City Council Regular

CITY OF HENDERSON CITY COUNCIL MINUTES REGULAR MEETING April 16, 2013 I. CALL TO ORDER Mayor Hafen called the Regular Meeting to order at 7:05 p.m., in the City Council Chambers, City Hall, 240 Water Street, Henderson, Nevada 89015. Mayor Hafen announced that all meetings are video recorded and streamed live to the Web. II. CONFIRMATION OF POSTING AND ROLL CALL The City Clerk confirmed the Regular Meeting had been noticed in compliance with the Open Meeting Law by posting the Agenda three working days prior to the meeting at City Hall, the Multigenerational Center, the Whitney Ranch Recreation Center, and Fire Station No. 86, and by mailing a copy of the Agenda to everyone appearing thereon on the Agenda Master Mailing List. Present: Andy Hafen, Mayor Sam Bateman, Councilman Debra March, Councilwoman John F. Marz, Councilman Gerri Schroder, Councilwoman Absent: None Officers: Jacob Snow, City Manager Josh Reid, City Attorney Sabrina Mercadante, City Clerk Absent: None Staff: Robert Murnane, Public Works Director Tracy Foutz, Acting Director of Community Development and Services Richard Derrick, Finance Director Jonathon Nunes, Council and Commission Services Coordinator Tedie Jackson, Minutes Clerk Henderson City Council Regular Meeting Page 2 of 12 April 16, 2013 – Minutes III. INVOCATION AND PLEDGE OF ALLEGIANCE The Invocation was given by Father Pat Render, St. Thomas More Catholic Church, and was followed by the Pledge of Allegiance. IV. ACCEPTANCE OF AGENDA (Motion) Councilwoman Gerri Schroder moved to accept the agenda as presented. The roll call vote favoring passage was: Those voting aye: Sam Bateman, Andy Hafen, Debra March, John F. Marz, and Gerri Schroder. Those voting nay: None. Those absent: None. Those abstaining: None. Mayor Hafen declared the motion carried. V. CITY MANAGER'S REPORT Jacob Snow, City Manager, reported that United States Senator Harry Reid sent the City of Henderson a Certificate of Commendation to honor and commemorate the 60th Anniversary celebrating heritage, community, and excellence since 1953. VI. CONSENT AGENDA CA-1 CASH REQUIREMENTS REGISTER FEBRUARY 22, 2013, THROUGH MARCH 31, 2013 FINANCE DEPARTMENT Cash requirements for the period of February 22, 2013, through March 31, 2013, in the amount of $17,194,721.21. (Motion) Councilwoman March moved to approve the Cash Requirements Register for the period of February 22, 2013, through March 31, 2013, in the amount of $17,194,721.21. The roll call vote favoring passage was: Those voting aye: Sam Bateman, Andy Hafen, Debra March, John F. Marz, and Gerri Schroder. Those voting nay: None. Those absent: None. Those abstaining: None. Mayor Hafen declared the motion carried. Henderson City Council Regular Meeting Page 3 of 12 April 16, 2013 – Minutes CA-2 SERVICE AGREEMENT NETWORK INTEGRATION TRANSMISSION SERVICE AND TRANSMISSION REDUCTION PLAN DEPARTMENT OF UTILITY SERVICES Renewal of the Service Agreement for Network Integration Transmission Service and the Transmission Reduction Plan between the City of Henderson, NV Energy, and the Colorado River Commission, to enable the Colorado River Commission to continue to provide electric service to the City for a ten-year period. (Motion) Councilwoman March moved to approve renewal of the Service Agreement for Network Integration Transmission Service and the Transmission Reduction Plan between the City of Henderson, NV Energy, and the Colorado River Commission, to enable the Colorado River Commission to continue to provide electric service to the City for a ten-year period. The roll call vote favoring passage was: Those voting aye: Sam Bateman, Andy Hafen, Debra March, John F. Marz, and Gerri Schroder. Those voting nay: None. Those absent: None. Those abstaining: None. Mayor Hafen declared the motion carried. CA-3 PROFESSIONAL ENGINEERING SERVICES AGREEMENT CDBG PITTMAN SIDEWALK AND STREET LIGHT IMPROVEMENTS PROJECT ADVANTAGE CIVIL DESIGN GROUP, LLP CMTS NO. 131-13-ST-164-001 PUBLIC WORKS DEPARTMENT Professional Engineering Services Agreement between the City of Henderson and Advantage Civil Design Group, LLP, for the engineering design of the Community Development Block Grant (CDBG) Pittman Sidewalk and Street Light Improvements Project, in the amount of $71,982.00. (Motion) Councilwoman March moved to approve the Professional Engineering Services Agreement between the City of Henderson and Advantage Civil Design Group, LLP, for