Board of Commissioners Meetings

198 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on October 14, 2025 A meeting of the Board of Commissioners of the City of Henderson, Kentucky, was held on Tuesday, October 14, 2025, at 3:00 p.m., prevailing time, in the third floor Assembly Room of the Municipal Center, 222 First Street, Henderson, Kentucky, designated as the primary location for this video teleconference meeting allowed under KRS 61.826. MAYOR STATON led the recitation of the Pledge of Allegiance to our American Flag. There were present Mayor Bradley S. Staton presiding: PRESENT: Commissioner Nicholas E. Whitt Commissioner Kelsey Hargis Commissioner Rodney Thomas Commissioner Robert N. Pruitt, Sr. ALSO PRESENT: Mr. Dylan Ward, City Manager Mr. William L. “Buzzy” Newman, Jr., Assistant City Manager Mrs. Dawn Kelsey, City Attorney Ms. Holli Blanford, Public Relations Director Ms. Donna Madden, Executive Assistant Ms. Jessa Brandon, City Clerk Mr. Josh Dixon, Fire Chief Ms. Megan McElfresh, Human Resources Director Mr. Sam Lingerfelt, Safety & Training Coordinator Ms. Chelsea Mills, Finance Director Mr. Thomas Kenney, Parks & Recreation Director Ms. Breasha Pruitt, Project Coordinator Ms. Jeannie Quattrocchi, Project Coordinator Mr. Robert “Bob” Shoultz, Deputy Police Chief Mr. Wesley Gower, IT Programmer Analyst Mr. Gabriel Barker, IT System Administrator Mr. Andrew Rush, Police Officer Mr. James Elliott, Police Officer Mr. Charles Johnson, Henderson Human Rights Commission, Executive Director Mr. Bart Boles, HWU General Manager Mr. Chris Pinson, HWU Utility Systems Operator I Mr. Brian Shelton, HWU Utility Systems Operator III Mr. Dwight Williams Mr. Vince Tweddell, Publisher/Editor, the Hendersonian ________________________ PROCLAMATION: “City Government Month” MAYOR STATON presented DYLAN WARD, City Manager, a proclamation naming October 2025 City Government Month within the City of Henderson, Kentucky. DYLAN WARD, City Manager, accepted the proclamation, giving credit to the hard- working team of individuals who collectively build the staff at The City of Henderson. ________________________ PRESENTATION: “New Employee Recognition” ROBERT “BOB” SHOULTZ, Deputy Police Chief, introduced ANDREW “ANDY” RUSH, Police Officer. BART BOLES, HWU General Manager, introduced CHRIS PINSON, HWU Utility System Worker I, and BRIAN SHELTON, HWU Utility System Worker III.  199 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on October 14, 2025 The BOARD OF COMMISSIONERS welcomed our new team members for employment with the City of Henderson. ________________________ MAYOR STATON explained that the Municipal Order authorizing the submittal of a Community Champions Playground Grant, and the purchase and installation of playground equipment at Kimmel Park has been pulled from the agenda to be reconsidered by staff, until further notice, and will return before the commission at a later date, if necessary. ________________________ APPROVAL OF CONSENT AGENDA: MAYOR STATON asked the City Clerk to read the Consent Agenda. Minutes: September 23, 2025, Regular Meeting September 29, 2025, Special Called Meeting Resolutions and Municipal Orders: Res. 96-25: Resolution Accepting Human Resources Report Dated October 14, 2025, And Approving All Actions Contained Within MOTION by Commissioner Thomas, seconded by Commissioner Hargis, to approve the items on the Consent Agenda as presented. The vote was called. On roll call, the vote stood: Commissioner Whitt ------ Aye: Commissioner Thomas --- Aye: Commissioner Hargis ----- Aye: Commissioner Pruitt ------ Aye: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the consent agenda items approved. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: October 14, 2025 Jessa Brandon, City Clerk________________________ ORDINANCE NO. 30-25: SECOND READ ORDINANCE ACCEPTING PUBLIC IMPROVEMENTS ORDINANCE ACCEPTING PUBLIC UTILITY IMPROVEMENT (STORMWATER AND SANITARY SEWER IMPROVEMENT) FOR RIVERVIEW PLACE THE CITY OF HENDERSON MOTION by Commissioner Pruitt, seconded by Commissioner Hargis, that the ordinance be adopted. The vote was called. On roll call, the vote stood: Commissioner Whitt ------ Aye: Commissioner Thomas --- Aye: Commissioner Hargis ----- Aye: Commissioner Pruitt ------ Aye: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the ordinance adopted, affixed his signature and the date thereto and ordered that the same be recorded. