Commemorative Beautification Commission

CITY OF HENDERSON COMMEMORATIVE BEAUTIFICATION COMMISSION MEETING MINUTES December 5, 2016 I. CALL TO ORDER Chairman Andrew Turcaz called the Commemorative Beautification Commission to order at 5:08 p.m. at 105 W. Basic Road, in the Parks and Facilities Management Conference Room. II. CONFIRMATION OF POSTING AND ROLL CALL Joanne Wershba, Recording Secretary, confirmed the Commemorative Beautification Commission had been noticed in compliance with the Open Meeting Law by posting the Agenda three working days prior to the meeting at the Facilities Management Building, City Hall, the Multigenerational Center, the Whitney Ranch Recreation Center, Fire Station No. 86, the Nevada Public Notice Website, the City of Henderson Website, and by emailing a copy of the Agenda to everyone appearing thereon on the Agenda Master Mailing List. Present: Chairman Andrew Turcaz Gina Denney Debra Jacobson Denise Olsen Lupe Trujillo Shauna Walch Absent: John Casanova (excused) Staff: Preston Goodman, Staff Liaison and Municipal Forester Becky Risse, Assistant City Attorney III Joanne Wershba, Recording Secretary III. PUBLIC COMMENT There were no public comments presented. Commemorative Beautification Commission Page 2 of 5 Monday, December 5, 2016 – Minutes IV. ACCEPTANCE OF AGENDA (For Possible Action) (Motion) Ms. Trujillo introduced a motion to accept the agenda as presented. The vote favoring approval was unanimous. Chairman Turcaz declared the motion carried. V. UNFINISHED BUSINESS UB-1 PURCHASE STREET BANNERS PUBLIC WORKS, PARKS AND RECREATION Members will vote on funds up to $5,000 to purchase street banners and hardware for the new fiscal year. Preston Goodman, Municipal Forester, indicated that there were some concerns about the physical inventory and locations of the banners. He reported that Doug Guild, Parks Superintendent, has a staff member compiling the data which will be presented at the next meeting in January. He announced that we also received an approval to have the CBC logo imprinted on future banners. Ms. Trujillo mentioned that other banners regarding military and Veteran’s banners were the responsibility of another group which Mr. Goodman confirmed were handled by Cultural Arts and Tourism. The banners that the CBC sponsors are the seasonal banners. Mr. Goodman explained that we will be ordering the seasonal banners soon to replenish our current stock. The banners have been damaged by sun and wind so they need replacing. Ms. Trujillo expressed concern about the previous impression that we had enough banners and raised the point of keeping a more accurate inventory which Mr. Goodman confirmed. He also indicated that the next banner order will be just for the banners not the hardware. There will be a banner inventory report prepared for the next meeting. (Motion) Ms. Jacobson introduced a motion to approve the purchase of street banners as presented. The vote favoring approval was unanimous. Chairman Turcaz declared the motion carried. Commemorative Beautification Commission Page 3 of 5 Monday, December 5, 2016 – Minutes VI. NEW BUSINESS NB-2 MINUTES NOVEMBER 9, 2016 PUBLIC WORKS, PARKS AND RECREATION For Possible Action. RECOMMENDATION: Adopt Adopt the minutes from the November 9, 2016 Regular Meeting. (Motion) Ms. Trujillo introduced a motion to adopt the minutes of November 9, 2016 as presented. The vote favoring approval was unanimous. Chairman Turcaz declared the motion carried. NB-3 FOR POSSIBLE CORRECTIVE ACTION PRESENTATION, REVIEW, AND ADOPTION OF PROPOSED AMENDMENTS TO THE COMMEMORATIVE BEAUTIFICATION COMMISSION'S BYLAWS. PUBLIC WORKS, PARKS AND RECREATION For Possible Action. RECOMMENDATION: Adopt In accordance with section 2.50.070.B of the Henderson Municipal Code, the proposed amendments to the Commemorative Beautification Commission's Bylaws must be presented to the Commission board at two consecutive regular meetings prior to adoption. The proposed amendments that were presented to the board at the November 9, 2016 regular meeting are being presented to the board for the second time at this meeting, and the board will vote on adoption of the proposed amendments at this meeting. Mr. Goodman read a brief summary regarding the changes to the bylaws. (Motion) Ms. Olsen introduced a motion to adopt the amendments to the Bylaws as presented. The vote favoring approval was unanimous. Chairman Turcaz declared the motion carried. NB-4 STAFF REPORTS PUBLIC WORKS, PARKS AND RECREATION Staff representative will provide information on the Commission Budget, Municipal Forestry Report, Clean-up Trailer Program, Banners and Flags, and Staff Announcements. Commemorative Beautification Commission Page 4 of 5 Monday, December 5, 2016 – Minutes Staff reported that the next upcoming events are the Christmas Tree recycling event. The recycling will be held at the same eight locations as last year which is publicized in the Henderson Happenings and other social media. The two locations for free mulch available to the public are Acacia Park and Pecos Legacy Park. This will start on December 26 through January 16. Last year, we chipped over 4,200 trees citywide. NB-5 COMMUNITY PRIDE PUBLIC WORKS, PARKS AND RECREATION For Possible Action. RECOMMENDATION: Approve Members will discuss and approve Community Pride Award nominations. Staff did not receive any nominations for the Community Pride award. Shauna Walch will meet with administrators from St. Rose regarding a possible Community Pride nomination. Ms. Trujillo would like to nominate Lake Las Vegas for their re-landscaping efforts. She will research who is responsible for redesigning the landscaping and adding a new workout facility. Ms. Wershba suggested that the members approach the executives of the companies they would like to nominate to get the details about the companies. Ms. Wershba will send the Community Pride nomination form to everyone on the commission. VII. CHAIRMAN\MEMBER COMMENTS The Chairman and Members may speak on any subject under this section of the agenda. Chairman and Members may comment on matters including, without limitation, future agenda items, upcoming meeting dates, and meeting procedures. Comments made cannot be acted upon or discussed at this meeting, but may be placed on a future agenda for consideration. There were no comments made by the chairman or members. VIII. SET NEXT MEETING The next meeting was set for Tuesday, January 10, 2017 at 6:00 p.m. Commemorative Beautification Commission Page 5 of 5 Monday, December 5, 2016 – Minutes IX. PUBLIC COMMENT There were no comments presented by the public. X. ADJOURNMENT There being no further business to come before the Commission, Chairman Turcaz adjourned the meeting at 5:32 p.m. Respectively submitted, _______________________ Joanne Wershba, Recording Secretary