the engineering design of the Community Development Block Grant (CDBG) Pittman Sidewalk and Street Light Improvements Project, in the amount of $71,982.00. Henderson City Council Regular Meeting Page 4 of 12 April 16, 2013 – Minutes The roll call vote favoring passage was: Those voting aye: Sam Bateman, Andy Hafen, Debra March, John F. Marz, and Gerri Schroder. Those voting nay: None. Those absent: None. Those abstaining: None. Mayor Hafen declared the motion carried. CA-4 COOPERATIVE AGREEMENT NEVADA DEPARTMENT OF TRANSPORTATION BOULDER HIGHWAY TRAIL ENHANCEMENT PROJECT CMTS NO. 131-13-ST-211-001 PUBLIC WORKS DEPARTMENT Cooperative Agreement between the City of Henderson and the Nevada Department of Transportation (NDOT) for the design and construction of a shared-use path and landscaping improvements on Boulder Highway from Wagonwheel Drive to Racetrack Road, authorize the City Manager to execute the agreement for the City, and authorize budget augmentation in the amount of $640,000.00. (Motion) Councilwoman March moved to approve the Cooperative Agreement between the City of Henderson and the Nevada Department of Transportation (NDOT) for the design and construction of a shared-use path and landscaping improvements on Boulder Highway from Wagonwheel Drive to Racetrack Road, authorize the City Manager to execute the agreement for the City, and authorize budget augmentation in the amount of $640,000.00. The roll call vote favoring passage was: Those voting aye: Sam Bateman, Andy Hafen, Debra March, John F. Marz, and Gerri Schroder. Those voting nay: None. Those absent: None. Those abstaining: None. Mayor Hafen declared the motion carried. CA-5 AMENDMENT NO. 1 TO COOPERATIVE AGREEMENT NEVADA DEPARTMENT OF TRANSPORTATION PECOS ROAD ITS PROJECT CMTS NO. 131-13-ST-208-001 PUBLIC WORKS DEPARTMENT Amendment No. 1 to the Cooperative Agreement between the City of Henderson and the Nevada Department of Transportation (NDOT) for the design and installation of a subterranean fiber optic interconnect system along Pecos Road from I-215 to Sunset Road, authorize the City Manager to execute the amendment for the City, and authorize budget augmentation in the amount of $3,033,180.00. Henderson City Council Regular Meeting Page 5 of 12 April 16, 2013 – Minutes (Motion) Councilwoman March moved to approve Amendment No. 1 to the Cooperative Agreement between the City of Henderson and the Nevada Department of Transportation (NDOT) for the design and installation of a subterranean fiber optic interconnect system along Pecos Road from I-215 to Sunset Road, authorize the City Manager to execute the amendment for the City, and authorize budget augmentation in the amount of $3,033,180.00. The roll call vote favoring passage was: Those voting aye: Sam Bateman, Andy Hafen, Debra March, John F. Marz, and Gerri Schroder. Those voting nay: None. Those absent: None. Those abstaining: None. Mayor Hafen declared the motion carried. CA-6 AMENDMENT NO. 1 TO COOPERATIVE AGREEMENT NEVADA DEPARTMENT OF TRANSPORTATION ST. ROSE PARKWAY INTERSECTION IMPROVEMENTS PROJECT CMTS NO. 131-13-TC-079-001 PUBLIC WORKS DEPARTMENT Amendment No. 1 to the Cooperative Agreement between the City of Henderson and the Nevada Department of Transportation (NDOT) for the design and construction of intersection improvements at St. Rose Parkway and Maryland Parkway, and St. Rose Parkway and Bermuda Road, authorize the City Manager to execute the amendment for the City, and authorize budget augmentation in the amount of $1,128,500.00. (Motion) Councilwoman March moved to approve Amendment No. 1 to the Cooperative Agreement between the City of Henderson and the Nevada Department of Transportation (NDOT) for the design and construction of intersection improvements at St. Rose Parkway and Maryland Parkway, and St. Rose Parkway and Bermuda Road, authorize the City Manager to execute the amendment for the City, and authorize budget augmentation in the amount of $1,128,500.00. The roll call vote favoring passage was: Those voting aye: Sam Bateman, Andy Hafen, Debra March, John F. Marz, and Gerri Schroder. Those voting nay: None. Those absent: None. Those abstaining: None. Mayor Hafen declared the motion carried. Henderson City Council Regular Meeting Page 6 of 12 April 16, 2013 – Minutes CA-7 FOURTH AMENDMENT UNION VILLAGE LAND PURCHASE AND SALE AGREEMENT CITY ATTORNEY'S OFFICE / CITY MANAGER'S OFFICE Fourth Amendment to the Union Village