Board of Commissioners Meetings

131 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on June 10, 2025 A meeting of the Board of Commissioners of the City of Henderson, Kentucky, was held on Tuesday, June 10, 2025, at 3:00 p.m., prevailing time, in the third floor Assembly Room of the Municipal Center, 222 First Street, Henderson, Kentucky, designated as the primary location for this video teleconference meeting allowed under KRS 61.826. MAYOR STATON led the recitation of the Pledge of Allegiance to our American Flag. There were present Mayor Bradley S. Staton presiding: PRESENT: Commissioner Rodney Thomas Commissioner Robert N. Pruitt, Sr. Commissioner Nicholas E. Whitt ABSENT: Commissioner Kelsey Hargis ALSO PRESENT: Mr. Dylan Ward, City Manager Mr. William L. “Buzzy” Newman, Jr., Assistant City Manager Mrs. Dawn Kelsey, City Attorney Ms. Donna Madden, Executive Assistant Ms. Jessa Brandon, City Clerk Ms. Holli Blanford, Public Relations Director Ms. Chelsea Mills, Finance Director Mr. Josh Dixon, Fire Chief Mr. Billy Bolin, Police Chief Mr. Robert “Bob” Shoultz, Deputy Police Chief Mr. Brian Williams, Public Works Director Mr. Sam Lingerfelt, Safety & Training Coordinator Mr. Mark Simmons, Recreation Program Manager Ms. Megan McElfresh, Human Resources Director Ms. Jenna Basham, Project Manager Ms. Jeannie Quattrocchi, Project Coordinator Mr. Greg Nunn, IT Director Mr. Travis Owens, Assistant IT Director Mr. Victor Carson, IT Network Administrator I Mr. Ty Boggess, Safety & Training Intern Ms. Jackie Arroyo, Public Relations Intern Ms. Clay Gillham, Henderson Chamber of Commerce, President Ms. Abby Dixon, Henderson Tourist Commission, Executive Director Mr. Matt Reynolds, Habitat for Humanity of Henderson, Chief Operations Officer Ms. Britney Smith, Habitat for Humanity of Henderson, Executive Director Mr. Bart Boles, HWU General Manager Mr. Vince Tweddell, Publisher/Editor, the Hendersonian Mr. James Elliott, Police Officer ________________________ PRESENTATION: “New Employee Recognition” SAM LINGERFELT, Safety & Training Coordinator, introduced TY BOGGESS, Safety & Training Intern. HOLLI BLANFORD, Public Relations Director, introduced JACKIE ARROYO, Public Relations Intern. The BOARD OF COMMISSIONERS welcomed our new team members for employment with the City of Henderson. ________________________ 132 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on June 10, 2025 PUBLIC HEARING: “2025 Recreational Trails Program Grant” MAYOR STATON declared the Public Hearing on the 2025 Recreational Trails Program Grant opened and explained that the purpose of the public hearing was to gather public input on the City’s proposed application for the 2025 Recreational Trails Program Grant, in which the City will request $195,000.00 of federal funding requiring a match from the City of Henderson of 20% equaling $48,750.00 for a total project cost of $243,750.00 in order to install a walking trail at the Sportsplex that will connect to the current sidewalk at the parking lot and wrap around all four fields providing a continuous, accessible path for pedestrians. Mayor Staton asked if any member of the public or the Board had questions or would like to speak on the proposed application for the 2025 Recreational Trails Program Grant. There being no further discussion Mayor Staton declared the Public Hearing closed at approximately 3:07 p.m. ________________________ PUBLIC HEARING: “Municipal Road Aid Funds and Local Government Economic Assistance (LGEA) Funds for Fiscal Year Commencing July 1, 2025” MAYOR STATON declared the Public Hearing on Municipal Road Aid funding and Local Government Economic Assistance funding opened and explained that the purpose of the public hearing was to determine the expenditure of Municipal Road Aid and Local Government Economic Assistance funds anticipated to be in the amounts of $654,129.92 and $15,000.00 for use for street and road improvements. Included in the budget is a list of the proposed streets and roads to be paved utilizing these funds. CITY OF HENDERSON, KY PAVING OF STREETS AND ROADS FISCAL 2025 Branch Name From To Budget $ CLAY STREET FAGAN STREET MEADOW STREET 34,700.00 SOUTH ALVES $ CLAY STREET FAGAN STREET STREET 49,000.00 SOUTH GREEN $ CANOE CREEK DRIVE KAYAK WAY STREET 36,000.00 $ DR MLK AVE FAGAN STREET MEADOW ST 37,200.00 $ DR MLK AVE FAGAN STREET SOUTH ALVASIA ST 19,300.00 $ ELK AVE NORTH ELM ST NORTH GREEN ST 28,800.00 BANNOCKBURN $ GLENGARY WAY END OF PAVEMENT DRIVE 64,100.00 $ GREEN RIVER ROAD WATSON LANE OSAGE DRIVE 68,200.00 SOUTH GREEN SOUTH ALVES $ NORRIS LANE STREET STREET 36,200.00 $ NORTH ELM STREET LONG JOHN SILVERS HI-Y DRIVE 55,700.00 $ NORTH ELM STREET BARKER ROAD WATSON LANE 34,200.00 $ OLD CORYDON ROAD US 60 WEST END OF PAVEMENT 24,300.00 $ SOUTH ALVASIA ST WASHINGTON ST VINE STREET 39,600.00 $ SOUTH ALVES STREET DR MLK AVE VINE STREET 28,300.00 $ SOUTH ELM STREET AUDUBON STREET HANCOCK STREET 23,600.00  133 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on June 10, 2025 $ SOUTH MAIN STREET MCCLAIN AVE DRURY LANE 49,800.00 $ SUNSET LANE WATSON LANE CITY LIMITS 21,400.00 $ WASHINGTON ST NORTH GREEN ST SOUTH ALVASIA ST 35,600.00 CRACK SEAL REPAIRS N/A N/A PARKS AND $ N/A N/A CEMETERIES 40,000.00 $ 726,000.00 MAYOR STATON asked if any member of the public or the Board had questions or would like to speak on the proposed use of these funds. There being no further discussion, Mayor Staton declared the Public Hearing closed at approximately 3:11 p.m. ________________________ APPROVAL OF CONSENT AGENDA: MAYOR STATON asked the City Clerk to read the Consent Agenda. Minutes: May 20, 2025, Called Work Session May 27, 2025, Regular Meeting June 2, 2025, Called Work Session with Vision Plan Committee Resolutions and Municipal Orders: Res. 40-25: Resolution Accepting Human Resources Report Dated June 10, 2025, And Approving All Actions Contained Within Res. 41-25: Resolution Approving Municipal Road Aid Cooperative Program Agreement With The Kentucky Transportation Cabinet For Construction, Reconstruction, And Maintenance Of City Streets In Fiscal Year 2025-2026; And Authorizing The Mayor To Execute The Agreement On Behalf Of The City Res. 42-25: A Resolution Of The City Of Henderson, Kentucky, Authorizing Application For And Acceptance Of Funding Under The Infrastructure Investment And Jobs Act (IIJA) – Safe Streets And Roads For All (SS4A) Grant Program To Supplement Development Of A Regional Action Plan, And Authorizing The Mayor To Execute All Necessary Documents MOTION by Commissioner Thomas, seconded by Commissioner Whitt, to approve the items on the Consent Agenda as presented. The vote was called. On roll call, the vote stood: Commissioner Thomas --- Aye: Commissioner Whitt ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Hargis ---- Absent: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the consent agenda items approved. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: June 10, 2025 Jessa Brandon, City Clerk________________________ 134 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on June 10, 2025 ORDINANCE NO. 20-25: SECOND READ ORDINANCE ACCEPTING PUBLIC IMPROVEMENTS ORDINANCE ACCEPTING PUBLIC UTILITY IMPROVEMENTS (WATER AND SEWER MAIN) FOR RIVER’S EDGE IN THE CITY OF HENDERSON MOTION by Commissioner Pruitt, seconded by Commissioner Thomas, that the ordinance be adopted. The vote was called. On roll call, the vote stood: Commissioner Thomas --- Aye: Commissioner Whitt ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Hargis ---- Absent: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the ordinance adopted, affixed his signature and the date thereto and ordered that the same be recorded. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: June 10, 2025 Jessa Brandon, City Clerk________________________ ORDINANCE NO. 21-25: SECOND READ ORDINANCE ADOPTING HENDERSON WATER UTILITY BUDGET BUDGET AND APPROPRIATION ORDINANCE FOR THE FISCAL YEAR COMMENCING JULY 1, 2025, AND ENDING JUNE 30, 2026, FOR HENDERSON WATER UTILITY OF THE CITY OF HENDERSON, KENTUCKY MOTION by Commissioner Whitt, seconded by Commissioner Pruitt, that the ordinance be adopted. The vote was called. On roll call, the vote stood: Commissioner Thomas --- Aye: Commissioner Whitt ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Hargis ---- Absent: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the ordinance adopted, affixed his signature and the date thereto and ordered that the same be recorded. