Commemorative Beautification Commission

CITY OF HENDERSON COMMEMORATIVE BEAUTIFICATION COMMISSION AGENDA REGULAR MEETING Tuesday, October 11, 2016 Parks and Recreation Conference Room 6:00 PM 105 West Basic Road Meeting Inquiries: (702) 267-4027 Henderson, Nevada 89015 NOTICE Notice to persons with special needs: For those requiring special assistance or accommodation to attend or participate in this meeting, arrangements for a sign language interpreter or services necessary for effective communication for qualified persons with disabilities should be made as soon as possible, but no later than 72 hours before the scheduled event. Listening devices are available for persons with hearing impairments. Please contact Joanne Wershba at (702) 267-4027 or TTY: 7-1-1 at least 72 hours in advance to request a sign language interpreter. You may also submit your request by using Contact Henderson. The Chairman reserves the right to hear agenda items out of order, combine two or more agenda items for consideration, remove an item from the agenda, or delay discussion relating to an item on the agenda at any time. Individuals speaking on an item will be limited to three (3) minutes and spokespersons for a group will be limited to ten (10) minutes. Backup materials for agenda items can be found at the Parks and Recreation Department or on the City's website at: http://henderson.siretechnologies.com/sirepub/meetresults.aspx.To request backup materials, please contact Joanne Wershba at (702) 267-4027. I. CALL TO ORDER II. CONFIRMATION OF POSTING AND ROLL CALL III. PUBLIC COMMENT Items discussed under Public Comment cannot be acted upon at this meeting, but may be referred to a future agenda for consideration. Individuals speaking on an item will be limited to three (3) minutes and spokespersons for a group will be limited to ten (10) minutes, at the discretion of the Chairman. IV. ACCEPTANCE OF AGENDA (For Possible Action) Commemorative Beautification Commission Page 2 of 5 Tuesday, October 11, 2016 - Agenda V. UNFINISHED BUSINESS UB-1 PURCHASE STREET BANNERS PUBLIC WORKS, PARKS AND RECREATION For Possible Action. RECOMMENDATION: Approve The Commission members will vote on funds up to $5,000 to purchase street banners and hardware for the new fiscal year. UB-2 SHIRTS FOR COMMEMORATIVE BEAUTIFICATION COMMISSION (CBC) MEMBERS AND STAFF PUBLIC WORKS, PARKS AND RECREATION For Possible Action. RECOMMENDATION: Approve Members will vote on purchasing shirts with Commemorative Beautification Commission (CBC) logo for CBC Members and City Staff. VI. NEW BUSINESS NB-3 MINUTES, SEPTEMBER 13, 2016 For Possible Action. RECOMMENDATION: Adopt Adopt the minutes from the September 13, 2016, Regular Meeting. NB-4 ELECTION CHAIRPERSON PUBLIC WORKS, PARKS AND RECREATION For Possible Action. RECOMMENDATION: Elect Commission members will elect a Chairperson. Commemorative Beautification Commission Page 3 of 5 Tuesday, October 11, 2016 - Agenda NB-5 ELECTION VICE-CHAIRPERSON PUBLIC WORKS, PARKS AND RECREATION For Possible Action. RECOMMENDATION: Elect Commission members will elect a Vice-chairperson. NB-6 CORRECTIVE ACTION PRESENTATION, REVIEW, AND DISCUSSION OF RECOMMENDED AMENDMENTS TO THE COMMEMORATIVE BEAUTIFICATION COMMISSION'S BYLAWS PUBLIC WORKS, PARKS AND RECREATION For Possible Corrective Action. RECOMMENDATION: Refer to the next CBC meeting to be held in November. At the May 10, 2016, Commemorative Beautification Commission (CBC) meeting the attachments published for this item were inadvertently missing the even-numbered pages, subsequently requiring the presentation, review, and discussion of recommended amendments to the CBC's Bylaws to be reintroduced for a first review at this meeting and referred to the next CBC meeting, to be held in November for adoption. Proposed amendments include but are not limited to making bylaws consistent with Henderson Municipal Code chapter 2.50, giving the CBC more flexibility regarding when it can hold meetings, creating a process for meeting cancellations, addressing agendas and minutes, clarifying meeting procedures, and using defined terms consistently. NB-7 COMMEMORATIVE BEAUTIFICATION COMMISSION MEETING DATE CHANGE PUBLIC WORKS, PARKS AND RECREATION For Possible Action. RECOMMENDATION: Approve Reschedule the Commemorative Beautification Commission meeting of Tuesday, November 8, 2016, to Wednesday, November 9, 2016. Commemorative Beautification Commission Page 4 of 5 Tuesday, October 11, 2016 - Agenda NB-8 STAFF REPORTS PUBLIC WORKS, PARKS AND RECREATION Staff representative will provide information on the Commission Budget, Municipal Forestry Report, Clean-up Trailer Program, Banners and Flags, and Staff Announcements. NB-9 HOLIDAY DECORATING CONTEST AWARDS PUBLIC WORKS, PARKS AND RECREATION For Possible Action. RECOMMENDATION: Approve Vote on funds for the Holiday Decorating Contest awards not to exceed $600. NB-10 WINTERFEST PUBLIC WORKS, PARKS AND RECREATION For Possible Action. RECOMMENDATION: Approve Members will vote on funds for Winterfest not to exceed $1,500. NB-11 COMMUNITY PRIDE PUBLIC WORKS, PARKS AND RECREATION For Possible Action. RECOMMENDATION: Approve Commission members will discuss and approve Community Pride Award nominations. NB-12 VOLUNTEER HOURS PUBLIC WORKS, PARKS AND RECREATION Commission members will report the number of volunteer hours they completed. Commemorative Beautification Commission Page 5 of 5 Tuesday, October 11, 2016 - Agenda VII. CHAIRMAN\MEMBER COMMENTS The Chairman and Members may speak on any subject under this section of the agenda. Chairman and Members may comment on matters including, without limitation, future agenda items, upcoming meeting dates, and meeting procedures. Comments made cannot be acted upon or discussed at this meeting, but may be placed on a future agenda for consideration. VIII. SET NEXT MEETING IX. PUBLIC COMMENT Items discussed under Public Comment cannot be acted upon at this meeting, but may be referred to a future agenda for consideration. Individuals speaking on an item will be limited to three (3) minutes and spokespersons for a group will be limited to ten (10) minutes, at the discretion of the Chairman. X. ADJOURNMENT Posted by 9:00 a.m., October 4, 2016, at the following locations: Parks and Facilities Management, 105 W. Basic Road City Hall, 240 Water Street, 1st Floor Lobbies Multigenerational Center, 250 S. Green Valley Parkway Whitney Ranch Recreation Center, 1575 Galleria Drive Fire Station No. 86, 1996 E. Galleria Drive www.cityofhenderson.com https://notice.nv.gov