Land Purchase and Sale Agreement, approved by the Henderson City Council on June 14, 2011, extending the closing date of escrow from April 16, 2013, to July 16, 2013, by three monthly extensions with deposits to escrow of $115,690.33 for each monthly extension. (Motion) Councilwoman March moved to approve the Fourth Amendment to the Union Village Land Purchase and Sale Agreement, approved by the Henderson City Council on June 14, 2011, extending the closing date of escrow by three months to a date no later than July 15, 2013, and providing for reimbursement to the City by the Developer for purchase of the Stufflebeam right of way if the City’s purchase of the right of way occurs prior to the Union Village close of escrow. The roll call vote favoring passage was: Those voting aye: Sam Bateman, Andy Hafen, Debra March, John F. Marz, and Gerri Schroder. Those voting nay: None. Those absent: None. Those abstaining: None. Mayor Hafen declared the motion carried. CA-8 AWARD OF CONTRACT 2013 STREETLIGHT KNOCKDOWN AND REPLACEMENT PROGRAM CMTS NO. 131-13-SL-025-001 PUBLIC WORKS DEPARTMENT Award Contract No. 131-13-SL-025-001, 2013 Streetlight Knockdown and Replacement Program, to Mc4 Construction in the amount of $277,045.00. (Motion) Councilwoman March moved to award Contract No. 131-13-SL-025-001, 2013 Streetlight Knockdown and Replacement Program, to Mc4 Construction in the amount of $277,045.00. The roll call vote favoring passage was: Those voting aye: Sam Bateman, Andy Hafen, Debra March, John F. Marz, and Gerri Schroder. Those voting nay: None. Those absent: None. Those abstaining: None. Mayor Hafen declared the motion carried. Henderson City Council Regular Meeting Page 7 of 12 April 16, 2013 – Minutes CA-9 CHANGE ORDER NO. 6 HORIZON CREST PARK (FKA MISSION VIEW PARK) B&H CONSTRUCTION, INC. CMTS NO. 131-12-PR-038-001 PUBLIC WORKS DEPARTMENT Change Order No. 6 for Horizon Crest Park (formerly Mission View Park), between the City of Henderson and B&H Construction, for general conditions increase resulting from design changes due to SNWA permit requirements and the addition of handicap ramp safety railing to meet ADA requirements, in the amount of $173,916.48. (Motion) Councilwoman March moved to approve Change Order No. 6 for Horizon Crest Park (formerly Mission View Park), between the City of Henderson and B&H Construction, for general conditions increase resulting from design changes due to SNWA permit requirements and the addition of handicap ramp safety railing to meet ADA requirements, in the amount of $173,916.48. The roll call vote favoring passage was: Those voting aye: Sam Bateman, Andy Hafen, Debra March, John F. Marz, and Gerri Schroder. Those voting nay: None. Those absent: None. Those abstaining: None. Mayor Hafen declared the motion carried. CA-10 INCREASE BUDGET AUTHORITY ASSET FORFEITURE FUNDS POLICE DEPARTMENT Request to increase budget authority for asset forfeitures in Fiscal Year 2013 by $220,000.00, due to additional asset forfeiture funds received through federal and local investigations resulting in the seizure of property and funds. (Motion) Councilwoman March moved to approve the request to increase budget authority for asset forfeitures in Fiscal Year 2013 by $220,000.00, due to additional asset forfeiture funds received through federal and local investigations resulting in the seizure of property and funds. The roll call vote favoring passage was: Those voting aye: Sam Bateman, Andy Hafen, Debra March, John F. Marz, and Gerri Schroder. Those voting nay: None. Those absent: None. Those abstaining: None. Mayor Hafen declared the motion carried. Henderson City Council Regular Meeting Page 8 of 12 April 16, 2013 – Minutes VII. PUBLIC HEARINGS PH-11 PUBLIC HEARING CITY OF HENDERSON'S ONE-YEAR ACTION PLAN 2013-2014 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) NEIGHBORHOOD SERVICES Receive comments and take action on the City of Henderson’s One-Year Action Plan 2013-2014, including recommendations of the Community Development Block Grant (CDBG) Program Advisory Committee for utilization of CDBG and HOME Investment Partnership (HOME) funds, submit to the U.S. Department of Housing and Urban Development (HUD), and authorize the City Manager to sign the related Agreements. Councilwoman Schroder abstained from voting on this item because she has a family member who will benefit from this agenda item. Mayor opened the public hearing at 7:10 p.m., asking