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: June 10, 2025 Jessa Brandon, City Clerk________________________ ORDINANCE NO. 22-25: FIRST READ ORDINANCE AMENDING BUDGET AND APPROPRIATION ORDINANCE AN ORDINANCE AMENDING BUDGET AND APPROPRIATION ORDINANCE FOR THE FISCAL YEAR COMMENCING JULY 1, 2024 AND ENDING JUNE 30, 2025 FOR THE CITY OF HENDERSON, KENTUCKY MOTION by Commissioner Thomas, seconded by Commissioner Whitt, that the ordinance be adopted. The vote was called. On roll call, the vote stood: Commissioner Thomas --- Aye: Commissioner Whitt ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Hargis ---- Absent: Mayor Staton ----- Aye:  135 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on June 10, 2025 WHEREUPON, Mayor Staton declared the ordinance adopted, affixed his signature and the date thereto and ordered that the same be recorded. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: June 10, 2025 Jessa Brandon, City Clerk________________________ ORDINANCE NO. 23-25: FIRST READ ORDINANCE ADOPTING BUDGET AND APPROPRIATION ORDINANCE FOR THE 2025-2026 FISCAL YEAR BUDGET AND APPROPRIATION ORDINANCE FOR THE FISCAL YEAR COMMENCING JULY 1, 2025 AND ENDING JUNE 30, 2026 FOR THE CITY OF HENDERSON, KENTUCKY MOTION by Commissioner Pruitt, seconded by Commissioner Whitt, that the ordinance be adopted. The vote was called. On roll call, the vote stood: Commissioner Thomas --- Aye: Commissioner Whitt ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Hargis ---- Absent: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the ordinance adopted, affixed his signature and the date thereto and ordered that the same be recorded. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: June 10, 2025 Jessa Brandon, City Clerk________________________ MUNICIPAL ORDER NO. 46-25: MUNICIPAL ORDER APPROVING MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN THE CITY OF HENDERSON AND HABITAT FOR HUMANITY OF HENDERSON, KENTUCKY REGARDING THE CREATION OF A PROGRAM TO ADDRESS ISSUES OF BLIGHT AND VACANT LOTS IN THE INNER CITY UNDER THE INNER CITY IMPROVEMENT PLAN; AND AUTHORIZING THE MAYOR TO EXECUTE THE MOU ON BEHALF OF THE CITY MOTION by Commissioner Thomas, seconded by Commissioner Whitt, to approve the memorandum of understanding between the City of Henderson and Habitat for Humanity of Henderson, Kentucky regarding the creation of a program to address issues of blight and vacant lots in the inner city under the inner city improvement plan, and to authorize the mayor to execute the memorandum on behalf of the city. The vote was called. On roll call, the vote stood: Commissioner Thomas --- Aye: Commissioner Whitt ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Hargis ---- Absent: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the municipal order adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: June 10, 2025 Jessa Brandon, City Clerk________________________ 136 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on June 10, 2025 MUNICIPAL ORDER NO. 47-25: MUNICIPAL ORDER APPROVING ADDENDUM TO EMPLOYMENT AGREEMENT BETWEEN THE CITY OF HENDERSON AND TIMOTHY CLAYTON, GAS SYSTEM DIRECTOR MOTION by Commissioner Pruitt, seconded by Commissioner Thomas, to approve the addendum to the employment agreement between the City of Henderson and Timothy Clayton, Gas System Director. The vote was called. On roll call, the vote stood: Commissioner Thomas --- Aye: Commissioner Whitt ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Hargis ---- Absent: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the municipal order adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: June 10, 2025 Jessa Brandon, City Clerk________________________ JOINT RESOLUTION NO. 43-25: A RESOLUTION REQUESTING THAT THE U.S. DEPARTMENT OF LABOR AND THE UNITED STATES CONGRESS RECONSIDER THE PROPOSED CLOSURE OF THE EARLE C. CLEMENTS JOB CORPS CENTER IN MORGANFIELD, KENTUCKY MOTION by Commissioner Thomas, seconded by Commissioner Pruitt, to request that the United States Department of Labor and the United States Congress reconsider the proposed closure of the Earle C. Clements Job Corps Center in Morganfield, Kentucky. The vote was called. On roll call, the vote stood: Commissioner