Board of Commissioners Meetings

53 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on February 25, 2025 A meeting of the Board of Commissioners of the City of Henderson, Kentucky, was held on Tuesday, February 25, 2025, at 3:00 p.m., prevailing time, in the third floor Assembly Room of the Municipal Center, 222 First Street, Henderson, Kentucky, designated as the primary location for this video teleconference meeting allowed under KRS 61.826. MAYOR STATON led the recitation of the Pledge of Allegiance to our American Flag. There were present Mayor Bradley S. Staton presiding: PRESENT: Commissioner Kelsey Hargis Commissioner Rodney Thomas Commissioner Robert N. Pruitt, Sr. Commissioner Nicholas E. Whitt ALSO PRESENT: Mr. William L. “Buzzy” Newman, Jr., City Manager Mrs. Dawn Kelsey, City Attorney Mr. Dylan Ward, Assistant City Manager Mrs. Donna Madden, Executive Assistant Mrs. Holli Blanford, Public Relations Director Mr. Josh Dixon, Fire Chief Mr. Trace Stevens, Parks & Recreation Director Mr. Billy Bolin, Police Chief Mr. Robert “Bob” Shoultz, Deputy Police Chief Mr. Brian Williams, Public Works Director Mr. Steve Davis, Codes Administrator Ms. Megan McElfresh, Human Resources Director Ms. Jenna Basham, Project Manager Ms. Jeannie Quattrocchi, Project Coordinator Ms. Tammy-Willett Speaks, Community Development Specialist Mr. Travis Owens, Assistant IT Director Mrs. Sindy Newman Mr. Steve Gold, County Attorney Mrs. Holly Gold, HLI Representative Ms. Erin Spence, HLI Representative Mr. Travis Girten, HLI Representative Mr. Gale Myers, W.C. Handy Festival Committee Chair Ms. Gail Myers, W.C. Handy Festival Volunteer Mr. Kenny Garrett, Henderson EMA Director Ms. Jill Ward, Henderson EMA Director’s Assistant Mr. Charles Johnson, Human Rights Commission, Executive Director Mr. Brian Bishop, Planning Commission, Executive Director Ms. Missy Vanderpool, Economic Development Executive Director Ms. Abby Dixon, Henderson Tourist Commission, Executive Director Ms. Melissa Collier, Daniel Pitino Shelter, Case Manager Ms. Britney Smith, Habitat for Humanity Henderson, Executive Director Mr. James Franks, Volunteer Firefighter Ms. Kacee Campbell, AKZ, Executive Director Mr. Ron Alexander, AKZ, Board of Directors Mr. Jeff Jackson, AKZ, Board of Directors Ms. Erica Madole, AKZ, Family Advocate Ms. Hailey Black, AKZ, Family Advocate Mr. Rob Carroll, AKZ Mr. Tim Skinner, Skinner Design Associates Ms. Shannon Sandefur, Henderson County Public Library Mr. Dwight Williams Mr. Vince Tweddell, Publisher/Editor, the Hendersonian Mr. James Elliott, Police Officer ________________________ 54 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on February 25, 2025 PROCLAMATION: "Honoring William L. “Buzzy” Newman, Jr." MAYOR STATON on behalf of the City of Henderson, recognized William L. “Buzzy” Newman JR., City Manager, for his great impact on the City of Henderson, its employees, and its residents, as this meeting will serve as Buzzy’s final meeting as City Manager. Mayor Staton presented Buzzy with his nameplate from the Dais. WILLIAM L. “BUZZY” NEWMAN, JR., City Manager, thanked the Board of Commissioners for their support, expressed his gratitude for the opportunity to have worked within the City and with all its employees. He thanked, most importantly, his wife, Sindy Newman for her support throughout his career. THE BOARD OF COMMISSIONERS expressed their heartfelt gratitude to William L. “Buzzy” Newman, Jr., sharing personal stories and experiences in their time spent with Buzzy as the City Manager. ________________________ PRESENTATION: "Tammy Willett-Speaks Retirement Recognition” MAYOR STATON recognized Tammy Willet-Speaks, Community Development Specialist, who is retiring after 27 years of service to the City of Henderson. He presented her with her retirement gifts and thanked her for her dedication the community. TAMMY WILLET-SPEAKS, Community Development Specialist, expressed that she will miss all of the friends, coworkers, and organizations she’s had the pleasure of serving with and for throughout her 27 years of service. She continued that she looks forward to watching the City continue to grow and prosper. ________________________ PRESENTATION: "Homeless Coalition Report” BRITNEY SMITH, Habitat for Humanity of Henderson Executive Director, along with MELISSA COLLIER, Daniel Pitino Shelter Case Manager, and JESSICA, an AmeriCorp member of the Daniel Pitino Shelter, addressed the Board of Commissioners to summarize a PowerPoint presentation the group had prepared to detail