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: October 14, 2025 Jessa Brandon, City Clerk________________________ 200 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on October 14, 2025 ORDINANCE NO. 31-25: FIRST READ ORDINANCE AMENDING APPENDIX A-ZONING - ARTICLE ORDINANCE AMENDING ARTICLE II, DEFINITIONS SECTION 2.01 DEFINITIONS, ARTICLE XIII, R-3 MEDIUM TO HIGH DENSITY RESIDENTIAL DISTRICT, SECTION 13.03 CONDITIONAL USES, ARTICLE XV – PUD, PLANNED UNIT DEVELOPMENT DISTRICT, SECTION 15.02 – PERMITTED USES, ARTICLE XVI – R- MH, MANUFACTURED HOME DISTRICT, SECTION 16.02 PERMITTED USES, ARTICLE XXXI – AUDUBON RESIDENTIAL DISTRICT, SECTION 31.03 PERMITTED USES; ARTICLE XXXV – R-SMH RESIDENTIAL SUBDIVIDED MANUFACTURED HOME DISTRICT, SECTION 35.02 PERMITTED USES OF APPENDIX A – ZONING OF THE CODE OF ORDINANCES OF THE CITY OF HENDERSON MOTION by Commissioner Thomas, seconded by Commissioner Whitt, that the ordinance be adopted. DAWN KELSEY, City Attorney, reported that this was discussed at a prior meeting before being sent to the Planning Commission for their recommendation. The Planning Commission recommended the zoning text amendments unanimously. COMMISSIONER PRUITT commented that the addition of Tiny Home will offer a more available housing solution to the citizens of Henderson. The vote was called. On roll call, the vote stood: Commissioner Whitt ------ Aye: Commissioner Thomas --- Aye: Commissioner Hargis ----- Aye: Commissioner Pruitt ------ Aye: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the ordinance adopted, affixed his signature and the date thereto and ordered that the same be recorded. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: October 14, 2025 Jessa Brandon, City Clerk________________________ ORDINANCE NO. 32-25: FIRST READ AN ORDINANCE OF THE CITY OF HENDERSON, KENTUCKY AMENDING THE DEFINITION OF “PROJECT” IN ORDINANCE NO. 46-24 OF THE CITY DATED OCTOBER 1, 2024, TO PERMIT THE PROCEEDS OF THE CITY’S GENERAL OBLIGATION BONDS, SERIES 2024A TO BE SPENT FOR COSTS OF AN ADDITIONAL PUBLIC PROJECT MOTION by Commissioner Pruitt, seconded by Commissioner Whitt, that the ordinance be adopted. The vote was called. On roll call, the vote stood: Commissioner Whitt ------ Aye: Commissioner Thomas --- Aye: Commissioner Hargis ----- Aye: Commissioner Pruitt ------ Aye: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the ordinance adopted, affixed his signature and the date thereto and ordered that the same be recorded. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: October 14, 2025 Jessa Brandon, City Clerk________________________  201 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on October 14, 2025 MUNICIPAL ORDER NO. 68-25: MUNICIPAL ORDER AUTHORIZING PAYMENT OF $52,400 TO MIRACLE OF KENTUCKY AND TENNESSEE FOR NEW PLAYGROUND SURFACING AT EAST END PARK (THE SOURCEWELL CONTRACT #010521-LTS), FUNDED IN PART BY A $35,000 2025 CRUMB RUBBER/TIRE-DERIVED PRODUCTS GRANT, WITH AN APPROVED CITY MATCH OF $15,500 WITH THE REMAINING PORTION OF $1,900 TO BE COVERED BY THE CITY MOTION by Commissioner Whitt, seconded by Commissioner Thomas, to authorize the payment of $52,400.00 to Miracle of Kentucky and Tennessee for new playground surfacing at East End Park (via Sourcewell contract #010521-LTS), funded in part by a $35,000.00 2025 Crumb Rubber/Tire-Derived Products Grant, with an approved City Match of $15,500.00 with the remaining portion of $1,900.00 to be covered by the City. The vote was called. On roll call, the vote stood: Commissioner Whitt ------ Aye: Commissioner Thomas --- Aye: Commissioner Hargis ----- Aye: Commissioner Pruitt ------ Aye: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the municipal order adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: October 14, 2025 Jessa Brandon, City Clerk________________________ MUNICIPAL ORDER NO. 69-25: MUNICIPAL ORDER APPROVING PURCHASE OF A JOHN DEERE 325G COMPACT TRACK LOADER WITH ATTACHMENTS FROM HUTSON, INC. CLARKSVILLE, TENNESSEE THROUGH SOURCEWELL CONTRACT #011723 JDC, IN THE AMOUNT OF $90,290.00 MOTION by Commissioner Pruitt, seconded by Commissioner Hargis, to approve the purchase of a John Deere 325G Compact Track Loader with attachments from Hutson, Inc., of Clarksville, Tennessee through Sourcewell Contract #011723-JDC, in the amount of $90,290.00 The vote was called. On roll call, the vote stood: Commissioner Whitt ------ Aye: Commissioner Thomas --- Aye: Commissioner Hargis ----- Aye: Commissioner Pruitt ------ Aye: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the municipal order adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: October 14, 2025 Jessa Brandon, City Clerk________________________ MUNICIPAL ORDER NO. 70-25: MUNICIPAL ORDER AUTHORIZING AWARDING BID TO ELECTRICOM, LLC, FOR THE INSTALLATION OF GAS MAIN FOR THE BENTLEY POINT PHASE II EXPANSION, FROM PAOLI, INDIANA, IN THE AMOUNT OF $29,609.64 MOTION by Commissioner Thomas, seconded by Commissioner Hargis, to award the bid to Electricom, LLC, for the installation of a gas main for the Bentley Point Phase II expansion, from Paoli, Indiana, in the amount of $29,609.64. 202 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on October 14, 2025 The vote was called. On roll call, the vote stood: Commissioner Whitt ------ Aye: Commissioner Thomas --- Aye: Commissioner Hargis ----- Aye: Commissioner Pruitt ------ Aye: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the municipal order adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: October 14, 2025 Jessa Brandon, City Clerk________________________ MUNICIPAL ORDER NO. 71-25: MUNICIPAL ORDER AWARDING PURCHASE OF CEMETERY BURIALS AND RELATED CEMETERY SERVICES FOR THE PARKS RECREATION AND CEMETERIES DEPARTMENT TO O’NAN SERVICES OF HENDERSON, KENTUCKY AND AUTHORIZING MAYOR TO EXECUTE THE AGREEMENT FOR SERVICES MOTION by Commissioner Pruitt, seconded by Commissioner Thomas, to award the bid for purchase of cemetery burials and related cemetery services for the Parks and Recreation and Cemeteries Department to O’Nan Services of Henderson, Kentucky, and to authorize the mayor to execute the agreement for services. The vote was called. On roll call, the vote stood: Commissioner Whitt ------ Aye: Commissioner Thomas --- Aye: Commissioner Hargis ----- Aye: Commissioner Pruitt ------ Aye: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the municipal order adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: October 14, 2025 Jessa Brandon, City Clerk________________________ CITY MANAGER REPORT: “Parks Budget Update” DYLAN WARD, City Manager, reported that as the current Director for Parks and Recreation was not present during the creation of the 2025-2026 Fiscal Year Budget, he has been analyzing the budget, and would like to reallocate funds to accommodate expenses in conjunction with the introduction of new programming, employee training, and vehicles that he believes necessary to enhance the department’s performance. He continued to explain that approximately $38,000.00 is being proposed within the already budgeted amount to be reallocated; however, if items were to exceed the budgeted amounts, those will seek commission approval as necessary, and be included in the midyear budget review process. ________________________ CITY MANAGER REPORT: “Regional Transit Feasibility Study Update” DYLAN WARD, City Manager, reported that regarding discussions in a prior meeting relating to the City’s participation in a feasibility study to create a Regional Transit Authority, which would hire a consultant to evaluate the feasibility of creating a Regional Transit Authority to connect Northern Kentucky and Southern Indiana. He continued that the City had participated in the evaluation of proposals and in interviews, and a proposal has been selected, for which the cost will be divided amongst participating cities