if there was anyone present wishing to speak for or against this item. Erin McMullen, 2958 Formia Drive, Chairman of the Community Development Block Grant (CDBG) Program Advisory Committee, stated that this committee reviews applications and makes recommendations for allocation of the federal community development block grant funds. Ms. McMullen noted that the US Department of Housing and Urban Development has not yet announced the City’s CDBG allocation for the fiscal year beginning July 1, 2013, but City staff estimates it will be around $1 million. Ms. McMullen reported that the committee reviewed 29 applications and recommends the following funding amounts: Public Service Projects: $5,000.00, After School All Stars of Las Vegas; $4,000.00, The Blind Center of Nevada; $7,000.00, Boys and Girls Club of Henderson; $2,500.00, Boys Town Nevada; $3,000.00. Catholic Charities of Southern Nevada; $5,000.00, Club Christ Ministries; $5,000.00, Family and Child Treatment Center of Southern Nevada; $23,000.00, Giving Life Ministries; $20,000.00, HopeLink; $15,000.00, Living Grace Homes; $1,500.00, Nathan Adelson Hospice; $7,000.00, Nevada Partners, Inc.; $4,500.00, Foundation for Positively Kids; $35,000.00, S.A.F.E. House; $7,000.00, St. Rose Dominican Health Foundation; and $5,000.00 to Shade Tree. Henderson City Council Regular Meeting Page 9 of 12 April 16, 2013 – Minutes Public Facilities and Rehabilitation Improvements: $20,000.00, Rebuilding Together; $55,000.00, HopeLink; $11,900.00, Salvation Army Henderson Adult Daycare Center; $50,000.00, City of Henderson Parks and Recreation Department, Whitney Ranch Recreation Center; $50,000.00, City of Henderson Parks and Recreation Department, Valley View Recreation Center, $50,000.00, City of Henderson Parks and Recreation Department, Downtown Recreation Center; and $231,925.00 to City of Henderson Public Works for the Trailer Estates Improvements Phase four. The total for public facilities is $468,825.00. For administrative costs, we allocated $181,175.00 to housing services and support; and $200,000.00 to CDBG administration. Mayor Hafen thanked the committee members for their hard work. There being no one else wishing to speak, the public hearing was closed at 7:14 p.m. (Motion) Councilman Sam Bateman moved to approve the City of Henderson's One-Year Action Plan 2013-2014, including recommendations of the Community Development Block Grant Program Advisory Committee for utilization of CDBG and HOME funds, submit to the U.S. Department of Housing and Urban Development, and authorize the City Manager to sign the related Agreements. The roll call vote favoring passage was: Those voting aye: Sam Bateman, Andy Hafen, Debra March, and John F. Marz. Those voting nay: None. Those absent: None. Those abstaining: Gerri Schroder. Mayor Hafen declared the motion carried. VIII. PUBLIC COMMENT Gina Greisen, president of Nevada Voters for Animals; and Erika Greisen, 4004 Ridgewood Avenue, Las Vegas, stated that Onion, a dog involved in the fatality of a child last year, has been locked away in isolation at the Henderson Animal Control Facility since April 27, 2012. They understand there is an ongoing legal battle regarding ownership of Onion; however, they expressed concern that Onion is being treated inhumanely as he gets no exercise and no human contact. Gina Greisen submitted into the record a paper written by Crista L. Coppola entitled “Human interaction and cortisol: Can human contact reduce stress for shelter dogs?” Karen Kyger, 2037 Crown View, Executive Director of HopeLink, thanked the Council and members of the Community Development Block Grant Committee for their continuing support of the agency. She noted that HopeLink is proud to serve the citizens of Henderson. Henderson City Council Regular Meeting Page 10 of 12 April 16, 2013 – Minutes IX. NEW BUSINESS NB-12 ENHANCED ONLINE SERVICES RESEARCH SUMMARY CITIZENS ADVISORY COMMITTEE APPLICANT: COMMUNITY DEVELOPMENT / CITIZENS ADVISORY COMMITTEE Citizens Advisory Committee research summary recommending identified opportunities to improve or enhance online and mobile services provided by the City to the community. Tom Piechota, Chairman of the Citizens Advisory Committee, 2992 Via Del Amore, presented a summary of the Enhanced Online Services project. He noted that the committee worked in partnership with the Department of Information Technology, the Public Information Office, and