the progress of the Henderson Homeless Coalition. The presentation gave a second quarter overview, to include: total clients to date; a recap of the first quarter overview; a breakdown of clients assisted categorized by which need the homeless coalition had been able to assist with; events they had hosted; organizations they’d received assistance from; and white flag day information, referring to Henderson EMA, which organizes them. She also answered questions in regard to increases in numbers between the first and second quarters, explaining that their belief is that as trust and awareness of their program spread, the numbers of clients rose naturally, in addition to surrounding agencies making referrals. MELISSA COLLIER, Daniel Pitino Shelter Case Manager, shared personal stories of two individuals the program had been able to assist and set up for future success by connecting them with pathways to housing, jobs, and rehabilitation. THE BOARD OF COMMISSIONERS expressed their gratitude to the Homeless Coalition. ________________________ PRESENTATION: "W.C. Handy Committee” STEVE GOLD, County Attorney, and GALE MYERS, W.C. Handy Blues and Barbecue Festival Chairman, reported to the commission, thanking the City for its support in providing the atmosphere conducive to the success of the festival. He continued by sharing data to express that the W.C. Handy Blues and Barbecue Festival is a massive benefit to the local economy, being an all-volunteer operation, which brings in many travelers, in addition to appealing to many locals. Mr. Gold claimed that the economic impact of the festival totals approximately $3,704,800.00,  55 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on February 25, 2025 utilizing a minimized estimate based on prior years data. He expressed that, whereas the City had made mention at an earlier time of potentially increasing the amount of funding granted to the festival, he would like to continue that conversation, and request that additional funding be budgeted to fund the 2025 W.C. Handy Blues and Barbecue Festival. MAYOR STATON expressed his gratitude to the community, as the majority of festivals hosted in Henderson are ran by volunteer individuals. He asked for feedback regarding the funding. DISCUSSION WAS HELD regarding the enormous economic benefit to the community relating to the W.C. Handy Blues and Barbecue Festival and the costs associated with procuring the festival entertainment. It was clarified that if this motion moves forward, no additional funding will be given to the Festival beyond the amount agreed upon. MOTION by Commissioner Pruitt, seconded by Commissioner Thomas, to give a one- time $25,000.00 donation to the W.C. Handy Festival, specifically to sponsor the headliner act for 2025. The vote was called. On roll call, the vote stood: Commissioner Hargis ----- Nay: Commissioner Pruitt ------ Aye: Commissioner Thomas --- Aye: Commissioner Whitt ----- Aye: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the consent agenda items approved. ________________________ PRESENTATION: "HLI Presentation on Virtual Citizens Academy Project” TRAVIS GIRTEN, ERIN SPENCE, and HOLLY GOLD, graduates of the Henderson Leadership Initiative, informed the Board of Commissioners of a goal HLI had set to connect its citizens with their local government and simplify its processes in a way that would be easily accessible and digestible. Their suggestion to achieve this goal is to create a Virtual Citizen’s Academy, consisting of a series of 5-10 minute long videos, which include things such as interviews with city officials and staff, and real life examples. They each shared examples of personal and professional experiences they’d had, as well as the results of a poll they had given, which supported the need for educating the community about the local government innerworkings. They shared with the Commission a video they’d completed with City funding and requested the funding to create more of such videos. MAYOR STATON requested that the HLI representatives compile a list of potential videos they’d like to produce, submit them to Holli Blanford, Public Relations Director, for the Commissioners to discuss further at their work session, scheduled for Tuesday, March 18, 2025. ________________________ PRESENTATION: "AKZ Review of Letcher Street Corridor” KACEE CAMPBELL, AKZ Executive Director, and JEFF JACKSON, AKZ Board of Directors, shared their vision for a new facility for Audubon Kids Zone. Kacee Campbell shared that whereas the facilities