Thomas --- Aye: Commissioner Whitt ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Hargis ---- Absent: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the resolution adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: June 10, 2025 Jessa Brandon, City Clerk________________________ EXECUTIVE SESSION: “Future Acquisition of Real Property, Future Sale of Real Property, & Appointment of an Employee” MOTION by Commissioner Thomas, seconded by Commissioner Pruitt, that the Commission go into executive session pursuant to KRS 61.810 paragraph (1) subsection (b) for the purpose of discussion that may lead to the future acquisition of real property located in the vicinity of Clay Street, Washington Street and Atkinson Street; and KRS 61.810 paragraph (1) subsection (b) for the purpose of discussion that may lead to the future sell of real property located in the vicinity of 5th Street, Heilman Ave; and Pursuant to KRS 61.810 paragraph (1) subsection (f) for discussion that may lead to the appointment of an individual employee. The vote was called. On roll call, the vote stood: Commissioner Thomas --- Aye: Commissioner Whitt ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Hargis ---- Absent: Mayor Staton ----- Aye:  137 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on June 10, 2025 WHEREUPON, Mayor Staton declared the Board adjourned into Executive Session. ________________________ MEETING RECONVENED: MOTION by Commissioner Whitt, seconded by Commissioner Thomas, that the Board of Commissioners reconvene into regular session. The vote was called. On roll call, the vote stood: Commissioner Thomas --- Aye: Commissioner Whitt ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Hargis ---- Absent: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton reconvened the Board into regular session. ________________________ MUNICIPAL ORDER NO. 48-25: MUNICIPAL ORDER APPROVING SALES AND PURCHASE CONTRACT BETWEEN THE CITY OF HENDERSON, KENTUCKY AND ALLSTATE TOWER, INC., FOR THE PURCHASE OF APPROXIMATELY 2.29 ACRES OF REAL PROPERTY, FOR THE SUM OF $30,000 IN CASH; ALLSTATE TOWER WILL CLEAN AND PAINT THE RAILROAD BRIDGE OVER WATER STREET FOR THE AMOUNT OF $92,420 AND AUTHORIZING MAYOR TO EXECUTE ALL NECESSARY DOCUMENTS ON BEHALF OF THE CITY MOTION by Commissioner Whitt, seconded by Commissioner Thomas, to approve the sales and purchase contract between the City of Henderson, Kentucky and Allstate Tower, Inc., for the purchase of approximately 2.29 acres of real property for the sum of $30,000.00 in cash, in which, Allstate Tower will clean and paint the railroad bridge over Water Street for the amount of $92,420.00; and to authorize the mayor to execute all necessary documents on behalf of the City. The vote was called. On roll call, the vote stood: Commissioner Thomas --- Aye: Commissioner Whitt ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Hargis ---- Absent: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the municipal order adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: June 10, 2025 Jessa Brandon, City Clerk________________________ MAYORS REPORT: MAYOR STATON reported that the strict parking requirements specified within the City of Henderson’s Zoning Ordinances have been a hinderance on businesses attempting to locate within the City. In response to concerns regarding the matter, Mayor Staton suggested a thorough review of the current Zoning Ordinances to address the issue be completed over the next 1 to 2 years by the City of Henderson’s Code Enforcement, the Henderson City-County Planning Commission, City Management, and the City Attorney. ________________________ 138 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on June 10, 2025 MEETING ADJOURN: MOTION by Commissioner Thomas, seconded by Commissioner Pruitt, to adjourn the meeting. The vote was called. On roll call, the vote stood: Commissioner Thomas --- Aye: Commissioner Whitt ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Hargis ---- Absent: Mayor Staton ----- Aye: WITHOUT OBJECTION, Mayor Staton declared the Meeting adjourned at approximately 4:07 p.m. ___________________________ Bradley S. Staton, Mayor ATTEST: June 24, 2025 ______________________ Jessa Brandon, City Clerk