Development Services Center Advisory Committee

CITY OF HENDERSON DEVELOPMENT SERVICES CENTER ADVISORY COMMITTEE REGULAR MEETING OCTOBER 27, 2015 I. CALL TO ORDER Chairman Mark Johnson called the City of Henderson Development Services Center Advisory Committee meeting to order at 7:52 a.m. in the Westgate Conference Room, 240 Water Street, Henderson, Nevada. II. CONFIRMATION OF POSTING AND ROLL CALL Caroline Anixter, Recording Secretary, confirmed the DSC Advisory Committee had been noticed in compliance with the Open Meeting Law by posting the Agenda three working days prior to the meeting at City Hall, the Multigenerational Center, the Whitney Ranch Recreation Center, Fire Station No. 86, the Nevada Public Notice Website, the City of Henderson Website, and by mailing a copy of the Agenda to everyone appearing thereon on the Agenda Master Mailing List. PRESENT: Chairman Mark Johnson Christopher Barnes, DSC Coordinator (for Mo Jadid) Bryce Clutts Lee Farris Nat Hodgson EXCUSED: Richard Derrick Mo Jadid Mandi Thorn John Stewart STAFF: Caroline Anixter, Administrative Assistant III Nathan Hill, Archive and Records Manager Priscilla Howell, Director of Utility Services Tedie Jackson, CCS Reporter Jill Lynch, Budget Manager Ed McGuire, City Engineer Rory Robinson, Senior Assistant City Attorney Development Services Center Advisory Committee Page 2 of 5 October 27, 2015 – Minutes III. PUBLIC COMMENT No comments were presented by the public. IV. ACCEPTANCE OF AGENDA (For Possible Action) (Motion) Mr. Clutts introduced a motion to accept the agenda as presented, seconded by Mr. Hodgson. The vote favoring approval was unanimous. Chairman Johnson declared the motion carried. V. NEW BUSINESS 1 MINUTES JULY 28, 2015 The Development Services Center Advisory Committee minutes of July 28, 2015. (Motion) Mr. Hodgson introduced a motion to approve the minutes of July 28, 2015, as presented, seconded by Mr. Farris. The vote favoring approval was unanimous. Chairman Johnson declared the motion carried. 2 DSC QUARTERLY PERFORMANCE REPORT Christopher Barnes, Development Services Center Coordinator, will review the DSC Quarterly Performance Report. Christopher Barnes, DSC Coordinator, gave a PowerPoint presentation of the DSC Performance Report for month ending September 30, 2015. The following slides were reviewed: Plan Review Performance, Total Number of Monthly Reviews, Site Design Submittals Received, Development Industry Report Card, Permit Activity, Residential and Commercial Permits Issued, Other Building Permits, Average Customer Transactions and Times, Customer Service Wait Time, Inspection Activities, Quality Control Inspections, Five-Year Comparison, Permitting Trends, Plan Reviews, and Inspections Per Day. Responding to questions regarding inspection goals, Mr. Barnes said the goal is 40 to 45 inspections per inspector per day. 3 DSC FINANCIAL UPDATE/BUDGET Richard Derrick, Chief Financial Officer of Finance, will provide details of the quarterly financials. Development Services Center Advisory Committee Page 3 of 5 October 27, 2015 – Minutes Jill Lynch, Budget Manager, distributed and reviewed the DSC Schedule of Revenues, Expenses and Changes in Net Position report. She noted that carryover funds from 2015 were incorporated in the 2016 budget. Ms. Lynch referred to page 4, and explained the negative number under Net Position is an unfunded portion of PERS retirement and not considered a real liability. Ms. Lynch also distributed a handout explaining the GASB Statement No. 68. 4 KIVA UPDATE Christopher Barnes, Development Services Center Coordinator, will provide a current status of the Kiva replacement project. Mr. Barnes reported that there have been delays regarding implementation for building the interfaces and configuring the customer portal. We do not have a concrete date to go live at this time. The implementation team is working on the unit testing process, and we have employed consultants to help with the testing. He noted that staff has spent a lot of time with data conversation to the new system. Mr. Clutts noted the importance that the interface will ascertain the different licenses and limits in terms of monitoring. He stated contractors should have appropriate licensing capacity. Responding to concerns as to whether the delays will impact costs, Mr. Barnes said it is common for delays to occur in this complicated process. He said delays and customizations may have cost implications. Chairman Johnson stated he believes it is more important to ensure the integration and testing is right rather than launch the program prematurely. 5 DSC ANNUAL REPORTS Christopher Barnes, Development Services Center Coordinator, will discuss the DSC Annual Reports submittal. Mr. Barnes reported that two annual reports were submitted and accepted by the City Council. He noted that the fee schedule will be updated to reflect minor changes. Chairman Johnson thanked the Committee members for reviewing annual report and providing input. Development Services Center Advisory Committee Page 4 of 5 October 27, 2015 – Minutes 6 TERM EXPIRATIONS Christopher Barnes, Development Services Center Coordinator, will discuss terms to expire this year. Mr. Barnes said term limits for Mark Johnson, Bryce Clutts, Mandi Thorn, and John Stewart will expire this year. He asked those members to inform staff if they would like to continue serving on the DSC Advisory Committee. Rory Robinson, Assistant City Attorney III, explained that the Henderson Municipal Code was updated last year to reflect committee term limits set to be concurrent with the councilmember who appointed them. She suggested the bylaws be amended to be consistent with the HMC. She noted that appointments would still be staggered being concurrent with councilmembers. She said the terms are capped at eight years, which is two consecutive terms. Chairman Johnson noted that it has been a pleasure serving on the DSC Advisory Committee for many years, but it is time for a new member to replace him. Mr. Barnes commented that Chairman Johnson can fill out a form for a replacement if he knows of someone who would be interested in serving. Staff will reach out to Mandi Thorn and John Stewart to see if they want to remain on the committee. Mr. Clutts said he would like to be reappointed to the DSC Committee. 7 PHOTOVOLTAIC REVISED PERMIT FEES Christopher Barnes, Development Services Center Coordinator, will discuss proposed changes to the Development Services Center Schedule of Fees pertaining to photovoltaic permit fees. Mr. Barnes said staff will prepare an agenda item for the December 1, 2015, City Council meeting to revise the fee schedule in regard to photovoltaic fees. A notice was sent out to the industry regarding to any impact this may have on them. VI. CHAIRMAN\MEMBER COMMENTS There were no comments presented by the Chairman or Committee members. Development Services Center Advisory Committee Page 5 of 5 October 27, 2015 – Minutes VII. SET NEXT MEETING The next meeting was scheduled for January 26, 2016, at 7:45 a.m., in the Westgate Conference Room, City Hall, 240 Water Street, Henderson, Nevada 89015. VIII. PUBLIC COMMENT There were no comments presented by the public. IX. ADJOURNMENT There being no further business to come before the Committee, the meeting was adjourned at 8:37 a.m. Respectfully submitted, _______________________ Tedie Jackson, Council and Commission Services Reporter