they currently utilize were intended as temporary facilities upon their procurement approximately nine years ago, the program had outgrown the space and is now in need of additional space. She shared data to show that only roughly 70% of children entering the local school were Kindergarten ready, whereas 100% of the students who were assisted by AKZ were Kindergarten ready. She reported that as AKZ currently has a capacity of 45 children, they are only able to assist 20% of those in need. She continued that the new facilities would enable them to expand their reach and enrich the lives of more youth, by giving them access to the support, knowledge, and tools to prepare them for school. Jeff Jackson shared a 3-phase plan to convert the now-empty lot adjacent to the current facility into a new facility, as the lot, prior to the deterioration of the building had been intended by its prior owner for donation to Audubon Kids Zone. Due to unforeseen circumstances, which inevitably led to loss of the building, the 56 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on February 25, 2025 City had acquired the property, and AKZ is requesting that the lot be donated to them for construction of their new facility. They shared that their timeline is approximately 3-5 years to earn revenue and begin construction. THE BOARD OF COMMISSIONERS indicated its interest in donating the vacant lot to AKZ, suggesting that negotiations begin as to the terms of the donation. ________________________ PRESENTATION: "Recognition of Henderson Christian Community Outreach” MAYOR STATON reported that whereas the City Commission and Henderson Water Utility had previously agreed to donate $25,000.00 each, totaling to $50,000.00, for the creation of a one-year assistance fund, the City will be designating Christian Community Outreach to administer those funds to applicants who qualify. To qualify, citizens must be at 130%, or less, of the poverty level. REPRESENTATIVES FROM CHRISTIAN COMMUNITY OUTREACH thanked the Board of Commissioners for their support, stating that they were thankful to be entrusted to assist the community. ________________________ PRESENTATION: "Community Spotlight” MAYOR STATON, presented the Community Spotlight Award to United Way of Henderson County and Henderson Emergency Management for their collaborative efforts in the creation of a crisis cleanup hotline, which connected residents affected by the ice storm with debris cleanup assistance. It was reported that this hotline accepted over 150 calls and had already assisted 104 of the residents in need. THE BOARD OF COMMISSIONERS expressed its gratitude to both entities for their time and effort in supporting the community during a time of crisis. ________________________ APPROVAL OF CONSENT AGENDA: MAYOR STATON asked the City Clerk to read the Consent Agenda. Minutes: February 5, 2025, Joint Called Meeting with Water & Sewer Commission February 11, 2025, Regular Meeting February 18, 2025, Special Called Meeting Resolutions and Municipal Orders: Res. 16-25: Resolution Approving Human Resources Report Dated February 25, 2025 M.O. 19-25: Municipal Order Authorizing The Submission Of A FY 2025 Crumb Rubber/Tire Derived Product Grant Application To The Kentucky Energy And Environmental Cabinet For $35,000.00 In Funding For Crumb Rubber Surfacing At East End Park, With A City Match Of $15,500.00; Accepting The Funds If Awarded, And Authorizing The Execution Of All Necessary Documents. M.O. 20-25: Municipal Order Authorizing The Submission Of A FY 2025 AARP Community Challenge Grant Application For $14,653.00 In Funding For The Installation Of A Shade Shelter At The Sports Complex; Accepting The Grant If Awarded, And Authorizing The Execution Of All Necessary Documents.  57 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on February 25, 2025 M.O. 21-25: Municipal Order Approving A New Interlocal Cooperation Agreement Between The City Of Henderson And Fiscal Court Of Henderson County Interlocal Cooperation Agreement For Purposes Of Providing Henderson Emergency 911 Communications Center In Henderson County, Including The City Of Henderson, And Establishing A Joint County-City Emergency 911 Advisory Board; And Authorizing The Mayor To Execute The Agreement On Behalf Of The City MOTION by Commissioner Thomas, seconded by Commissioner Hargis, to approve the items on the Consent Agenda as presented. The vote was called. On roll call, the vote stood: Commissioner Hargis ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Thomas --- Aye: Commissioner Whitt ----- Aye: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the consent agenda items approved. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: February 25, 2025 Jessa Brandon, City Clerk________________________ ORDINANCE NO. 03-25: SECOND READ ORDINANCE AMENDING NATURAL GAS SERVICE RATES AND CHARGES ORDINANCE AMENDING ORDINANCE NO. 11-18 BY ADDING GAS SERVICE SCHEDULE FOR LOCAL TRANSPORTATION CUSTOMERS MOTION by Commissioner Pruitt, seconded by Commissioner Whitt, that the ordinance be adopted. DISCUSSION WAS HELD to clarify that this was not an impactful change to residential customers; rather an amendment to the ordinance to accommodate Pratt Industries, which after discussions with PEAK had indicated interest in utilizing the Henderson Municipal Gas services, as opposed to continuing through their current supplier. The vote was called. On roll call, the vote stood: Commissioner Hargis ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Thomas --- Aye: Commissioner Whitt ----- Aye: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the ordinance adopted, affixed his signature and the date thereto and ordered that the same be recorded. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: February 25, 2025 Jessa Brandon, City Clerk________________________ ORDINANCE NO. 04-25: SECOND READ ORDINANCE AMENDING APPENDIX A-ZONING RELATING TO TOWING SERVICES AND TOWING AND RECOVERY YARDS ORDINANCE AMENDING ARTICLE XXIII-M-1, LIGHT INDUSTRIAL DISTRICT, SEC. 23.03-CONDITIONAL USES, AND AMENDING ARTICLE XXIV-M-2, HEAVY INDUSTRIAL DISTRICT, SEC. 24.02-PERMITTED USES AND SEC. 24.03-CONDITIONAL USES OF APPENDIX A – ZONING OF THE CODE OF ORDINANCES OF THE CITY OF HENDERSON RELATING TO TOWING SERVICES AND TOWING AND RECOVERY YARDS 58 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on February 25, 2025 MOTION by Commissioner Thomas, seconded by Commissioner Whitt, that the ordinance be adopted. The vote was called. On roll call, the vote stood: Commissioner Hargis ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Thomas --- Aye: Commissioner Whitt ----- Aye: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the ordinance adopted, affixed his signature and the date thereto and ordered that the same be recorded. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: February 25, 2025 Jessa Brandon, City Clerk________________________ ORDINANCE NO. 05-25: SECOND READ ORDINANCE AMENDING CHAPTER 21-TAXATION, ARTICLE VII-TRANSIENT ROOM TAX AN ORDINANCE AMENDING CHAPTER 21-TAXATION, ARTICLE VII- TRANSIENT ROOM TAX, SEC. 21-110-TAX IMPOSED AND SEC. 21-112-COLLECTION; FILING OF RETURNS; PENALTY OF THE CODE OF ORDINANCES OF THE CITY OF HENDERSON MOTION by Commissioner Whitt, seconded by Commissioner Pruitt, that the ordinance be adopted. The vote was called. On roll call, the vote stood: Commissioner Hargis ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Thomas --- Aye: Commissioner Whitt ----- Aye: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the ordinance adopted, affixed his signature and the date thereto and ordered that the same be recorded. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: February 25, 2025 Jessa Brandon, City Clerk________________________ ORDINANCE NO. 06-25: SECOND READ ORDINANCE ADOPTING AMENDMENT TO CHAPTER 10-ENABLING I-69, GOALS AND OBJECTIVES OF THE HENDERSON CITY-COUNTY COMPREHENSIVE PLAN ORDINANCE ADOPTING AMENDMENT TO CHAPTER 10-ENABLING I-69, GOALS AND OBJECTIVES OF THE HENDERSON CITY-COUNTY COMPREHENSIVE PLAN MOTION by Commissioner Thomas, seconded by Commissioner Hargis, that the ordinance be adopted. The vote was called. On roll call, the vote stood: Commissioner Hargis ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Thomas --- Aye: Commissioner Whitt ----- Aye: Mayor Staton ----- Aye:  59 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on February 25, 2025 WHEREUPON, Mayor Staton declared the ordinance adopted, affixed his signature and the date thereto and ordered that the same be recorded. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: February 25, 2025 Jessa Brandon, City Clerk________________________ ORDINANCE NO. 07-25: SECOND READ ORDINANCE AMENDING JOB CLASSIFICATIONS AND PAY PLAN AN ORDINANCE APPROVING AMENDMENT TO JOB CLASSIFICATIONS AND PAY PLAN BY CREATING THE POSITIONS OF GAS COMPLIANCE ENGINEER AND LEGAL SECRETARY MOTION by Commissioner Pruitt, seconded by Commissioner Whitt, that the ordinance be adopted. The vote was called. On roll call, the vote stood: Commissioner Hargis ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Thomas --- Aye: Commissioner Whitt ----- Aye: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the ordinance adopted, affixed his signature and the date thereto and ordered that the same be recorded. