILITIES BILLING SUPERVISOR MOTION by Commissioner Whitt, seconded by Commissioner Pruitt, that the ordinance be adopted. The vote was called. On roll call, the vote stood: Commissioner Whitt ------ Aye: Commissioner Thomas --- Absent: Commissioner Vowels --- Aye: Commissioner Pruitt ------ Aye: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the ordinance adopted, affixed his signature and the date thereto and ordered that the same be recorded. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: October 1, 2024 Maree Collins, CKMC, City Clerk ________________________ 188 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Special Called Meeting on October 1, 2024 ORDINANCE NO. 45-24: SECOND READ ORDINANCE AMENDING PORTION OF CITY OF HENDERSON FY 2025 BUDGET ORDINANCE AMENDING CITY OF HENDERSON BUDGETED POSITIONS AND JOB CLASSIFICATIONS OF THE 2024-2025 BUDGET FOR CERTAIN NON- HAZARDOUS POSITIONS IN THE FINANCE DEPARTMENT MOTION by Commissioner Whitt, seconded by Commissioner Vowels, that the ordinance be adopted. The vote was called. On roll call, the vote stood: Commissioner Whitt ------ Aye: Commissioner Thomas --- Absent: Commissioner Vowels --- Aye: Commissioner Pruitt ------ Aye: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the ordinance adopted, affixed his signature and the date thereto and ordered that the same be recorded. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: October 1, 2024 Maree Collins, CKMC, City Clerk ________________________ ORDINANCE NO. 46-24: SECOND READ AN ORDINANCE OF THE CITY OF HENDERSON, KENTUCKY AUTHORIZING THE ISSUANCE OF ITS CITY OF HENDERSON, KENTUCKY GENERAL OBLIGATION BONDS, SERIES 2024A IN AN APPROXIMATE AGGREGATE PRINCIPAL AMOUNT OF $12,165,000 (WHICH PRINCIPAL AMOUNT MAY BE INCREASED BY UP TO $1,220,000 OR DECREASED BY ANY AMOUNT), FOR THE PURPOSES OF FINANCING THE COSTS OF THE ACQUISITION, CONSTRUCTION, INSTALLATION, AND EQUIPPING OF (I) A FIRE STATION FOR THE HENDERSON FIRE DEPARTMENT, (II) A CONVENTION CENTER, (III) A ROAD CONSTRUCTION PROJECT FOR A RETAIL DEVELOPMENT, AND (IV) A SPORTS PAVILION; APPROVING THE FORM OF THE BONDS; AUTHORIZING DESIGNATED OFFICERS OF THE CITY TO EXECUTE AND DELIVER THE BONDS; AUTHORIZING AND DIRECTING THE FILING OF A NOTICE WITH THE STATE LOCAL DEBT OFFICER; PROVIDING FOR THE PAYMENT OF AND SECURITY FOR THE BONDS; ESTABLISHING A BOND PAYMENT FUND FOR THE BONDS; AFFIRMING THE MAINTENANCE OF THE EXISTING SINKING FUND; AUTHORIZING THE ACCEPTANCE OF THE BID OF THE PURCHASER OF THE BONDS; AND REPEALING INCONSISTENT ORDINANCES. MOTION by Commissioner Pruitt, seconded by Commissioner Vowels, that the ordinance be adopted. The vote was called. On roll call, the vote stood: Commissioner Whitt ------ Aye: Commissioner Thomas --- Absent: Commissioner Vowels --- Aye: Commissioner Pruitt ------ Aye: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the ordinance adopted, affixed his signature and the date thereto and ordered that the same be recorded. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: October 1, 2024 Maree Collins, CKMC, City Clerk ________________________  189 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Special Called Meeting on October 1, 2024 MUNICIPAL ORDER NO. 79-24: MUNICIPAL ORDER AWARDING BID FOR PURCHASE OF A NEW 2024 VERMEER RTX450 TRACTOR (TRENCHER) WITH BACKHOE ATTACHMENT FOR HENDERSON MUNICIPAL GAS TO VERMEER OF INDIANA INC. OF NEWBURGH, INDIANA, IN THE AMOUNT OF $97,386.00 MOTION by Commissioner Pruitt, seconded by Commissioner Whitt, to approve the purchase. The vote was called. On roll call, the vote stood: Commissioner Whitt ------ Aye: Commissioner Thomas --- Absent: Commissioner Vowels --- Aye: Commissioner Pruitt ------ Aye: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the municipal order adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: October 1, 2024 Maree Collins, CKMC, City Clerk ________________________ MUNICIPAL ORDER NO. 80-24: MUNICIPAL ORDER AWARDING BID FOR PURCHASE ONE (1) 2025 FORD ESCAPE AWD FOR THE ADMINISTRATION DEPARTMENT TO TOWN AND COUNTRY FORD OF EVANSVILLE, INDIANA, IN THE AMOUNT OF $25,803.00 MOTION by Commissioner Whitt, seconded by Commissioner Vowels, to approve the purchase. The vote was called. On roll call, the vote stood: Commissioner Whitt ------ Aye: Commissioner Thomas --- Absent: Commissioner Vowels --- Aye: Commissioner Pruitt ------ Aye: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the