Community Development and Services. He explained that the overall goal of this project was to determine how the City can use technology to further engage with citizens as well as be more efficient in City operations with online services. Via PowerPoint presentation, Mr. Piechota gave a project history and reviewed a three-step research and due diligence process. He stated that the committee recommends incorporating the following four concepts into ongoing redesign of the City website, KIVA replacement, and Contact Henderson Integration: Essential Services, Crowd Sourcing, Live Web-Chat, Electronic Plan Submittals, and creating an Online Land Development Map. Mr. Piechota also displayed website screenshots and other resources. Mayor Hafen thanked the committee members for their time and effort. Councilwoman March commended the CAC for the wonderful leadership they provide for the City and thanked the committee members for their hard work. Responding to a question by Councilman Bateman as to whether staff can brief the Council about implementing these ideas, Jacob Snow, City Manager, confirmed that staff will brief the Council on these recommendations. He noted that the Department of Information Technology is incorporating and working in conjunction with the recommendations of the committee. Councilman Marz stated that he was impressed with the plans check and submittal of plans portion of the recommendations. He believes that more plans will be submitted in the City within the next couple years, and it would be nice to get ahead of that curve to be efficient and responsive to developers. Henderson City Council Regular Meeting Page 11 of 12 April 16, 2013 – Minutes (Motion) Mayor Andy Hafen moved to accept the Citizens Advisory Committee research summary recommending identified opportunities to improve or enhance online and mobile services provided by the City to the community. The roll call vote favoring passage was: Those voting aye: Sam Bateman, Andy Hafen, Debra March, John F. Marz, and Gerri Schroder. Those voting nay: None. Those absent: None. Those abstaining: None. Mayor Hafen declared the motion carried. NB-13 APPOINTMENT CIVIL SERVICE BOARD DEPARTMENT OF HUMAN RESOURCES One appointment to the Civil Service Board to fill the vacancy left by James Seebock, with term to expire June 30, 2015. (Motion) Mayor Andy Hafen moved to appoint Robert Weidauer to the Civil Service Board with term to expire June 30, 2015. The roll call vote favoring passage was: Those voting aye: Sam Bateman, Andy Hafen, Debra March, John F. Marz, and Gerri Schroder. Those voting nay: None. Those absent: None. Those abstaining: None. Mayor Hafen declared the motion carried. NB-14 RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE RIGHTS OF ENTRY AND ACCEPT CERTAIN PERMITS CITY ATTORNEY'S OFFICE / SURVEY / RIGHT-OF-WAY Jacob Snow, City Manager, introduced and read this resolution by title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HENDERSON, NEVADA, AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE ALL DOCUMENTS NECESSARY TO 1) GRANT RIGHTS OF ENTRY, AND 2) ACCEPT CONSTRUCTION PERMITS, ENTRY PERMITS, AND TEMPORARY CONSTRUCTION EASEMENTS. Henderson City Council Regular Meeting Page 12 of 12 April 16, 2013 – Minutes (Motion) Mayor Andy Hafen moved to adopt Resolution No. 4081. The roll call vote favoring passage was: Those voting aye: Sam Bateman, Andy Hafen, Debra March, John F. Marz, and Gerri Schroder. Those voting nay: None. Those absent: None. Those abstaining: None. Mayor Hafen declared the motion carried. X. MAYOR\COUNCILMEMBER COMMENTS Councilwoman March noted that Local Government Day is Friday, April 19, 2013, in Carson City, Nevada. She also commented that Earth Day will be celebrated this weekend at UNLV. Councilwoman Schroder said Arbor Day is April 26, 2013, and 4th grade students from several schools will be participating in the ceremony. Councilwoman Schroder also noted that some elected officials and staff members will be meeting with the congressional delegation next week. XI. SET MEETING The Committee Meeting for May 7, 2013, was set for 6:45 p.m. XII. ADJOURNMENT There being no further business to come before the Council, Mayor Hafen, in concurrence with the Council, adjourned the Regular Meeting at 7:40 p.m. PASSED AND ADOPTED THIS 21ST DAY OF MAY, 2013. ______________________ Andy Hafen Mayor ATTEST: _______________________ Sabrina Mercadante, MMC City Clerk