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: February 25, 2025 Jessa Brandon, City Clerk________________________ ORDINANCE NO. 08-25: SECOND READ ORDINANCE AMENDING PORTION OF CITY OF HENDERSON FY 2025 BUDGET & APPROPRIATION ORDINANCE AMENDING CITY OF HENDERSON BUDGETED POSITIONS AND JOB CLASSIFICATIONS OF THE 2024-2025 BUDGET FOR CERTAIN NON- HAZARDOUS POSITIONS IN THE ADMINISTRATION AND GAS DEPARTMENTS MOTION by Commissioner Whitt, seconded by Commissioner Thomas, that the ordinance be adopted. The vote was called. On roll call, the vote stood: Commissioner Hargis ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Thomas --- Aye: Commissioner Whitt ----- Aye: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the ordinance adopted, affixed his signature and the date thereto and ordered that the same be recorded. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: February 25, 2025 Jessa Brandon, City Clerk________________________ ORDINANCE NO. 09-25: FIRST READ ORDINANCE AMENDING PORTION OF CITY OF HENDERSON FY 2025 BUDGET & APPROPRIATION ORDINANCE AMENDING CITY OF HENDERSON BUDGETED POSITIONS AND JOB CLASSIFICATIONS OF THE 2024-2025 BUDGET FOR CERTAIN NON- HAZARDOUS POSITIONS IN THE ADMINISTRATION AND PARKS AND RECREATION DEPARTMENTS 60 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on February 25, 2025 MOTION by Commissioner Pruitt, seconded by Commissioner Hargis, that the ordinance be adopted. MEGAN MCELFRESH, Human Resources Director, reported that in order to expedite processes in permitting, the department is seeking to reclassify the Secretary position in Code Enforcement to Administrative Clerk, enabling the person in that role to learn and assist with some Occupational Licensing duties as well. She continued to report that the Legal Secretary is retiring, which creates the need for an over-hire in that department to allow for training. Similarly, the Parks and Recreation Director has announced his retirement, which creates a need for an over-hire in that department as well to allow for training. Lastly, she reported that due to extended hours at the Atkinson Pool, an over-hire would be necessary to accommodate staffing needs. The vote was called. On roll call, the vote stood: Commissioner Hargis ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Thomas --- Aye: Commissioner Whitt ----- Aye: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton, declared the ordinance adopted on first reading and ordered that it be presented for second reading at a regular meeting of the Board of Commissioners. ________________________ ORDINANCE NO. 10-25: FIRST READ ORDINANCE CLOSING PUBLIC RIGHT-OF-WAY LOCATED ON MCCLAIN AVENUE NEAR THE INTERSECTION OF S. MAIN STREET AN ORDINANCE CLOSING A PORTION OF UNIMPROVED PUBLIC RIGHT-OF- WAY ALONG MCCLAIN AVENUE NEAR THE INTERSECTION OF S. MAIN STREET WHICH IS APPROXIMATELY 3,430 TOTAL SQUARE FEET LOCATED IN THE CITY OF HENDERSON MOTION by Commissioner Pruitt, seconded by Commissioner Thomas, that the ordinance be adopted. The vote was called. On roll call, the vote stood: Commissioner Hargis ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Thomas --- Aye: Commissioner Whitt ----- Aye: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton, declared the ordinance adopted on first reading and ordered that it be presented for second reading at a regular meeting of the Board of Commissioners. ________________________ ORDINANCE NO. 11-25: FIRST READ ORDINANCE AMENDING CHAPTER 21, TAXATION, RELATING TO MEDICINAL CANNABIS BUSINESSES ORDINANCE AMENDING CHAPTER 21, TAXATION TO ADD A NEW ARTICLE VIII – MEDICINAL CANNABIS BUSINESSES, SECTION 21-121 DEFINITIONS, SECTION 21-222. MEDICAL CANNABIS LOCAL LICENSE REQUIREMENT, FEE; AND SECTION 21-223 OCCUPATIONAL LICENSE FEES MOTION by Commissioner Thomas, seconded by Commissioner Whitt, that the ordinance be adopted. DAWN KELSEY, City Attorney, reported that with the legalization of medical cannabis in Kentucky in January of 2025, the City of Henderson had allowed for medical cannabis businesses within the zoning ordinance. Whereas dispensary applications have been received;  61 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on February 25, 2025 and whereas the KRS allows local government to establish