municipal order adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: October 1, 2024 Maree Collins, CKMC, City Clerk ________________________ MUNICIPAL ORDER NO. 81-24: MUNICIPAL ORDER AWARDING BID FOR THE CONSTRUCTION OF HENDERSON MUNICIPAL GAS BENTLEY POINT – TIDWELL DRIVE EXPOSURE REMEDIATION TO UTILITY SAFETY & DESIGN, INC. OF OLNEY, ILLINOIS, IN THE AMOUNT OF $80,000.00 MOTION by Commissioner Vowels, seconded by Commissioner Pruitt, to approve the purchase. The vote was called. On roll call, the vote stood: Commissioner Whitt ------ Aye: Commissioner Thomas --- Absent: Commissioner Vowels --- Aye: Commissioner Pruitt ------ Aye: Mayor Staton ----- Aye: 190 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Special Called Meeting on October 1, 2024 WHEREUPON, Mayor Staton declared the municipal order adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: October 1, 2024 Maree Collins, CKMC, City Clerk ________________________ MUNICIPAL ORDER NO. 82-24: MUNICIPAL ORDER AWARDING BID FOR CONSTRUCTION OF A PRESS BOX AT THE HENDERSON SPORTS COMPLEX TO ARC CONSTRUCTION CO., INC. OF EVANSVILLE, INDIANA, IN THE AMOUNT OF $748,690.00 MOTION by Commissioner Pruitt, seconded by Commissioner Vowels, to approve the purchase. DYLAN WARD, Assistant City Manager, reported that the amount for the press box was already calculated into the $18.6-million budget; however, it had previously been planned from the Land and Water Grant Funds, which because of timing issues, will now be reallocated to fund the playground. MAYOR STATON reported that the City has been able to fund the Sports Complex projects without raising the rates of property taxes or personal property taxes for citizens of the City. The vote was called. On roll call, the vote stood: Commissioner Whitt ------ Aye: Commissioner Thomas --- Absent: Commissioner Vowels --- Aye: Commissioner Pruitt ------ Aye: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the municipal order adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: October 1, 2024 Maree Collins, CKMC, City Clerk ________________________ CITY MANAGER’S REPORT: “Innovative Readiness Training Letter of Intent to Apply” Commission Direction Requested WILLIAM L. “BUZZY” NEWMAN, JR., City Manager, reported that City had been contacted by GRADD regarding the reapplication for the Innovative Readiness Training Program, which provided free Healthcare, Dental Care, Vision Care, and Veterinary Services in the City during the summer of 2024; therein, asking for consensus of the Commissioners to reapply to participate in the program for 2026. An informal poll was taken, and the Board enthusiastically agreed that the city would reapply for the program. ________________________ EXECUTIVE SESSION: “Real Property” MOTION by Commissioner Whitt, seconded by Commissioner Pruitt, that the Board of Commissioners go into Executive Session pursuant to KRS 61.810(1)(b) for discussion that may lead to future acquisition of real property located in the vicinity of Washington and Atkinson Streets. The vote was called.  191 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Special Called Meeting on October 1, 2024 On roll call, the vote stood. Commissioner Whitt ------ Aye: Commissioner Thomas --- Absent: Commissioner Vowels --- Aye: Commissioner Pruitt ------ Aye: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the Board adjourned into Executive Session. ________________________ MEETING RECONVENED: MOTION by Commissioner Pruitt, seconded by Commissioner Whitt, that the Board of Commissioners reconvene into regular session. The vote was called. On roll call, the vote stood: Commissioner Whitt ------ Aye: Commissioner Thomas --- Absent: Commissioner Vowels --- Aye: Commissioner Pruitt ------ Aye: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton reconvened the Board into regular session. ________________________ MEETING ADJOURN: MOTION by Commissioner Pruitt, seconded by Commissioner Whitt, to adjourn the meeting. The vote was called. On roll call, the vote stood: Commissioner Whitt ------ Aye: Commissioner Thomas --- Absent: Commissioner Vowels --- Aye: Commissioner Pruitt ------ Aye: Mayor Staton ----- Aye: WITHOUT OBJECTION, Mayor Staton declared the Meeting adjourned at approximately 3:55 p.m. _________________________ ATTEST: Bradley S. Staton, Mayor October 15, 2024 ______________________ Maree Collins, CKMC City Clerk