CDBG Program Advisory Committee

CDBG PROGRAM ADVISORY COMMITTEE MINUTES December 17, 2014 I. CALL TO ORDER Chairman Meese called the Community Development Block Grant Program Advisory Committee meeting to order at 9:05 a.m., in the Neighborhood Services Division Department, Highland Hills Conference Room, 240 Water Street, Henderson, Nevada. II. CONFIRMATION OF POSTING AND ROLL CALL Stacy Youngblood, Housing Specialist II, confirmed the meeting had been posted in accordance with the Open Meeting Law by posting the agenda three working days prior to the meeting at City Hall, Paseo Verde Library, Whitney Ranch Recreational Center, and Fire Station No. 86. Present: Chairman Bella Meese David Beason Manny Gomez Mary Marriott Erin McMullen (Via Teleconference at 9:40 a.m.) Gary Thompson Excused: Tim Mullin Staff: Mike Husted, Grants Program Coordinator Stacy Maneilly, Federal Programs Specialist April Parra, Council and Commission Services Reporter Nancy Savage, Assistant City Attorney III Stacy Youngblood, Housing Specialist II CDBG Program Advisory Committee Page 2 December 17, 2014 – Minutes III. PUBLIC COMMENT There were no comments presented by the public. IV. ACCEPTANCE OF AGENDA (Motion) Mr. Gomez introduced a motion to accept the agenda as submitted. The vote favoring approval was unanimous. Chairman Meese declared the motion carried. V. NEW BUSINESS 1 INTRODUCTIONS OF COMMITTEE MEMBERS Each member of the program advisory committee will introduce themselves for public record. The Members of the CDBG Program Advisory Committee introduced themselves. 2 ELECTIONS OF CHAIR AND VICE-CHAIR The program advisory committee will elect the new committee chair and vice chair for the 2015-2016 Community Development Block Grant program year. (Motion) Chairman Meese introduced a motion to elect Mary Marriott as Chairman. The vote favoring approval was unanimous. Chairman Meese declared the motion carried. (Motion) Ms. Marriott introduced a motion to elect Gary Thompson as Vice Chairman. The vote favoring approval was unanimous. Chairman Meese declared the motion carried. Note: Chairman Marriott presided over the remainder of the meeting. 3 APPROAL OF MINUTES FROM JANUARY 15 , 2014 AND JANUARY 22, 2014 Program advisory board will review the Minutes from the last meeting. Ms. Meese noted that her name was misspelled in the January 22, 2014, minutes. (Motion) Mr. Beason introduced a motion to approve the January 15, 2014, and January 22, 2014, minutes as amended. The vote favoring approval was unanimous. Chairman Marriott declared the motion carried. CDBG Program Advisory Committee Page 3 December 17, 2014 – Minutes 4 REVIEW AND DISCUSS THE 2015-2016 BYLAWS The program advisory board will review the new board and committee bylaws. (Motion) Ms. Meese introduced a motion to adopt the 2015-2016 bylaws as presented. The vote favoring approval was unanimous. Chairman Marriott declared the motion carried. 5 PRESENTATION ON CITY OF HENDERSON’S CHARITABLE CONTRIBUTIONS Committee members will receive information on the city’s employee charitable contributions. Stacey Youngblood, Housing Specialist II, presented a brief summary of the proposed item and reviewed the charitable contributions that were made by City of Henderson employees. No action was taken on this item. 6 REPORT ON THE 2015-2019 FIVE YEAR CONSOLIDATED PLAN Committee members will receive information on the 2015-2019 five-year consolidated plan. Staff will inform the committee members on the outcome of the consolidated annual performance and evaluation report (CAPER) for program year 2013-2014. Ms. Youngblood gave a presentation on the proposed item and copies of the community survey were distributed and reviewed. She noted that approximately 200 surveys have been returned and additional information will be available at the January meeting. Ms. Youngblood said the Five-Year Consolidated Plan will be turned into the Department of Housing and Urban Development in May and will be presented to the City Council as well. Committee members were invited to submit any input or suggestions they may have. No action was taken on this item. CDBG Program Advisory Committee Page 4 December 17, 2014 – Minutes 7 REVIEW 2013-2014 CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT (CAPER) Staff will inform the committee members on the outcome of the consolidated annual performance and evaluation report (CAPER) for program year 2013-2014. Ms. Youngblood reviewed the Consolidated Annual Performance and Evaluation Report (CAPER). There were no questions from the Committee and no action was taken. 8 APPROVAL OF REVISE FUNDING REQUEST FOR 2014-2015 For Possible Action. RECOMMENDATION: Approval Members of the program advisory committee will review the revisions made to the 2014-2015 Community Development Block Grant program year. Ms. Youngblood gave a brief summary of the item and stated staff recommends approval. (Motion) Mr. Gomez introduced a motion to approve the revisions made to the 2014-2015 Community Development Block Grant program year as presented. The vote favoring approval was unanimous. Chairman Marriott declared the motion carried. 9 REPORT ON CURRENT COMMUNITY DEVELOPMENT BLOCK GRANT PROJECTS AND ACTIVITIES Staff will inform the program advisory committee on the status of the current community development block grant (CDBG) programs and activities. Ms. Youngblood gave a brief summary of current CDBG projects and activities. Responding to a question by Mr. Gomez regarding how goals are measured, Ms. Youngblood responded that goals are measured based on the number of Henderson residents served. A discussion ensued regarding how Safe House serves their Henderson clients as well as how Safe House and Shade Tree work together. No action was taken on this item. CDBG Program Advisory Committee Page 5 December 17, 2014 – Minutes 10 REVIEW THE SCORING CRITERIA FOR APPLICATIONS For Possible Action. RECOMMENDATION: Adopt The program advisory committee will review the updated scoring criteria form. Ms. Youngblood gave a brief summary of the scoring criteria and noted that the purpose of the update was to streamline the scoring process. (Motion) Mr. Gomez introduced a motion to adopt the updated scoring criteria form as presented. The vote favoring approval was unanimous. Chairman Marriott declared the motion carried. 11 REVIEW AND DISCUSS APPLICATIONS The program advisory committee will review and discuss the Community Block Development Grant (CDBG) applications for the 2015-2016 program year. Ms. Youngblood noted that they have received 28 applications with eight being from first-time applicants. The majority of the Committee members had not reviewed all of the applications. Chairman Marriott said she will review all the financial and develop a report that will be sent to all the Committee members. Ms. Youngblood distributed a draft schedule and noted that the presentations have been divided into two days. VI. CHAIRMAN/MEMBER COMMENTS: Mr. Gomez noted that the Salvation Army did not submit an application this year. VII. SET NEXT MEETING The next meeting was set for January 6, 2015, at 9:00 a.m. CDBG Program Advisory Committee Page 6 December 17, 2014 – Minutes VIII. PUBLIC COMMENT Coren Farris Warren, St. Rose Dominican – Helping Hands, commented that they only serve Henderson residents. Ms. Youngblood said she will review the information and will bring it back before the Committee for their review. IX. ADJOURNMENT There being no further business before the Committee, Chairman Marriott adjourned the meeting at 9:56 a.m. Respectfully submitted, __________________________ April Parra, Council and Commission Services Reporter