framework for the operation of dispensaries within the community and establish fees, this proposed ordinance sets those fees and regulations. She reported that the fee amounts were based upon similar fee amounts in surrounding communities. The vote was called. On roll call, the vote stood: Commissioner Hargis ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Thomas --- Aye: Commissioner Whitt ----- Aye: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton, declared the ordinance adopted on first reading and ordered that it be presented for second reading at a regular meeting of the Board of Commissioners. ________________________ ORDINANCE NO. 12-25: FIRST READ ORDINANCE AMENDING BUDGET AND APPROPRIATION ORDINANCE AN ORDINANCE AMENDING BUDGET AND APPROPRIATION ORDINANCE FOR THE FISCAL YEAR COMMENCING JULY 1, 2024 AND ENDING JUNE 30, 2025 FOR THE CITY OF HENDERSON, KENTUCKY MOTION by Commissioner Pruitt, seconded by Commissioner Thomas, that the ordinance be adopted. The vote was called. On roll call, the vote stood: Commissioner Hargis ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Thomas --- Aye: Commissioner Whitt ----- Aye: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton, declared the ordinance adopted on first reading and ordered that it be presented for second reading at a regular meeting of the Board of Commissioners. ________________________ MUNICIPAL ORDER NO. 22-25: MUNICIPAL ORDER APPROVING APPOINTMENT OF DYLAN WARD AS CITY MANAGER; AND APPROVAL OF EMPLOYMENT AGREEMENT AND AUTHORIZING MAYOR TO EXECUTE AGREEMENT ON BEHALF OF CITY MOTION by Commissioner Whitt, seconded by Commissioner Thomas, to appoint Dylan Ward as City Manager, approve the employment agreement, and authorize the Mayor to execute the agreement on behalf of the City. The vote was called. On roll call, the vote stood: Commissioner Hargis ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Thomas --- Aye: Commissioner Whitt ----- Aye: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the municipal order adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: February 25, 2025 Jessa Brandon, City Clerk________________________ 62 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on February 25, 2025 MUNICIPAL ORDER NO. 23-25: MUNICIPAL ORDER APPROVING APPOINTMENT OF WILLIAM L. “BUZZY” NEWMAN AS ASSISTANT CITY MANAGER; AND APPROVAL OF EMPLOYMENT AGREEMENT AND AUTHORIZING MAYOR TO EXECUTE AGREEMENT ON BEHALF OF CITY MOTION by Commissioner Thomas, seconded by Commissioner Whitt, to approve the appointment of William L. “Buzzy” Newman, JR., as Assistant City Manager, approve the employment agreement, and authorize the Mayor to execute the agreement on behalf of the City. The vote was called. On roll call, the vote stood: Commissioner Hargis ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Thomas --- Aye: Commissioner Whitt ----- Aye: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the municipal order adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: February 25, 2025 Jessa Brandon, City Clerk________________________ RESOLUTION NO. 17-25: RESOLUTION APPROVING AND ADOPTING THE AMENDED TITLE VI PLAN, LIMITED ENGLISH PROFICIENCY PLAN, AND PUBLIC PARTICIPATION PLAN; AND SUPERSEDING ANY AND ALL PREVIOUSLY ADOPTED TITLE VI PLANS MOTION by Commissioner Pruitt, seconded by Commissioner Hargis, to approve and adopt the amended Title VI Plan, Limited English Proficiency Plan, and Public Transportation Plan; and supersede any and all previously adopted Title VI Plans. The vote was called. On roll call, the vote stood: Commissioner Hargis ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Thomas --- Aye: Commissioner Whitt ----- Aye: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the resolution adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: February 25, 2025 Jessa Brandon, City Clerk________________________ MUNICIPAL ORDER NO. 24-25: MUNICIPAL ORDER AWARDING BID FOR PURCHASE OF LIMESTONE ROCK, SAND, AND RECYCLED CONCRETE FOR GROUP A TO MULZER CRUSHED STONE, INC. OF TELL CITY, INDIANA, AND PINE BLUFF MATERIALS COMPANY, LLC OF NASHVILLE, TENNESSEE, EFFECTIVE MARCH 31, 2025 MOTION by Commissioner Thomas, seconded by Commissioner Hargis, to award bid for purchase of limestone rock, sand, and recycled concrete for Group A from Mulzer Crushed Stone, Inc., of Tell City, Indiana, and Pine Bluff Materials Company, LLC, of Nashville, Tennessee, effective March 31, 2025.  