and counties, with the City’s amount being $4,000.00. He explained that though the $4,000.00 has not been budgeted for specifically, the amount can be covered by other operating expenses. He asked for indication of interest from the  203 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on October 14, 2025 Board of Commissioners to allocate $4,000.00 within the City’s Budget to utilize for this purpose. THE BOARD OF COMMISSIONERS gave its indication of interest for $4,000.00 within the City of Henderson’s Budget to be reserved for the purpose of hiring a consultant to perform a feasibility study relating to the creation of a Regional Transit Authority. ________________________ CITY MANAGER REPORT: “Kentucky Recreation and Parks Society (KRPS) Award” DYLAN WARD, City Manager, congratulated Jeannie Quattrocchi, Jenna Basham, Mark Simmons, Thomas Kenney, and other parks staff on their team effort in earning the Kentucky Recreation and Parks Society Outstanding Facility Award, Class 1 Recipient for 2025, for the Sports Complex. ________________________ CITY MANAGER REPORT: “G.R.A.N.T. Application Update” DYLAN WARD, City Manager, congratulated Jeannie Quattrocchi, Project Coordinator, who had secured funding via the Government Resources Accelerating Needed Transformation (G.R.A.N.T.) program to assist with paying the local match for other grants for projects including: Dr. Anthony Brooks Park, the Airport Expansion, and now, also to cover the matching funds for the Land and Water Grant for improvements to the Sports Complex. He continued by crediting Jeannie Quattrocchi with saving the City approximately $600,000.00 in funding by securing these funds via the G.R.A.N.T. Program. ________________________ CITY MANAGER REPORT: “GFOA Award” DYLAN WARD, City Manager, congratulated Chelsea Mills, Finance Director, for receiving the most recent budget award via the Government Finance Officers Association (GFOA). CHELSEAM MILLS, Finance Manager, explained that the City submits for 3 GFOA Awards annually, including the Budget Award, the Annual Financial Report Award, and the Popular Annual Financial Reporting Award. She elaborated that for approximately 7 years, the City has been awarded all 3, making it a triple crown. She said that, awaiting one more report, the City is on track to be a triple crown winner again this year. ________________________ CITY MANAGER REPORT: “November Meetings” DYLAN WARD, City Manager, reported as the first regularly scheduled meeting in November would fall on Veteran’s Day, which is a City Holiday, and the second regularly scheduled meeting would fall on the Tuesday before Thanksgiving, the City will most likely cancel those meetings, and hold a single Special Called Meeting on Tuesday, November 18th, 2025 at 3:00p.m. MAYOR STATON reported that there typically is only one meeting held in November, due to the holidays. THE BOARD OF COMMISSIONERS agreed to this recommendation. ________________________ COMMISSIONER WHITT reported that he’d recently had cause to reach out to the Henderson Water Utility, and was very impressed by their response time. He took the opportunity to give praise to all of the City Departments, as he’d been frequently made aware of their fast response time and the meticulousness of their response. 204 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on October 14, 2025 COMMISSIONER THOMAS and MAYOR STATON echoed that sentiment, and the mayor shared a personal story, showcasing the customer service of our utility companies, particularly Henderson Water Utility. ________________________ MEETING ADJOURN: MOTION by Commissioner Thomas, seconded by Commissioner Pruitt, to adjourn the meeting. The vote was called. On roll call, the vote stood: Commissioner Whitt ------ Aye: Commissioner Thomas --- Aye: Commissioner Hargis ----- Aye: Commissioner Pruitt ------ Aye: Mayor Staton ----- Aye: WITHOUT OBJECTION, Mayor Staton declared the Meeting adjourned at approximately 3:30 p.m. ___________________________ Bradley S. Staton, Mayor ATTEST: October 28, 2025 ______________________ Jessa Brandon, City Clerk