63 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on February 25, 2025 The vote was called. On roll call, the vote stood: Commissioner Hargis ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Thomas --- Aye: Commissioner Whitt ----- Aye: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the municipal order adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: February 25, 2025 Jessa Brandon, City Clerk________________________ MUNICIPAL ORDER NO. 25-25: MUNICIPAL ORDER APPROVING PURCHASE OF A 2025 FREIGHTLINER CHASSIS WITH A HEIL 24 YARD LIBERTY ASL (GARBAGE TRUCK), TO BE USED BY THE PUBLIC WORKS DEPARTMENT, FROM STRINGFELLOW INC. OF LOUISVILLE, KENTUCKY, THROUGH SOURCEWELL CONTRACT #091219-THC IN THE AMOUNT OF $290,733.49 MOTION by Commissioner Whitt, seconded by Commissioner Thomas, to approve the purchase of a 2025 Freightliner Chassis with a Heil 24 Yard Liberty ASL (garbage truck), to be used by the Public Works Department, from Stringfellow Inc., of Louisville, Kentucky, through Sourcewell Contract #091219-THC in the amount of $290,733.49. The vote was called. On roll call, the vote stood: Commissioner Hargis ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Thomas --- Aye: Commissioner Whitt ----- Aye: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the municipal order adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: February 25, 2025 Jessa Brandon, City Clerk________________________ MUNICIPAL ORDER NO. 26-25: MUNICIPAL ORDER AUTHORIZING PURCHASE OF A USED 2004 CAT 325C LONG REACH EXCAVATOR WITH A 2019 FAE MULCHING HEAD UML/HY-100VT, A 48” DIRT BUCKET, A 2010 FAE UML/HY-100 MULCHING HEAD, A MANUAL THUMB, AND TWO (2) DAYS TRAINING ON THE EQUIPMENT FOR THE PUBLIC WORKS DEPARTMENT, FROM ER TRUCKING COMPANY, INC., HARTFORD, KENTUCKY, IN THE AMOUNT OF $107,500.00 MOTION by Commissioner Thomas, seconded by Commissioner Hargis, to authorize the purchase of a used 2004 CAT 325C long reach excavator with a 2019 Fae mulching head, a manual thumb, and two (2) days of training on the equipment for the Public Works Department from ER Trucking Company, Inc., of Hartford, Kentucky, in the amount of $107,500.00. The vote was called. On roll call, the vote stood: Commissioner Hargis ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Thomas --- Aye: Commissioner Whitt ----- Aye: Mayor Staton ----- Aye: 64 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on February 25, 2025 WHEREUPON, Mayor Staton declared the municipal order adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: February 25, 2025 Jessa Brandon, City Clerk________________________ CITY MANAGER REPORT: “Recognition of Public Works” WILLIAM L. “BUZZY” NEWMAN, JR., City Manager, recognized Brian Williams, Public Works Director, and his staff for their tremendous efforts in coordinating the City-wide debris pickup after the ice storm. Mr. Newman reported that the contractor hired to ensure FEMA compliance had shared with him that this has been among the best-organized storm cleanups that they’ve witnessed. ________________________ EXECUTIVE SESSION: “Future Sale of Real Property” MOTION by Commissioner Thomas, seconded by Commissioner Pruitt, that the Board of Commissioners go into Executive Session pursuant to KRS 61.810(1)(B) for the purpose of discussion that may lead to the sale of real property located in the vicinity of Barret Boulevard and US 60 East. The vote was called. On roll call, the vote stood: Commissioner Hargis ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Thomas --- Aye: Commissioner Whitt ----- Aye: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the Board adjourned into Executive Session. ________________________ MEETING RECONVENED: MOTION by Commissioner Thomas, seconded by Commissioner Pruitt, that the Board of Commissioners reconvene into regular session. The vote was called. On roll call, the vote stood: Commissioner Hargis ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Thomas --- Aye: Commissioner Whitt ----- Aye: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton reconvened the Board into regular session. ________________________ MEETING ADJOURN: MOTION by Commissioner Pruitt, seconded by Commissioner Thomas, to adjourn the meeting. The vote was called. On roll call, the vote stood: Commissioner Hargis ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Thomas --- Aye: Commissioner Whitt ----- Aye: Mayor Staton ----- Aye: WITHOUT OBJECTION, Mayor Staton declared the Meeting adjourned at approximately 5:30 p.m. ___________________________ Bradley S. Staton, Mayor ATTEST: March 18, 2025 ______________________ Jessa Brandon, City Clerk